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CRM Comparison

EspoCRM vs. Salesflare

At a glance

At a glance

EspoCRM

Best for

Best for teams that want to model their own records in a CRM and choose between a managed cloud and their own server.

  • Small and mid-sized
  • Enterprise

Salesflare

Best for

Best for small and medium-sized B2B sales teams that want an easy CRM which keeps itself up to date instead of demanding manual data entry.

  • Freelancers
  • Small and mid-sized

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion EspoCRM Salesflare
Starting price lower value Free (self-hosted); cloud from $15 / user / month Cloud Basic is $15 per user and month with a minimum of three users, Enterprise $25 from five users, Ultimate $69 from ten users. The self-hosted edition is free, but official extensions are bought separately. From $29 / user / month The Growth plan, billed annually.
Free trial 30-day trial on the cloud; the self-hosted edition is a free download 30-day free trial, no credit card required
API Yes, a REST API, plus official integrations for Google, Outlook, MailChimp, Zoom, Stripe and VoIP systems Yes, a REST API plus a native Zapier integration
Hosting Cloud in United States or German data centres, or self-hosted on your own server Cloud (SaaS)
Contacts and companies Yes, Contacts, Accounts and Leads, with custom entities, fields, layouts and relationships built in the admin interface Yes, contact and account records that fill themselves from email, calendar and social profiles
Deal pipeline Yes, Opportunities moving through a sales pipeline, fed by Leads; the Sales Pack extension adds products, quotations, purchases and inventory Yes, a visual drag-and-drop pipeline kept current by automated data entry
Email and calendar Yes, email sync that files mail against the matching record, templates and mass campaigns, plus a calendar for meetings, calls and tasks with working hours; Google and Outlook extensions sync calendar and contacts Yes, Gmail and Outlook sidebars with email tracking and personalised campaigns
Workflow automation Yes, Workflows for rule-based automation and Business Process Management for visual processes, both in the Advanced Pack, plus dynamic logic that changes fields by condition Yes, automated logging and follow-up reminders, plus multi-email workflow automation on the higher plans
Reporting and forecasting Yes, Reports in the Advanced Pack extension, included in all cloud plans Yes, revenue forecasting and sales insight dashboards
Integrations and API Yes, a REST API, with official extensions for Google, Outlook, MailChimp, Zoom, Stripe and VoIP systems such as 3CX, Twilio and Asterisk Yes, a REST API plus a native Zapier integration for hundreds of apps
AI features Yes Yes
Deployment more entries Cloud (SaaS), Browser-based, On-premise Cloud (SaaS), Browser-based
Support Email helpdesk, Community forum Not stated
Onboarding Documentation and knowledge base Not stated
Company size Small and mid-sized, Enterprise Freelancers, Small and mid-sized
Integrations more entries Google, Microsoft Outlook, MailChimp, Zoom, Stripe, Twilio, 3CX, Asterisk Gmail, Outlook, LinkedIn, Zapier

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

  • Starting price EspoCRM Free (self-hosted); cloud from $15 / user / month Salesflare From $29 / user / month
  • Free trial EspoCRM 30-day trial on the cloud; the self-hosted edition is a free download Salesflare 30-day free trial, no credit card required
  • Deployment EspoCRM Cloud (SaaS), Browser-based, On-premise Salesflare Cloud (SaaS), Browser-based
  • Company size EspoCRM Small and mid-sized, Enterprise Salesflare Freelancers, Small and mid-sized
  • Hosting EspoCRM Cloud in United States or German data centres, or self-hosted on your own server Salesflare Cloud (SaaS)

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

EspoCRM

Strengths

  • Open source under AGPLv3, free to self-host, with no per-user licence fee
  • Custom entities, fields, layouts and relationships are configured in the admin interface, not in code
  • Cloud plans state that all official extensions are included, including the Advanced and Sales Packs
  • Choice of United States or German data centres, the latter for EU data residency
  • Runs equally as a managed cloud service or on your own server

Limitations

  • Reporting, workflows and business process management are extensions rather than core features
  • Self-hosted installations buy those extensions separately
  • Cloud plans carry user minimums of three, five and ten, so the entry price is not the entry bill
  • Support runs 12 hours a day on weekdays only

Salesflare

Strengths

  • Automated data capture keeps the CRM up to date without manual entry
  • Works from Gmail, Outlook and LinkedIn sidebars and a mobile app
  • AI suggestions and relationship intelligence to guide follow-up
  • REST API and native Zapier integration

Limitations

  • No free plan; the entry point is the paid Growth plan
  • Enterprise plan requires a minimum of 5 users
  • Focused on B2B sales rather than a full marketing and service suite

Plans

Pricing

EspoCRM

  • Self-hosted Free Open source under AGPLv3. Official extensions are bought separately.
  • Basic $15 Per user and month, minimum three users. 3 GB file storage per user and 100,000 records.
  • Enterprise $25 Per user and month, minimum five users. 10 GB file storage per user and 10,000,000 records.
  • Ultimate $69 Per user and month, minimum ten users. 400 GB total file storage and unlimited records.
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Salesflare

  • Growth $29 / user / month Billed annually. Automated CRM data capture, email, link and website tracking, personalised campaigns and 5 lead credits a month.
  • Pro $49 / user / month Billed annually. Adds multi-email workflow automation, permission controls, custom dashboards and 100 lead credits a month.
  • Enterprise $99 / user / month Billed annually, minimum 5 users. Adds custom setup and training, data migration, a dedicated account manager and 250 lead credits a month.
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What users say

Review Scores · opens after launch

EspoCRM

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Salesflare

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Where this comes from

Where this comes from

EspoCRM https://www.espocrm.com · checked against the official source on 2026-09-14

Salesflare https://salesflare.com · checked against the official source on 2026-08-21

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.