Best for
Best for teams that want to build custom project and work-tracking apps on a flexible database rather than adopt a fixed tool.
- Freelancers
- Small and mid-sized
- Enterprise
Project Management Comparison
Airtable vs. Todoist
At a glance
At a glance
Best for
Best for individuals and small teams that want a fast, low-friction task manager rather than a heavy project suite.
- Freelancers
- Small and mid-sized
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Airtable | Todoist |
|---|---|---|
| Starting price | Free; Team from $20 / user / month Billed annually. Business $45 per user and month, Enterprise Scale on request. Paid per seat for users with edit access; read-only collaborators, form submissions and share links are free. | Free Paid Pro and Business plans are billed per user; the amounts did not render on the official pricing page at time of writing. |
| Free trial | Free tier | Free tier |
| API | Yes, a developer API plus built-in automations | Yes, 90+ integrations |
| Hosting | Cloud (SaaS) | Cloud (SaaS) |
| Made in | USA | Not stated |
| Task planning | Yes, work and projects in grid, kanban, calendar and gantt views | Yes, tasks and projects in list, board and calendar layouts with labels, filters and reminders |
| Resource planning | No dedicated module; allocation is built on your own tables and Interfaces, with Airtable's resource planning, resource allocation and capacity planning templates as a starting point | No workload or capacity view. Work is spread by assigning tasks in shared team projects, and who is carrying what is read back through filters such as assigned to: others, assigned by: me or workspace: name rather than from a capacity chart |
| Time tracking | No dedicated module; hours are recorded in fields on a base you set up, with Airtable's time management and contractor time tracker templates as a starting point | No built-in timer. The Pro plan adds a duration on a task, which is a planned length rather than recorded time, and actual tracking comes from integrations: Toggl Track, Clockify, TimeCamp, Everhour, TMetric, Timeneye, TrackingTime, Time Doctor and WebWork Tracker |
| Reporting and controlling | Dashboards and charts through Interfaces | Yes, productivity reporting with activity history on paid plans |
| Integrations and API | Yes, a developer API plus built-in automations | Yes, 90+ integrations |
| AI features | Yes | Yes |
| Deployment | Cloud (SaaS), Browser-based | Cloud (SaaS), Browser-based |
| Support | Email helpdesk, Community forum | Not stated |
| Onboarding | more entries Documentation and knowledge base, Video tutorials, Live online demos and webinars | Documentation and knowledge base |
| Company size | more entries Freelancers, Small and mid-sized, Enterprise | Freelancers, Small and mid-sized |
| Integrations | more entries Slack, Gmail, Google Drive, Google Calendar, Outlook Calendar, Dropbox, Box, Salesforce, Zendesk, Jira, GitHub, Stripe, Twilio, Typeform, Jotform, Miro, Unito, WordPress, Snowflake, Databricks, Tableau Cloud | Google Calendar, Outlook Calendar, Gmail, Outlook Mail, Slack, Microsoft Teams, Twist, Zapier, IFTTT, Make, Jira, Trello, Toggl Track, Clockify, TimeCamp, Everhour |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price Airtable Free; Team from $20 / user / month Todoist Free
- Company size Airtable Freelancers, Small and mid-sized, Enterprise Todoist Freelancers, Small and mid-sized
- API Airtable Yes, a developer API plus built-in automations Todoist Yes, 90+ integrations
- Task planning Airtable Yes, work and projects in grid, kanban, calendar and gantt views Todoist Yes, tasks and projects in list, board and calendar layouts with labels, filters and reminders
- Resource planning Airtable No dedicated module; allocation is built on your own tables and Interfaces, with Airtable's resource planning, resource allocation and capacity planning templates as a starting point Todoist No workload or capacity view. Work is spread by assigning tasks in shared team projects, and who is carrying what is read back through filters such as assigned to: others, assigned by: me or workspace: name rather than from a capacity chart
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Airtable
Strengths
- Flexible relational database that adapts to many workflows
- Grid, kanban, calendar and gantt views plus a custom Interface builder
- Airtable AI and automations built in, with a free tier and a developer API
Limitations
- Not a purpose-built project manager; resource planning and time tracking need a custom setup
- Per-seat pricing for edit users adds up for larger teams
Todoist
Strengths
- Fast task capture with quick add, recurring due dates and reminders
- List, board and calendar layouts with labels and filters
- Generous free tier and AI assists across the plans
Limitations
- Lighter on resource planning and time tracking than dedicated project tools
- Team features such as the shared workspace, roles and permissions require the Business plan
Plans
Pricing
Airtable
- Free $0 For individuals or small teams getting started.
- Team $20 Per user and month, billed annually.
- Business $45 Per user and month, billed annually.
- Enterprise Scale Custom On request.
Todoist
- Beginner $0 Free plan with up to 5 personal projects, task reminders and list and board layouts.
- Pro Not stated Up to 300 personal projects, calendar layout, task duration, custom reminders, 150 filter views and full reporting history.
- Business Not stated Shared team workspace with up to 500 team projects, team activity logs, shared templates, project folders, roles and permissions and centralized billing.
What users say
Review Scores · opens after launch
Airtable
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Todoist
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Where this comes from
Where this comes from
Airtable https://www.airtable.com · checked against the official source on 2026-09-06
Todoist https://todoist.com · checked against the official source on 2026-08-22
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.