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Time Tracking

Software for logging working time against projects and clients, and for getting those hours into an invoice. Every tool below is measured against the same criteria, in the same order.

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40tools

  • actiTIME

    Price Free for 3 users; paid from $6 / user / month

    Not rated yet

    Timesheets, project costs and invoices, in the cloud or on your own server.

    Strengths

    • Self-hosted licence as a one-time payment, with the data on your own server
    • Billing rates, cost-of-work rates and branded invoices are part of the product
    • Free version for up to three users
    • Chrome extension logs online activity and imports it into the timesheet

    Limitations

    • Major upgrades of the self-hosted edition cost 100 percent of the initial price
    • The free version has no API and exports only CSV
    • The per-user rate only drops above 40 users
    Visit site

  • Deputy

    AI features

    Price From $5 / user / month

    Not rated yet

    Shift scheduling and time clocking for hourly teams, with timesheets that go straight into payroll.

    Strengths

    • Biometric time clocking and a shared-device clock cover on-site and shift work
    • Deep payroll and point-of-sale connector list, including ADP, Gusto, Paychex, Xero, QuickBooks and Square
    • Demand forecasting and auto-scheduling build rosters against wage and labour budgets
    • Single sign-on, custom access levels and location hierarchies on the Pro plan

    Limitations

    • No client invoicing: timesheets are built for payroll rather than for billing work
    • Forecasting, auto-scheduling and biometric clocking all require the Core plan or above
    • Payroll, HR, Messaging+ and Analytics+ are separately priced add-ons, and Deputy Payroll carries a monthly base fee
    • No free tier; Lite is the cheapest paid plan
    Visit site

  • Connecteam

    AI featuresMCP-ready

    Price Free for up to 10 users; from $29 / month per hub

    Not rated yet

    Mobile-first time clock, scheduling and communication for teams that do not sit at a desk.

    Strengths

    • Free for life for up to 10 users, with all hubs and all features included
    • Clock-in works from the phone, an NFC tag, a shared-tablet kiosk or connected POS hardware
    • Timesheets calculate breaks and overtime from pay rules and sync straight to payroll
    • AI runs through the product, from scheduling to forms to translated updates
    • Support is over chat around the clock, and the app covers 18 languages

    Limitations

    • Each hub is priced separately, so a team that wants operations, communications and HR pays three subscriptions
    • API access and webhooks start on the Expert plan
    • The headline price covers only the first 30 users; beyond that every user adds a per-head fee
    • No client invoicing, so billable work needs a separate tool
    • No phone support
    Visit site

  • TimeCamp

    AI features

    Price Free; Starter from $3.99 / user / month

    Not rated yet

    Automatic time tracking with timesheets, billing and productivity reporting for teams.

    Strengths

    • Free plan covers unlimited users and projects
    • Native invoicing and billing rates
    • Automatic tracking with an AI timesheet agent

    Limitations

    • Productivity monitoring on higher tiers leans toward oversight
    • Some integrations and screenshots sit behind the top tiers
    Visit site

  • Projektron BCS

    Price From 20 Euro / licence / month

    Not rated yet

    A web-based project management and ERP platform for service providers, covering the full lifecycle from quotation to billing.

    Strengths

    • End-to-end project management plus ERP in one
    • Method-independent, supports all common PM standards
    • Strong controlling and real-time transparency
    • Scales to enterprise/multi-project
    • On-premise option
    • German security and hosting

    Limitations

    • Powerful means complex, steep learning curve
    • The exact licence price per user depends on the chosen range of functions, so it is quoted individually
    • The mobile app covers attendance, expenses and contacts only, not the full client
    Visit site

  • MOCO

    AI featuresMCP-ready

    Price From €15 / user / month

    Not rated yet

    Swiss-made agency software for IT service providers, agencies and consultancies covering quoting, time tracking and invoicing.

    Strengths

    • Focused and easy to learn
    • Clean quote-to-invoice and time tracking
    • Responsive in-app chat support

    Limitations

    • Interface can feel complex for new users
    • Lighter on heavy enterprise depth
    Visit site

  • Tempo Timesheets

    Price From $1 / user / month

    Not rated yet

    Time tracking, timesheet approvals and billable hours inside Jira.

