CataleoSoftware
Get Your Software Listed Get Listed

Projects & Teams

Project Management

Software for planning and running projects, from breaking work into tasks to seeing where a project stands. Every tool below is measured against the same criteria, in the same order.

Filters

Also Covers
AI
Deployment
Company Size
Industry

59tools

  • Hive

    AI features

    Price Free; Starter from $5 / user / month

    Not rated yet

    Project management that pulls notes, chat, email, proofing and billable time into the same workspace.

    Strengths

    • Free plan with unlimited tasks and notes for up to ten members
    • Tasks, chat, notes, email and proofing in one workspace
    • Time tracking that carries through to timesheets, billable hours and invoicing
    • Buzz AI drafts replies, builds projects and workflows and assembles dashboards

    Limitations

    • Timesheets, resourcing, proofing, advanced dashboards, SSO and external users cost extra on top of the seat price
    • Free and Starter cap the workspace at ten members and Starter at ten projects
    • The Enterprise plan is the one that lists API access, SSO and enhanced permission controls
    Visit site

  • Oracle Primavera P6

    Not rated yet

    Oracle's enterprise project portfolio management for planning, scheduling and resourcing large programs to the critical path.

    Strengths

    • Scales from one small project to thousands of users on hundreds of projects
    • Cloud service and on-premise installation both available
    • Over 70 standard reports with scheduled delivery
    • Ties into Primavera Unifier for cost, change and cash flow management

    Limitations

    • No prices published on the product page
    • Primavera Analytics and P6 Visualizer are separate add-ons
    • Built for planners and PMOs rather than small teams
    Visit site

  • ProSonata

    AI features

    Price From €8 / month (1 user)

    Not rated yet

    An affordable, easy-to-use cloud agency software combining project management, time tracking and invoicing.

    Strengths

    • Very strong price-performance
    • Every package includes the base functions
    • Modular
    • German hosting and personal support

    Limitations

    • Lighter than large suites
    • CRM and some planning are optional modules
    • Aimed at small teams rather than enterprise
    Visit site

  • Adobe Workfront

    AI featuresMCP-ready

    Price Quote-based

    Not rated yet

    Enterprise work management for marketing and creative teams, built around review, approval and resourcing.

    Strengths

    • Digital proofing and automated approval workflows, with a native Frame.io connection for creative review
    • Native fit with Adobe Creative Cloud and Experience Cloud for teams already on Adobe tools
    • An official MCP server, so Claude, ChatGPT, Microsoft Copilot and Gemini can query and change Workfront items directly
    • Three integration routes: built-in connectors, a REST API and the low-code Fusion platform

    Limitations

    • No published pricing at any tier, demo and quote only
    • Workfront Fusion is only included with the Ultimate package; Prime and Select pay separately, priced on monthly operations
    • Layered licensing, with Select, Prime and Ultimate packages crossed with Standard, Light and Contributor licence types
    • Enterprise-scale product, heavier than a small team needs
    Visit site

  • awork

    AI features

    Price From €5 / user / month

    Not rated yet

    A project management platform built for agencies and service teams: planning, scheduling, collaboration and time tracking in one place.

    Strengths

    • Purpose-built for agency workflows
    • Easy, enjoyable UI
    • German hosting, ISO 27001 and GDPR
    • Free external collaboration

    Limitations

    • No built-in invoicing/accounting (needs integrations)
    • Less suited to enterprise-wide or complex long-term planning
    Visit site

  • Notion

    AI featuresMCP-ready

    Price Free; Plus from $10 / seat / month

    Not rated yet

    Flexible workspace combining docs, wikis, databases and lightweight project management.

    Strengths

    • Extremely flexible (docs, databases and tasks)
    • Great for documentation-heavy teams
    • Strong free tier for individuals

    Limitations

    • Not a dedicated PM tool, lighter on resource and time management
    • Needs setup discipline
    Visit site

  • Microsoft Planner

    AI features

    Price From $10 / user / month

    Not rated yet

    Microsoft's task and project planning app for the web and Microsoft Teams, from simple task boards to Gantt timelines and portfolios.

    Strengths

    • A basic Planner is included in Microsoft 365 subscriptions
    • Plans, files and chats are managed inside Microsoft Teams
    • Tasks assigned in meeting notes, Loop and other sources show up in My Day and My Tasks
    • Plan 3 adds baselines, critical path and dependencies with lead and lag

    Limitations

    • Timeline, People and Goals views need a Plan 1 licence
    • Paid plans are listed only as annual subscriptions
    • No built-in time tracking or timesheets
    • The Planner Agent needs a separate Microsoft 365 Copilot licence
    Visit site

  • GitLab

    AI features

    Price Free plan; Premium $29 / user / month

    Not rated yet

    One DevSecOps platform where epics, issues and boards live beside the code and the pipelines.

