Best for
Best for small businesses that want a simple, affordable CRM to keep contacts and pipelines in order, with room to add automation and projects as they grow.
- Freelancers
- Small and mid-sized
CRM Comparison
Capsule CRM vs. Salesflare
At a glance
At a glance
Best for
Best for small and medium-sized B2B sales teams that want an easy CRM which keeps itself up to date instead of demanding manual data entry.
- Freelancers
- Small and mid-sized
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Capsule CRM | Salesflare |
|---|---|---|
| Starting price | Not stated | From $29 / user / month The Growth plan, billed annually. |
| Free trial | Free plan for up to 2 users; 14-day trial on the paid plans, no credit card required | 30-day free trial, no credit card required |
| API | Yes, a developer API and more than 100 integrations including Zapier, Slack, Microsoft and Xero | Yes, a REST API plus a native Zapier integration |
| Hosting | Cloud (SaaS) | Cloud (SaaS) |
| Contacts and companies | Yes, contact and organisation records with a shared history of every interaction | Yes, contact and account records that fill themselves from email, calendar and social profiles |
| Deal pipeline | Yes, sales pipelines with opportunity tracking and forecasting; multiple pipelines on the higher plans | Yes, a visual drag-and-drop pipeline kept current by automated data entry |
| Email and calendar | Yes, Gmail and Outlook integration, email templates and a shared mailbox | Yes, Gmail and Outlook sidebars with email tracking and personalised campaigns |
| Workflow automation | Yes, workflow automation to remove repetitive tasks, from the Growth plan | Yes, automated logging and follow-up reminders, plus multi-email workflow automation on the higher plans |
| Reporting and forecasting | Yes, sales and activity reporting, with dashboards on the higher plans | Yes, revenue forecasting and sales insight dashboards |
| Integrations and API | Yes, a developer API and more than 100 integrations including Zapier, Slack, Microsoft and Xero | Yes, a REST API plus a native Zapier integration for hundreds of apps |
| AI features | Yes | Yes |
| Deployment | Cloud (SaaS), Browser-based | Cloud (SaaS), Browser-based |
| Support | Email helpdesk | Not stated |
| Onboarding | Documentation and knowledge base, Video tutorials, Live online demos and webinars, Personal consulting | Not stated |
| Company size | Freelancers, Small and mid-sized | Freelancers, Small and mid-sized |
| Integrations | Zapier, Slack, Microsoft 365, Xero | Gmail, Outlook, LinkedIn, Zapier |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Free trial Capsule CRM Free plan for up to 2 users; 14-day trial on the paid plans, no credit card required Salesflare 30-day free trial, no credit card required
- API Capsule CRM Yes, a developer API and more than 100 integrations including Zapier, Slack, Microsoft and Xero Salesflare Yes, a REST API plus a native Zapier integration
- Contacts and companies Capsule CRM Yes, contact and organisation records with a shared history of every interaction Salesflare Yes, contact and account records that fill themselves from email, calendar and social profiles
- Deal pipeline Capsule CRM Yes, sales pipelines with opportunity tracking and forecasting; multiple pipelines on the higher plans Salesflare Yes, a visual drag-and-drop pipeline kept current by automated data entry
- Email and calendar Capsule CRM Yes, Gmail and Outlook integration, email templates and a shared mailbox Salesflare Yes, Gmail and Outlook sidebars with email tracking and personalised campaigns
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Capsule CRM
Strengths
- Simple to start, aimed squarely at small businesses
- Shared history of every interaction on each contact
- AI runs through the product, from pipeline generation to summaries and enrichment
- Free plan for up to two users
- Developer API and more than 100 integrations including Zapier and Xero
Limitations
- Workflow automation and reporting dashboards are reserved for the higher plans
- Marketing (Transpond) is a separate paid add-on
Salesflare
Strengths
- Automated data capture keeps the CRM up to date without manual entry
- Works from Gmail, Outlook and LinkedIn sidebars and a mobile app
- AI suggestions and relationship intelligence to guide follow-up
- REST API and native Zapier integration
Limitations
- No free plan; the entry point is the paid Growth plan
- Enterprise plan requires a minimum of 5 users
- Focused on B2B sales rather than a full marketing and service suite
Plans
Pricing
Capsule CRM
- Free Free Up to 2 users and 250 contacts, with one sales pipeline, 5 custom fields and custom sales milestones.
- Starter Not stated Up to 30,000 contacts, with email templates, a shared mailbox, premium integrations, goals tracking and the AI pipeline generator.
- Growth Not stated Up to 60,000 contacts. Adds workflow automation, multiple pipelines and project boards, advanced reporting, project management and AI summaries and enrichment.
- Advanced Not stated For bigger sales teams: up to 120,000 contacts, 50 pipelines and 50 project boards.
- Ultimate Not stated For scaling teams of 5+, with a dedicated account manager and custom training.
Salesflare
- Growth $29 / user / month Billed annually. Automated CRM data capture, email, link and website tracking, personalised campaigns and 5 lead credits a month.
- Pro $49 / user / month Billed annually. Adds multi-email workflow automation, permission controls, custom dashboards and 100 lead credits a month.
- Enterprise $99 / user / month Billed annually, minimum 5 users. Adds custom setup and training, data migration, a dedicated account manager and 250 lead credits a month.
What users say
Review Scores · opens after launch
Capsule CRM
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Salesflare
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Where this comes from
Where this comes from
Capsule CRM https://capsulecrm.com · checked against the official source on 2026-08-21
Salesflare https://salesflare.com · checked against the official source on 2026-08-21
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.