    Strengths

    • Hours are logged against Jira issues, with no second tool to maintain
    • Formal approval periods that lock once closed
    • CapEx and OpEx reporting for capitalisation and R&D tax credits

    Limitations

    • Requires Jira, so it is not usable on its own
    • Per-user price steps up sharply above the 1-10 user band
    Visit site

  • DeskTime

    AI features

    Price Pro from $6.42 / user / month

    Not rated yet

    Automatic time tracking and productivity analysis for remote, hybrid and in-office teams.

    Strengths

    • Automatic tracking with productivity scoring out of the box
    • Shift scheduling and absence calendar for team management
    • AI-generated summaries of work patterns

    Limitations

    • Monitoring focus leans toward oversight
    • Screenshots and API sit behind the Premium tier
    Visit site

  • Kimai

    Price Free (self-hosted); Kimai Cloud from €2.99 / user / month

    Not rated yet

    Open source time tracking for project work, with invoicing, reporting and a JSON API.

    Strengths

    • Free and open source under AGPL 3.0, self-hosting keeps the data on your own server
    • Native invoicing with configurable PDF and DOCX templates
    • JSON API alongside LDAP, SAML and two-factor authentication

    Limitations

    • Self-hosting means running the setup, updates and backups yourself
    • The cloud plans list email support only
    Visit site

  • RescueTime

    Price Free (Lite); Solo Focus from $7 / month

    Not rated yet

    Automatic time tracking and focus tool that logs where your time really goes.

    Strengths

    • Fully automatic tracking, no timers to start
    • Strong focus and distraction-blocking features
    • Free Lite tier for individuals
    • Runs on Windows, macOS and Linux as well as iOS, Android and the major browsers
    • States it never records keystrokes, typed text or page content

    Limitations

    • Built for personal productivity more than client billing
    • No native invoicing
    • Free tier limited to two weeks of history
    • Timesheets and billable rates only on the Solo+ and Team+ plans
    Visit site

  • Jira

    AI features

    Price Free; Standard from ~$7.91 / user / month

    Not rated yet

    The standard project tracker for software teams running Scrum and Kanban.

    Strengths

    • The standard for agile software teams
    • Deep developer-tool integration
    • On-premise option via Data Center

    Limitations

    • Overkill and complex for non-software teams
    • Configuration can get heavy
    Visit site

  • Wrike

    AI features

    Price Free; Team from ~$9.80 / user / month

    Not rated yet

    Project and resource management for complex cross-department and creative work.

    Strengths

    • Best-in-class native resource and capacity planning
    • Strong proofing for creative teams
    • Robust for complex workflows

    Limitations

    • Business tier is expensive
    • Interface has a learning curve
    Visit site

  • Float

    Price Starter from ~$7 / scheduled person / month

    Not rated yet

    Resource planning and scheduling that visualizes team capacity across projects.

    Strengths

    • Intuitive drag-and-drop scheduling
    • Capacity forecasting and utilization
    • Built-in time tracking and budgets

    Limitations

    • Scheduling-first, lighter financials than a full PSA
    • No native invoicing
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  • Toggl Track

    Price Free; Starter from ~$9 / user / month

    Not rated yet

    Fast, simple time tracker with clean reporting, popular with freelancers and teams.

    Strengths

    • Fastest, cleanest interface
    • Strong flexible reporting
    • Generous free tier
    • No surveillance

    Limitations

    • No native invoicing
    • Premium tier is pricey versus rivals
    Visit site

  • Jibble

    AI features

    Price Free for unlimited users

    Not rated yet

    Free time clock and attendance tracking for unlimited users.

    Strengths

    • Free plan covers unlimited users
    • Face recognition, GPS and geofencing verify who clocked in and where
    • Runs on mobile, web, desktop, Chrome and tablet kiosks, with offline mode

    Limitations

    • Identity and location checks amount to workforce monitoring
    • SSO, two-factor authentication and self-hosting are Enterprise only
    • Enterprise pricing is not published
    Visit site

  • My Hours

    Price Free for 5 users; paid from $5 / user / month

    Not rated yet

    Project time tracking with billable rates, approvals and client invoices.