    Strengths

    • Planning, source control, CI/CD and security in one platform
    • Self-managed and single-tenant Dedicated options besides the SaaS
    • Time tracking on issues, merge requests, epics and tasks is built in

    Limitations

    • The free plan is capped at five users per top-level group
    • Compute minutes, storage and AI credits are billed on top of seats
    • Portfolio and value stream features sit in the upper plans
    Visit site

  • MOCO

    AI featuresMCP-ready

    Price From €15 / user / month

    Not rated yet

    Swiss-made agency software for IT service providers, agencies and consultancies covering quoting, time tracking and invoicing.

    Strengths

    • Time entry by stopwatch, voice, calendar entry or mobile
    • Clean quote-to-invoice and time tracking
    • Responsive in-app chat support

    Limitations

    • Interface can feel complex for new users
    • Lighter on heavy enterprise depth
    Visit site

  • GanttPRO

    Price From $7 / user / month

    Not rated yet

    Auto-scheduled Gantt charts with workload, budget and time logging on the upper tiers.

    Strengths

    • Auto scheduling recalculates the plan when a dependency moves, rather than leaving the dates to be dragged by hand
    • Per-user prices drop for larger teams, with a further step from 20 members
    • Live chat and email support on every tier, including the cheapest

    Limitations

    • Workload, portfolios, reports, budgets and time logging all begin on the third tier
    • No free plan, only a 14-day trial
    • The Enterprise tier is annual only and needs at least five users
    Visit site

  • Nifty

    AI featuresMCP-ready

    Price Free plan; Pro from $63 / month

    Not rated yet

    An all-in-one project workspace that puts tasks, milestones, docs and team chat on one plan.

    Strengths

    • Tasks, milestones, docs, forms and team chat in one workspace
    • Paid plans bundle seats at a flat price, with unlimited guests and clients
    • Official MCP server and an open API
    • Importers from Asana, Jira, ClickUp, Trello, Basecamp and Wrike
    • Free plan with unlimited team members

    Limitations

    • The free plan is capped at 2 active projects and 100 MB of storage
    • Time tracking, custom fields and automations start on Pro; workloads, open API and custom roles on Business
    • Bundled seats are wasteful for a team that does not fill the tier, and the per-member option only covers teams under 7 people
    Visit site

  • Wrike

    AI featuresMCP-ready

    Price Free; Team from ~$9.80 / user / month

    Not rated yet

    Project and resource management for complex cross-department and creative work.

    Strengths

    • Native resource management and capacity planning
    • Strong proofing for creative teams
    • Custom workflows on tasks

    Limitations

    • Business tier is expensive
    • Interface has a learning curve
    Visit site

  • YouTrack

    AI features

    Price Free plan for up to 10 users; from $4.50 / user / month

    Not rated yet

    Configurable issue tracker and project management tool from JetBrains, free for teams of up to ten.

    Strengths

    • Free for teams of up to 10 users, on Cloud or self-hosted
    • Time tracking, knowledge base and helpdesk included rather than sold as add-ons
    • Highly configurable fields, workflows and boards
    • AI assistance included at no extra cost
    • Self-hosting available for teams that need the data on their own servers

    Limitations

    • The configurability means setup work before the tracker fits the process
    • Not built for staffing or capacity planning
    • Self-hosted Server licences are priced separately from Cloud, in user packs starting at 15 users
    Visit site

  • GitHub

    AI featuresMCP-ready

    Price Free plan; Team $4 / user / month

    Not rated yet

    The code host where issues, sub-issues and project boards sit next to the pull requests that close them.

    Strengths

    • Issues and project boards sit next to the code and pull requests that close them
    • Free plan with unlimited public and private repositories
    • Self-hosted Enterprise Server and EU data residency available

    Limitations

    • No built-in time tracking and no capacity or workload view
    • Codespaces, security products and Copilot are billed on top of seats
    • The listed Team and Enterprise rates apply for the first 12 months, the rate after that is not stated
    Visit site

  • TeamGantt

    Price From $24 / month

    Not rated yet

    Drag-and-drop Gantt charts priced by manager rather than by head, with collaborators included.

    Strengths

    • Priced per manager with collaborators included, so a large team of contributors does not multiply the bill
    • A free Personal plan that does not expire, for one user and one project
    • Procore sync and a construction-focused Builder edition, which few general planners carry

    Limitations

    • Plans are bounded by project count and by tasks per project, so a busy portfolio hits the ceiling even with few managers
    • Extra projects are billed on top at $12 a month each on the Basic plan
    • The Basic plan caps tasks at 150 per project
    Visit site

  • Todoist

    AI features

    Price Free

    Not rated yet

    A task and project management app with list, board and calendar layouts, labels, filters and reminders.

