Best for
Best for teams that want tasks, docs and time tracking in one highly customizable platform.
- Freelancers
- Small and mid-sized
- Enterprise
Project Management Comparison
ClickUp vs. Todoist
At a glance
At a glance
Best for
Best for individuals and small teams that want a fast, low-friction task manager rather than a heavy project suite.
- Freelancers
- Small and mid-sized
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | ClickUp | Todoist |
|---|---|---|
| Starting price | Free; Unlimited from ~$7 / user / month Business ~$12 per user and month, Enterprise on request. The free tier covers unlimited users. | Free Paid Pro and Business plans are billed per user; the amounts did not render on the official pricing page at time of writing. |
| Free trial | Free tier | Free tier |
| API | Not stated | Yes, 90+ integrations |
| Hosting | Not stated | Cloud (SaaS) |
| Made in | USA | Not stated |
| Task planning | Yes, tasks with many views, plus docs and whiteboards | Yes, tasks and projects in list, board and calendar layouts with labels, filters and reminders |
| Resource planning | Limited, no dedicated resource management | No workload or capacity view. Work is spread by assigning tasks in shared team projects, and who is carrying what is read back through filters such as assigned to: others, assigned by: me or workspace: name rather than from a capacity chart |
| Time tracking | Yes, native | No built-in timer. The Pro plan adds a duration on a task, which is a planned length rather than recorded time, and actual tracking comes from integrations: Toggl Track, Clockify, TimeCamp, Everhour, TMetric, Timeneye, TrackingTime, Time Doctor and WebWork Tracker |
| Reporting and controlling | Yes | Yes, productivity reporting with activity history on paid plans |
| Integrations and API | Yes, integrations | Yes, 90+ integrations |
| AI features | Yes | Yes |
| Deployment | Cloud (SaaS), Browser-based | Cloud (SaaS), Browser-based |
| Onboarding | Not stated | Documentation and knowledge base |
| Company size | more entries Freelancers, Small and mid-sized, Enterprise | Freelancers, Small and mid-sized |
| Integrations | Slack, Google Workspace, GitHub, Zoom, HubSpot, Zapier | more entries Google Calendar, Outlook Calendar, Gmail, Outlook Mail, Slack, Microsoft Teams, Twist, Zapier, IFTTT, Make, Jira, Trello, Toggl Track, Clockify, TimeCamp, Everhour |
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Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price ClickUp Free; Unlimited from ~$7 / user / month Todoist Free
- Company size ClickUp Freelancers, Small and mid-sized, Enterprise Todoist Freelancers, Small and mid-sized
- Task planning ClickUp Yes, tasks with many views, plus docs and whiteboards Todoist Yes, tasks and projects in list, board and calendar layouts with labels, filters and reminders
- Resource planning ClickUp Limited, no dedicated resource management Todoist No workload or capacity view. Work is spread by assigning tasks in shared team projects, and who is carrying what is read back through filters such as assigned to: others, assigned by: me or workspace: name rather than from a capacity chart
- Time tracking ClickUp Yes, native Todoist No built-in timer. The Pro plan adds a duration on a task, which is a planned length rather than recorded time, and actual tracking comes from integrations: Toggl Track, Clockify, TimeCamp, Everhour, TMetric, Timeneye, TrackingTime, Time Doctor and WebWork Tracker
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
ClickUp
Strengths
- Most generous free tier (unlimited users)
- All-in-one tasks, docs and time tracking
- Highly customizable
Limitations
- Steep learning curve and setup
- Native resource management is weak
- Can lag at large scale
Todoist
Strengths
- Fast task capture with quick add, recurring due dates and reminders
- List, board and calendar layouts with labels and filters
- Generous free tier and AI assists across the plans
Limitations
- Lighter on resource planning and time tracking than dedicated project tools
- Team features such as the shared workspace, roles and permissions require the Business plan
Plans
Pricing
ClickUp
- Free $0 Unlimited users.
- Unlimited ~$7 Per user and month.
- Business ~$12 Per user and month.
- Enterprise Custom On request.
Todoist
- Beginner $0 Free plan with up to 5 personal projects, task reminders and list and board layouts.
- Pro Not stated Up to 300 personal projects, calendar layout, task duration, custom reminders, 150 filter views and full reporting history.
- Business Not stated Shared team workspace with up to 500 team projects, team activity logs, shared templates, project folders, roles and permissions and centralized billing.
What users say
Review Scores · opens after launch
ClickUp
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Todoist
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Where this comes from
Where this comes from
ClickUp https://clickup.com · no check date recorded yet
Todoist https://todoist.com · checked against the official source on 2026-08-22
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.