    Strengths

    • Free plan covers five active users
    • Billing rates, budgets and client invoices are part of the product, not an add-on
    • Approval workflow with assigned approvers, auto-locking periods and an audit trail
    • Two-way Jira sync alongside a documented REST API

    Limitations

    • SSO is an Enterprise feature and Enterprise pricing is on request
    • Built around billable project work rather than shift or attendance management
    • Priority support starts on the Pro plan
    Visit site

  • ClickUp

    AI features

    Price Free; Unlimited from ~$7 / user / month

    Not rated yet

    All-in-one work platform combining tasks, docs, goals and native time tracking.

    Strengths

    • Most generous free tier (unlimited users)
    • All-in-one tasks, docs and time tracking
    • Highly customizable

    Limitations

    • Steep learning curve and setup
    • Native resource management is weak
    • Can lag at large scale
    Visit site

  • helloHQ

    Price From €35 / user / month

    Not rated yet

    An all-in-one agency software combining CRM, quotes, project management, resource planning, time tracking, invoicing and controlling.

    Strengths

    • Centralises the whole agency process in one system
    • Replaces many separate tools
    • Responsive support
    • German hosting

    Limitations

    • Occasional slow load times reported
    • No built-in ticketing
    • Some customisation limits
    Visit site

  • Clockify

    Price Free; Basic from ~$3.99 / user / month

    Not rated yet

    The most generous free time tracker, with unlimited users and projects.

    Strengths

    • Best free plan (unlimited users)
    • Affordable paid tiers
    • Broad feature set including kiosk mode and monitoring

    Limitations

    • Utilitarian, occasionally sluggish interface
    • Reporting less refined than Toggl
    • Extras gated behind paid tiers
    Visit site

  • ActivTrak

    AI features

    Price Free for 3 users; paid from $10 / user / month

    Not rated yet

    Workforce analytics that records how time is spent instead of asking for a timesheet.

    Strengths

    • Records time automatically, so nothing depends on staff filling in a timesheet
    • Measures AI tool adoption and its effect on output through the AI Insights add-on
    • Work Advisor answers questions about your own data in conversation
    • Reporting excludes non-business activity, with SSO, MFA and SOC 2 Type 2, GDPR and HIPAA compliance stated

    Limitations

    • An agent on every device is workforce monitoring and needs to be cleared with staff first
    • No billing or invoicing of tracked hours
    • The free tier stops at three users and 30 days of history
    • API and BI access cost extra as the ActivConnect add-on
    Visit site

  • Everhour

    Price Free; paid from ~$8 / user / month

    Not rated yet

    Time tracking that lives inside your project management tool, with budgets and billing.

    Strengths

    • Tracks time inside your existing project tool, no tab switching
    • Budgets and billing
    • Forever free plan

    Limitations

    • Most value only if you use a supported project tool
    • Weaker as a standalone tracker
    Visit site

  • QuickBooks Time

    Price From $20 / month base plus $10 / user / month

    Not rated yet

    Employee time clock with GPS, geofencing and scheduling that feeds QuickBooks payroll.

    Strengths

    • Approved hours flow straight into QuickBooks Online payroll and accounting
    • GPS, geofencing and a shared tablet kiosk suit crews out on site
    • Scheduling by job or shift is included on both tiers

    Limitations

    • Requires a QuickBooks Online subscription and cannot be bought on its own
    • A monthly base fee on top of per-user fees is steep for very small teams
    • GPS and geofencing amount to location tracking, which not every team accepts
    Visit site

  • Scoro

    AI features

    Price From €15 / user / month

    Not rated yet

    A professional services automation (PSA) platform that unifies projects, resources and finances in one system.

    Strengths

    • Unifies projects, resources and finances in one PSA
    • Strong profitability and financial insights
    • Connects to the main accounting, calendar and automation tools

    Limitations

    • Higher price point
    • Depth can be complex for small teams
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  • Harvest

    Price Free; paid from ~$11 / seat / month

    Not rated yet

    Time tracking with built-in invoicing and expense tracking, for client billing.