    Strengths

    • Fast task capture with quick add, recurring due dates and reminders
    • List, board and calendar layouts with labels and filters
    • Free tier with up to 5 personal projects, plus AI assists across the plans

    Limitations

    • Lighter on resource planning and time tracking than dedicated project tools
    • Team features such as the shared workspace, roles and permissions require the Business plan
    Visit site

  • ProofHub

    Price From $45 / month, flat for unlimited users

    Not rated yet

    All-in-one project management with flat pricing for unlimited users.

    Strengths

    • Flat monthly pricing with unlimited users
    • Task management, time tracking, proofing and discussions in one tool
    • No per-seat cost, predictable for growing teams

    Limitations

    • No free plan, only a 14-day trial
    • Project cap of 40 on the Essential plan
    • Fewer deep integrations than larger platforms
    Visit site

  • helloHQ

    Price From €35 / user / month

    Not rated yet

    An all-in-one agency software combining CRM, quotes, project management, resource planning, time tracking, invoicing and controlling.

    Strengths

    • Centralises the whole agency process in one system
    • Replaces many separate tools
    • Responsive support
    • German hosting

    Limitations

    • Occasional slow load times reported
    • No built-in ticketing
    • Some customisation limits
    Visit site

  • TickTick

    AI featuresMCP-ready

    Price Free; Premium $49.99 / year

    Not rated yet

    A personal task manager that combines lists, a calendar, a Pomodoro timer and a habit tracker in one app.

    Strengths

    • Tasks, calendar, Pomodoro timer, habit tracker and Eisenhower Matrix in one app
    • Apps for web, iOS, Android, Windows, macOS and Linux plus a browser extension
    • Official MCP server that works with Claude, ChatGPT, Gemini, Grok and Perplexity
    • Low annual Premium price

    Limitations

    • The free plan caps lists at 9, tasks at 99 per list and shared members at 2
    • Timeline view, task durations, integrations and AI features require Premium
    • No workload view, timesheets or project reporting for team use
    Visit site

  • Things

    Price From $9.99, one-time

    Not rated yet

    A personal task manager for Mac, iPhone, iPad, Apple Watch and Vision Pro, bought once per device.

    Strengths

    • One-time purchase per device family, with no subscription
    • Native apps for Mac, iPhone, iPad, Apple Watch and Vision Pro
    • Calendar events appear alongside to-dos in Today and Upcoming
    • Emails sent to a personal address arrive as to-dos through Mail to Things
    • Importers for Apple Reminders, Todoist and OmniFocus

    Limitations

    • Apple devices only, with no Windows, Android or web app
    • Each platform is a separate purchase
    • No trial on iPhone, iPad or Vision Pro
    • No shared lists or task assignment for teams
    Visit site

  • Reclaim.ai

    AI features

    Price Free

    Not rated yet

    A calendar assistant that schedules tasks, habits and focus time automatically and reshuffles them as the week changes.

    Strengths

    • Focus time, habits and buffer time are scheduled and re-scheduled automatically instead of being blocked by hand
    • Tasks come from the tools a team already uses rather than being re-entered
    • Syncs several calendars so a commitment on one blocks availability on the others
    • Free plan for a single user with no time limit
    • Workforce Analytics reports where a team's calendar time actually goes

    Limitations

    • Free plan is narrow: one week of scheduling range, one calendar sync, one scheduling link and four integrations
    • Only Google Calendar and Outlook Calendar are named as supported calendars
    • No board, backlog or task store of its own, so it always sits on top of another system
    • Enterprise pricing starts above 100 seats and runs through sales
    Visit site

  • Basecamp

    Price Free; Freelancer from $25 / month

    Not rated yet

    All-in-one project management with to-dos, message boards, schedules, chat and docs.

    Strengths

    • Flat monthly rates for the account, with no per-user fees
    • Combines to-dos, chat, docs and schedules in one place
    • Unlimited users from the Studio plan upwards

    Limitations

    • No native resource planning
    • Time tracking only through a paid add-on
    • Fewer views and reports than dedicated PM tools
    • Every paid plan below the Unlimited Edition caps the number of active projects
    Visit site

  • Pipefy

    AI features

    Price Free plan; Business on request

    Not rated yet

    A no-code platform that runs business processes as pipes, with forms, database tables, approvals, automations and AI agents.