    Strengths

    • Seamless time-to-invoice workflow
    • Expense tracking and budgets
    • QuickBooks and Xero sync

    Limitations

    • Free plan very limited (1 seat, 2 projects)
    • Fewer integrations than Toggl
    Visit site

  • Memtime

    Price From €12 / user / month

    Not rated yet

    Automatic desktop time tracking that keeps the activity log on the user's own device.

    Strengths

    • Fully automatic capture, there is no timer to start or stop
    • Tracking data stays on the user's own device, not on a company server
    • Over 100 direct integrations into project and accounting tools

    Limitations

    • Desktop only, there is no web or mobile app
    • No native invoicing, billing runs through the integrations
    Visit site

  • ProSonata

    AI features

    Price From €8 / month (1 user)

    Not rated yet

    An affordable, easy-to-use cloud agency software combining project management, time tracking and invoicing.

    Strengths

    • Very strong price-performance
    • Easy to learn, high functionality in the base package
    • Modular
    • German hosting and personal support

    Limitations

    • Lighter than large suites
    • CRM and some planning are optional modules
    • Aimed at small teams rather than enterprise
    Visit site

  • Teamdeck

    Price From $2 / member / month

    Not rated yet

    Lightweight resource scheduling, time tracking and leave management for creative and technical teams.

    Strengths

    • Combines scheduling, time tracking and leave management
    • Light-member seats for contributors who only need to be booked
    • Low entry price

    Limitations

    • No native invoicing
    • No permanent free plan, only a trial
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  • Timely

    AI features

    Price Starter from $9 / user / month

    Not rated yet

    AI-powered automatic time tracking that logs work without manual timers.

    Strengths

    • Automatic tracking, no forgotten timers
    • AI-drafted timesheets
    • Memory is private to each user until they submit it
    • Invoices can be raised and pushed to QuickBooks Online

    Limitations

    • Pricier than simple trackers
    • Automatic approach is a different workflow
    • Starter is capped at five users and twenty projects
    • Capacity management, overtime and undertime only on the top plan
    • Tasks is a paid add-on rather than part of a plan
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  • TMetric

    Price Free tier (up to 2 users)

    Not rated yet

    Time tracking with billable rates, invoicing and team timesheets, from Devart.

    Strengths

    • Free plan covers up to two users with unlimited tracking
    • Invoicing with QuickBooks and Xero sync
    • Project budgets with overrun alerts

    Limitations

    • Team timesheets, screenshots and time-off sit behind the Business tier
    • Published paid prices were not readable from the official pricing page
    Visit site

  • clockodo

    MCP-ready

    Price Free; Basic from €4 / user / month

    Not rated yet

    German time tracker with work-time-law compliance, project times and reporting.

    Strengths

    • Made in Germany, GDPR and work-time-law compliant
    • Strong custom report builder
    • Fast, competent support

    Limitations

    • No native invoicing, only via integrations
    • Mobile app could be better
    Visit site

  • Hub Planner

    Price From $7 / resource / month

    Not rated yet

    Resource planning for agencies with scheduling, budgets, timesheets and heatmaps.

    Strengths

    • Agency-focused scheduling with budgets and timesheets
    • Utilization heatmaps
    • Flexible

    Limitations

    • Less known than Float or Runn
    • Forecasting lighter than Runn
    Visit site

  • ClickTime

    AI features

    Price From $12 / user / month

    Not rated yet

    Timesheets, expenses and labour cost tracking for professional services teams.

    Strengths

    • Labour cost allocation with CapEx and OpEx split for capitalisation and R&D tax credits
    • Expenses, mileage and reimbursements alongside the hours
    • Public API and around a hundred integrations

    Limitations

    • Starts well above the entry price of most time trackers
    • Starter caps at 25 users and Team and Premier at 200
    • Expense tracking costs extra per person
    Visit site

  • Troi

    AI features

    Price From €19 / user / month

    Not rated yet

    An ERP for project-based service companies and agencies that unifies costing, time tracking, resource planning, controlling and accounting in one platform.