    Strengths

    • Processes, forms, database tables and approvals in one no-code workspace
    • SLA per phase and per pipe, with late and expired alerts shown on the card
    • GraphQL API that reaches automations and AI settings, not only cards
    • AI agents can run on the organisation's own Azure OpenAI, AWS Bedrock or OpenAI account, with bring-your-own-key
    • Free plan for up to 10 users, and 1,000 AI credits on every plan

    Limitations

    • Neither Business nor Enterprise carries a published price
    • Free plan limits are tight: 5 processes, 50 cards a month and 205 API calls
    • No capacity, workload or timesheet view; time is only measured as time in phase against an SLA
    Visit site

  • Airtable

    AI features

    Price Free; Team from $20 / user / month

    Not rated yet

    A cloud database and app-building platform for organizing projects and work, with grid, kanban, calendar and gantt views.

    Strengths

    • Flexible relational database that adapts to many workflows
    • Grid, kanban, calendar and gantt views plus a custom Interface builder
    • Airtable AI and automations built in, with a free tier and a developer API

    Limitations

    • Not a purpose-built project manager; resource planning and time tracking need a custom setup
    • Per-seat pricing for edit users adds up for larger teams
    Visit site

  • ClickUp

    AI features

    Price Free; Unlimited from ~$7 / user / month

    Not rated yet

    All-in-one work platform combining tasks, docs, goals and native time tracking.

    Strengths

    • Free tier with unlimited users
    • All-in-one tasks, docs and time tracking
    • Highly customizable

    Limitations

    • Native resource management is weak
    • Can lag at large scale
    Visit site

  • Confluence

    AI featuresMCP-ready

    Price Free plan; Standard from $5.42 / user / month

    Not rated yet

    Atlassian's team workspace, where project documentation sits next to the Jira work it describes.

    Strengths

    • Documentation, whiteboards and databases in the same account and permission model as Jira
    • Rovo searches and summarises across connected apps, and remixes a page into timelines, charts or slides
    • A free plan for up to ten users, and a documented REST API v2 on every tier
    • An official Atlassian MCP server lets AI agents read and write Confluence content

    Limitations

    • The quoted per-user price is an estimate that moves with headcount rather than a flat rate
    • No time tracking and no resource planning; scheduling work means adding Jira
    • Atlassian support for the self-managed Data Center edition ends on 28 March 2029
    • The MCP server does not currently support FedRAMP or HIPAA requirements
    Visit site

  • Shortcut

    AI featuresMCP-ready

    Price Free; Team from $8.50 / user / month

    Not rated yet

    Issue tracking and planning built around the way software teams ship.

    Strengths

    • Version control automations keep stories in step with branches and pull requests
    • Docs, roadmaps and objectives sit in the same workspace as the tickets
    • Free plan for up to 10 users, and 12 months free for startups under 50 employees

    Limitations

    • No native time tracking or capacity planning published
    • Cycle time, lead time and velocity reporting only from the Business plan
    Visit site

  • Troi

    AI features

    Price From €19 / user / month

    Not rated yet

    An ERP for project-based service companies and agencies that unifies costing, time tracking, resource planning, controlling and accounting in one platform.

    Strengths

    • Covers costing, time tracking, resource planning and accounting in one system
    • Hosted in the EU (Austria), ISO/IEC 27001 certified and GDPR-compliant
    • Trial covers all features for 20 days

    Limitations

    • Interface is available in German and English only
    Visit site

  • Microsoft To Do

    Price Free

    Not rated yet

    Microsoft's free to-do list app with My Day planning, shared lists and Outlook and Planner tasks in one place.

    Strengths

    • Free with a Microsoft account
    • Apps for Windows, Mac, iOS and Android plus a web version
    • Planner checklist items and notes can be edited from the Assigned to me list
    • Public Microsoft Graph API for lists and tasks

    Limitations

    • Planner tasks only appear with a Planner licence
    • No time tracking or reports
    • No workload or capacity views for teams
    Visit site

  • Akiflow

    AI featuresMCP-ready

    Price From $19 / user / month

    Not rated yet

    A time-blocking planner that gathers tasks from every tool into one inbox and drops them onto the calendar.

    Strengths

    • One inbox for tasks arriving from sixteen native integrations plus Zapier and IFTTT
    • Fast capture through a command bar, voice or plain language, with duration, project, tags and deadline typed inline
    • Official MCP connector, so an AI assistant can work with the same tasks and calendar
    • Every feature sits in one plan rather than being split across tiers
    • Desktop, iOS, Android and web apps rather than the browser alone

    Limitations

    • The $19 rate is advertised as a promotion, not the standing yearly price, and monthly billing is $34
    • The MCP connector is in beta and not yet available on every account
    • No capacity or workload view, so it does not replace a team project system
    • No public REST API; anything outside the native integrations goes through Zapier or IFTTT
    • Only a seven-day trial, shorter than most tools in this category
    Visit site

  • Backlog

    AI features

    Price Free plan; Starter $35 / month

    Not rated yet

    Issue tracking with built-in Git and Subversion repositories, sold per plan instead of per user.

    Strengths

    • No per-user pricing: users are unlimited from the Standard plan upward
    • Git and Subversion repositories built in, with commits, branches and pull requests linked to issues
    • The Enterprise plan can be installed on a private server, with SAML SSO, SCIM provisioning, audit logs and IP restriction
    • 30-day trial without a credit card, and a free plan that stays free
    • Importers from Jira and Redmine

    Limitations

    • The free plan covers a single project with 100 MB of storage
    • Gantt charts, burndown charts and issue templates start on the Standard plan
    • The AI Assistant is limited to Premium and Enterprise, with 2,000 credits a month
    • The interface is available in English and Japanese only; Chinese, Korean and Vietnamese were discontinued in 2017
    Visit site

  • Trello

    AI features

    Price Free; Standard from $5 / user / month

    Not rated yet

    Visual Kanban boards for organizing tasks, lists and simple team workflows.

    Strengths

    • Boards, lists and cards for visual task tracking
    • Free tier for up to 10 collaborators
    • Large Power-Up and integration ecosystem

    Limitations

    • Limited for complex projects, reporting and resource planning
    • Advanced views and automation need paid plans
    Visit site

  • Any.do

    AI featuresMCP-ready

    Price Free

    Not rated yet

    A to-do list, daily planner and calendar that grows into shared project boards with Kanban, table, calendar and Gantt views.

    Strengths

    • A personal to-do list, daily planner and calendar share one app with the team's project boards
    • Kanban, table, calendar and Gantt views, automations and time tracking on the Teams plan
    • Low per-member price, and the 14-day Teams trial needs no credit card
    • Tasks and reminders can be added through WhatsApp
    • An official MCP server lets Claude and ChatGPT manage tasks, boards and calendar events

    Limitations

    • No workload or capacity planning
    • Reports are limited to completed tasks and tracked time, and they are not available on mobile
    • No public REST API is documented; integrations beyond the native ones go through Zapier, Make, Integrately or Pabbly
    • Boards, time tracking and automations are only on the Teams plan, and every workspace member is billed
    • The MCP server is still labelled beta
    Visit site

  • OmniFocus

    AI features

    Price From $74.99, one-time

    Not rated yet

    A personal task manager for busy professionals on Mac, iPhone, iPad, Apple Watch and Vision Pro, with a web companion.

    Strengths

    • One purchase covers Mac, iPhone, iPad, Apple Watch and Apple Vision Pro
    • End-to-end encrypted sync, on Omni's free server or a self-hosted one
    • Review mode reminds you to check projects on a schedule
    • Location-based tags show what can be done nearby

    Limitations

    • No native Windows or Android app, only the web version
    • Licence owners pay a separate subscription for web access
    • Custom perspectives, Focus mode and automation require Pro
    • No shared projects or task assignment are documented
    Visit site

  • Plane

    AI featuresMCP-ready

    Price Free; Pro from $6 / seat / month

    Not rated yet

    Open-source project management with issues, cycles and a wiki, run in the cloud or on your own servers.

    Strengths

    • Open source under AGPL-3.0, with self-hosting on Docker, Kubernetes or air-gapped infrastructure
    • Cloud and self-hosted run the same product, so moving between them is a deployment choice
    • Broad developer surface: REST API, webhooks, OAuth apps and an official MCP server
    • Migration tools from Jira, Linear, Asana, ClickUp and Monday
    • Free plan covers teams of up to twelve

    Limitations

    • No staffing-style resource planning and no invoicing, so client work needs a second system
    • Time tracking starts on the paid Pro plan
    • AI features are metered through credits rather than included outright
    Visit site

  • Linear

    MCP-ready

    Price Free; Basic from $10 / user / month

    Not rated yet

    Fast issue tracking and project planning built for software teams.

    Strengths

    • Fast, keyboard-driven interface built for software teams
    • Clear model of issues, projects, cycles and initiatives
    • Strong developer integrations and an official MCP server for AI agents
    • Free plan for up to 250 issues and 2 teams

    Limitations

    • No built-in time tracking or staffing-style resource planning
    • Focused on software and product work, less suited to general project management
    Visit site

  • Sunsama

    AI featuresMCP-ready

    Price From $17 / user / month

    Not rated yet

    A daily planner that pulls work out of Asana, Jira and Gmail and lays it on one calendar.