    Strengths

    • Covers costing, time tracking, resource planning and accounting in one system
    • Hosted in the EU (Austria), ISO/IEC 27001 certified and GDPR-compliant
    • Trial covers all features for 20 days

    Limitations

    • Interface is available in German and English only
    Visit site

  • Hubstaff

    Price From ~$4.99 / seat / month

    Not rated yet

    Time tracking with productivity monitoring, screenshots and payroll for remote teams.

    Strengths

    • Screenshots, activity levels and GPS for remote and field teams
    • Built-in payments and payroll
    • Broad integrations (Jira, Asana, QuickBooks, PayPal and more)

    Limitations

    • Monitoring features can feel like surveillance
    • Per-seat pricing adds up for larger teams
    Visit site

  • awork

    AI features

    Price From €5 / user / month

    Not rated yet

    A project management platform built for agencies and service teams: planning, scheduling, collaboration and time tracking in one place.

    Strengths

    • Purpose-built for agency workflows
    • Easy, enjoyable UI
    • German hosting, ISO 27001 and GDPR
    • Free external collaboration

    Limitations

    • No built-in invoicing/accounting (needs integrations)
    • Less suited to enterprise-wide or complex long-term planning
    Visit site

  • monday.com

    AI features

    Price Free; Basic from ~$9 / seat / month

    Not rated yet

    Visual work platform for building and automating team workflows with minimal setup.

    Strengths

    • Very visual and easy for non-technical teams
    • Strong automations
    • Flexible across use cases

    Limitations

    • Costs climb with automations and seats
    • Free plan limited to 2 seats
    Visit site

  • Time Doctor

    AI features

    Price From ~$6.67 / user / month

    Not rated yet

    Time tracking with productivity analytics and payroll payouts for distributed teams.

    Strengths

    • Detailed productivity and activity analytics
    • Payroll payouts to workers built in
    • 60+ integrations

    Limitations

    • No permanent free plan
    • Monitoring and screenshots can feel intrusive
    • Open API access only on the Premium tier
    Visit site

  • Runn

    AI features

    Price Lite from $7 / resource seat / month

    Not rated yet

    Resource planning built around forecasting and what-if scenario modeling, tied to revenue.

    Strengths

    • Saved scenarios let an alternative plan be modelled without touching the live one
    • Rate cards and budgets tie staffing decisions to cost, revenue and margin
    • Wide integration list across HR systems, time trackers and automation tools
    • Clean interface

    Limitations

    • Forecast-first, day-to-day scheduling feels secondary
    • No free plan; billing is per resource seat, so people who are planned but never log in still cost a seat
    • Timesheets, integrations and the API need the Standard plan or higher
    • Custom dashboards, workstreams, SAML SSO and SmartMatch AI are Advanced only, and Advanced is quote-only
    Visit site

  • TimeTac

    Not rated yet

    Austrian time tracking that sells attendance, project time and leave as separate modules, with hardware terminals alongside the apps.

    Strengths

    • Attendance, project time and leave are activated separately, so you pay only for what you use
    • Hardware terminals with PIN, RFID or NFC and fingerprint cover on-site and shift work
    • Mobile apps keep tracking offline
    • ISO 27001 certified and GDPR compliant, hosted by an Austrian vendor

    Limitations

    • Per-user amounts are not published; the base fee and per-product fees need a quote
    • The modular model means a team wanting all three products pays three times over
    • Hardware terminals are an extra monthly cost on top of the subscription
    Visit site

  • Deltek Replicon

    AI features

    Not rated yet

    Project time tracking, workforce management and global labour compliance in one application.

    Strengths

    • Preconfigured labour rules for more than 145 jurisdictions across over 75 countries, maintained by the vendor
    • DCAA-ready time entry, FAR and DFARS workflows and FedRAMP Moderate authorisation
    • Automatic time capture from more than 100 work applications
    • Time, attendance, leave and expenses in a single application

    Limitations

    • No published pricing and no self-service sign-up; evaluation starts with a demo
    • Aimed at global, project-based organisations rather than small teams
    • Sold as part of the Deltek platform rather than as a standalone brand
    Visit site

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