    Strengths

    • Pulls work in from nine task tools plus Gmail, Outlook, Slack and Teams, so the plan sits on top of whatever the team already uses
    • Records time actually spent against the planned block instead of only running a timer
    • First-party MCP server, so an AI assistant can read and create tasks directly
    • One paid plan with unlimited usage and unlimited integrations, rather than features split across tiers
    • Apps for macOS, Windows, Linux, iOS and Android, not only the browser

    Limitations

    • No public REST API; anything outside the shipped integrations has to go through Zapier
    • No shared capacity or workload view, so it does not replace a team project system
    • Per-seat price sits well above a plain task manager
    • The pricing page contradicts itself: the plan card says $17 and $22, the FAQ below it still says $20 and $25
    Visit site

  • ProjectManager

    AI features

    Price From $15 / user / month

    Not rated yet

    Plan work in five synchronised views, then add resourcing, timesheets and portfolio dashboards.

    Strengths

    • Unlimited read-only guest licences on every paid tier, so stakeholders can follow a plan without buying a seat
    • Two-way sync with Jira and Azure DevOps rather than a one-off import
    • A 30-day trial with no card and no user minimum, longer than most tools in this category

    Limitations

    • Resource management, timesheets, budgeting and AI insights all sit behind the Business tier
    • The Team tier stops at 10 users, 20 projects and 5 GB of file storage
    • Slack, Microsoft Teams, Jira two-way sync, Azure DevOps two-way sync and Power BI come as a $5 per user per month integration bundle unless the account is on Enterprise
    Visit site

  • Productboard

    AI features

    Price Free plan; Plus from $19 / maker / month

    Not rated yet

    Collects product feedback, prioritizes it and turns it into roadmaps.

    Strengths

    • Feedback from support, sales and app stores lands in one prioritization model
    • Timeline boards tie objectives and initiatives to individual features
    • Two-way sync with Jira, Azure DevOps, GitHub, Trello and Shortcut
    • Free plan to start, and unlimited free contributors on Enterprise

    Limitations

    • No delivery tracking of its own, so it runs alongside an engineering tool
    • Priced per maker, and the Business plan requires at least two
    • AI features run on monthly credits that differ by plan
    • The free plan caps feedback at 500 notes
    Visit site

  • Projektron BCS

    Price From 20 Euro / licence / month

    Not rated yet

    A web-based project management and ERP platform for service providers, covering the full lifecycle from quotation to billing.

    Strengths

    • End-to-end project management plus ERP in one
    • Method-independent, supports all common PM standards
    • Strong controlling and real-time transparency
    • Scales to enterprise/multi-project
    • On-premise option
    • German security and hosting

    Limitations

    • The exact licence price per user depends on the chosen range of functions, so it is quoted individually
    • The mobile app covers attendance, expenses and contacts only, not the full client
    Visit site

  • Microsoft Project

    Price From $10 / user / month

    Not rated yet

    Microsoft's project and portfolio management software for scheduling and resources.

    Strengths

    • Scheduling with Gantt charts, dependencies and baselines
    • Deep resource and portfolio management for larger projects
    • Integrates with the Microsoft 365 and Power BI ecosystem

    Limitations

    • Steeper learning curve than lightweight task tools
    • Editions and pricing (cloud plans versus one-time desktop) can be confusing
    • Full capabilities need higher plans or the Professional desktop client
    Visit site

  • Aha!

    AI features

    Price From $59 / user / month

    Not rated yet

    Product management suite covering strategy, ideas, roadmaps and capacity planning.

    Strengths

    • Covers strategy, ideas, roadmaps and delivery in one connected suite
    • Capacity planning for both teams and individuals, estimated in points or hours
    • More than 75 pre-built reports and interactive dashboards
    • The 30-day trial opens every Enterprise feature

    Limitations

    • Priced well above most tools in this category
    • Modules are sold separately, so a full stack multiplies the per-user cost
    • Team capacity planning and OKRs are reserved for the most expensive tier
    Visit site

  • Azure DevOps

    MCP-ready

    Price Free for 5 users; then $6 / user / month

    Not rated yet

    Microsoft's suite where boards, repositories, pipelines, tests and packages sit under one login.

    Strengths

    • Free for the first five users, with unlimited free stakeholder access
    • Boards sit next to repositories, pipelines, test plans and packages
    • Self-hosted route through Azure DevOps Server

    Limitations

    • Built around software delivery rather than general project work
    • Pipelines, storage and test plans are billed separately from seats
    Visit site

  • Redmine

    Price Free (open source, self-hosted)

    Not rated yet

    Open source, self-hosted project management with issue tracking, Gantt charts, time tracking and repository integration.

    Strengths

    • Free and open source under the GNU General Public License v2, with no per-user cost
    • Self-hosted, so project data stays on your own infrastructure
    • Repository integration with Subversion, CVS, Mercurial, Bazaar and Git
    • REST API in XML and JSON covering issues, projects, users and time entries
    • Available in forty-nine languages and runs on MySQL, PostgreSQL or SQLite

    Limitations

    • No vendor-hosted edition, so you run, secure and upgrade the installation yourself
    • No resource or capacity planning in the core application
    • Requires a Ruby on Rails stack and a database to operate
    Visit site

  • Podio

    Price Free plan; Plus from $11.20 / user / month

    Not rated yet

    No-code work platform for building your own apps, workspaces and automated workflows around projects and tasks.

    Strengths

    • Apps and workspaces are built without code to fit the process rather than the other way round
    • Clients and other external users join for free on paid plans
    • Free plan for up to five users
    • SOC 2 Type II and ISO 27001-aligned security

    Limitations

    • No built-in Gantt chart or time tracking; both come from automations or community extensions
    • The free plan is capped at 100 items across the whole organisation
    • Advanced workflow automation, email integration and PDF generation are Premium only
    • Higher API and automation volumes cost extra as add-ons
    Visit site

  • Asana

    AI featuresMCP-ready

    Price Free; Starter from $10.99 / user / month

    Not rated yet

    Work management platform for structured projects, workflows and cross-team goals.

    Strengths

    • Clean, structured project workflows
    • Strong goals and portfolio management
    • Unlimited free guests on paid plans for clients and contractors

    Limitations

    • Time tracking starts on Advanced; timesheets and budgets are an Enterprise add-on
    • Advanced tier is pricey
    • Free plan limited to 2 users
    Visit site

  • Motion

    AI features

    Price From $12.73 / user / month

    Not rated yet

    AI planner that schedules tasks onto the calendar and rebuilds the plan as things slip.

    Strengths

    • The AI planner schedules the work rather than leaving a task list to be triaged by hand
    • Tasks, calendar, docs and meeting notes sit in one product instead of four
    • Warns days ahead when a task is at risk of missing its deadline
    • Web, desktop and mobile apps, with a documented REST API

    Limitations

    • No free plan, only a trial
    • Capacity planning, time tracking, Gantt views and advanced reporting are Business AI only
    • AI use is metered in credits, so heavy use costs extra beyond the monthly allowance
    • Published per-seat rates are the annual ones, so paying monthly costs more
    Visit site

  • monday.com

    AI featuresMCP-ready

    Price Free; Basic from $9 / seat / month

    Not rated yet

    Visual work platform for building and automating team workflows with minimal setup.

    Strengths

    • Very visual and easy for non-technical teams
    • Strong automations
    • Flexible across use cases

    Limitations

    • Costs climb with automations and seats
    • Free plan limited to 2 seats
    • Resource and portfolio management only on Enterprise
    Visit site

  • Zoho Projects

    AI featuresMCP-ready

    Price Free plan; paid plans from $4 / user / month

    Not rated yet

    Project management with Gantt charts, timesheets and automation inside the Zoho suite.

    Strengths

    • Automation through Blueprints, SLAs, business rules and workflow rules
    • Earned value management and budget health reporting built in
    • Connects directly to the wider Zoho suite and 300+ apps via Zoho Flow

    Limitations

    • SSO, two-factor authentication and the portfolio dashboard only start on the Enterprise plan
    • Broad feature set covering both waterfall and agile makes for a dense interface
    Visit site

  • OpenProject

    MCP-ready

    Price Free (Community edition); Enterprise from €5.95 / user / month

    Not rated yet

    Open source project management that runs on your own servers or in an EU-hosted cloud.

    Strengths

    • Free Community edition under the GNU GPL v3 with no user limit
    • Runs on-premises or in an EU-hosted cloud, so project data can stay in-house
    • Hours, hourly rates, unit costs and budgets sit in the same tool as the plan
    • Official MCP server lets AI assistants work on project data within existing roles and permissions

    Limitations

    • Enterprise plans start at 25 users, Premium at 100 and Corporate at 250
    • Self-hosting means running, securing and upgrading the installation yourself
    • Monthly billing costs €1.00 more per user and is limited to Cloud Basic
    Visit site

  • Smartsheet

    AI featuresMCP-ready

    Price From $12 / member / month

    Not rated yet

    Spreadsheet-style work management with grid, Gantt, board and calendar views for teams and PMOs.

    Strengths

    • Familiar spreadsheet interface with Gantt, board and calendar views
    • Strong dashboards, reporting and workload tracking
    • Official MCP server for AI assistant access

    Limitations

    • Steeper learning curve for advanced features
    • No free plan, only a trial
    Visit site

  • ActiveCollab

    MCP-ready

    Price From $12.50 / month

    Not rated yet

    Project management with built-in time tracking, budgeting and invoicing for agencies and service teams, in the cloud or self-hosted.

    Strengths

    • Unlimited client users at no cost on every plan
    • Can be self-hosted under a perpetual license as well as used in the cloud
    • Time tracking and Gantt view included on the entry plan
    • Official MCP server for AI assistants, in the cloud and self-hosted

    Limitations

    • Invoicing, budgets, profitability and capacity planning are only on the top Pro+ plan
    • The flat-priced Plus plan is limited to 3 members
    • No refunds after cancelling, per the pricing FAQ
    Visit site

  • Zenhub

    AI features

    Price Free; Teams from $4.99 / user / month

    Not rated yet

    Agile project management that runs on GitHub issues, for software teams.

    Strengths

    • Works directly on GitHub issues, with a browser extension that shows Zenhub inside GitHub
    • Epics, sub-issues and roadmaps across multiple repositories
    • Reporting built from GitHub activity rather than manual status updates
    • Free plan, and self-hosting available with Zenhub Enterprise Server

    Limitations

    • Built around GitHub, so teams on other code hosts get little from it
    • Custom reports, advanced security and dedicated support only on Enterprise
    Visit site

  • Forecast

    AI features

    Price Quote-based

    Not rated yet

    AI-driven platform combining project management, resource planning and financials for services teams.

    Strengths

    • AI auto-scheduling
    • Combines project management, resourcing and financials
    • Good for professional-services automation

    Limitations

    • Quote-based pricing is less transparent
    • Heavier than a simple scheduler
    Visit site

  • Planisware

    AI features

    Not rated yet

    Project and strategic portfolio management that ties budgets, schedules, resources and actuals together in one platform.

    Strengths

    • Strategy, portfolio, resources, finance and delivery in one platform
    • Editions preconfigured for PMOs, IT, R&D and capital projects
    • Single-tenant cloud with control over where data is stored

    Limitations

    • Aimed at portfolio offices rather than the day-to-day work of a small team
    • Five editions to choose between before a purchase
    Visit site

  • Jira

    AI features

    Price Free; Standard from ~$7.91 / user / month

    Not rated yet

    The standard project tracker for software teams running Scrum and Kanban.

    Strengths

    • The standard for agile software teams
    • Deep developer-tool integration
    • On-premise option via Data Center

    Limitations

    • Overkill and complex for non-software teams
    • Configuration can get heavy
    Visit site

  • Businessmap

    AI featuresMCP-ready

    Price Price on request

    Not rated yet

    Enterprise Kanban that links strategy to delivery, with portfolio workspaces, OKRs, capacity planning and flow analytics.

    Strengths

    • Portfolio workspaces and OKRs connect strategy to the boards where the work happens
    • Flow metrics for cycle time, lead time, logged time and blocked time, with AI analysis of the charts
    • A native MCP server, with the vendor stating that data is not passed to third-party AI services
    • Migration from Jira and Asana, plus free training and consulting with a subscription
    • Unlimited workspaces and Kanban boards on both plans

    Limitations

    • Neither plan carries a published price; both run through sales
    • SaaS only, with no on-premise option; a dedicated instance requires Enterprise
    • Single sign-on is an add-on rather than part of a plan
    • Automation rules are capped at 300 on Standard, and API calls are capped there as well
    Visit site

  • MeisterTask

    AI featuresMCP-ready

    Price Free; Pro from €13.50 / user / month

    Not rated yet

    Kanban task management with built-in time tracking, hosted in Germany.

    Strengths

    • Hosted in Germany, ISO 27001 certified and GDPR-compliant
    • Time tracking included on every plan, including the free one
    • Unlimited viewer seats on all plans, so stakeholders cost nothing

    Limitations

    • Free plan is capped at 3 projects, 5 notes and 5 Content Manager seats
    • Subtasks, custom fields and the Gantt timeline only from the Business plan
    • Workload planning and portfolios are reserved for Enterprise
    Visit site

  • Scoro

    AI features

    Price From €15 / user / month

    Not rated yet

    A professional services automation (PSA) platform that unifies projects, resources and finances in one system.

    Strengths

    • Unifies projects, resources and finances in one PSA
    • Strong profitability and financial insights
    • Connects to the main accounting, calendar and automation tools

    Limitations

    • Higher price point
    • Depth can be complex for small teams
    Visit site

Direct Comparisons