Best for
Best for documentation-heavy teams and startups that want docs and light project management in one place.
- Freelancers
- Small and mid-sized
- Enterprise
Project Management Comparison
Notion vs. ProofHub
At a glance
At a glance
Best for
Best for agencies and teams that want unlimited users at a flat monthly price.
- Small and mid-sized
- Enterprise
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Notion | ProofHub |
|---|---|---|
| Starting price | Free; Plus from ~$10 / user / month Business ~$15 to ~$20 per user and month, Enterprise on request. The free tier is for personal use. | From $45 / month, flat for unlimited users Essential plan billed annually ($50 billed monthly), with 40 projects and unlimited users. Ultimate Control is $89 per month for the first 3 months, then $135, billed annually. ProofHub charges a flat rate, not per user. |
| Free trial | Free tier | 14-day free trial, no credit card required |
| Made in | USA | Not stated |
| Task planning | Yes, flexible project boards on top of docs, wikis and databases | Yes, board, table, Gantt and calendar views with templates, custom fields and workflows |
| Resource planning | Limited, lighter than dedicated tools | Resource reports for tracking team workload |
| Time tracking | Limited, lighter than dedicated tools | Yes, built-in time tracking with timesheets and time reports |
| Reporting and controlling | No dedicated project reporting, only basic database charts | Yes, project and resource reports, activity logs and analytics |
| Integrations and API | Yes, integrations and external database connections | Yes, API access, with integrations for Slack, Google Calendar, Dropbox, Box, OneDrive, FreshBooks and QuickBooks |
| AI features | stated Yes | No |
| Deployment | Cloud (SaaS), Browser-based | Cloud (SaaS), Browser-based |
| Support | Not stated | Email helpdesk |
| Onboarding | Not stated | Documentation and knowledge base, Video tutorials |
| Company size | more entries Freelancers, Small and mid-sized, Enterprise | Small and mid-sized, Enterprise |
| Integrations | Slack, Google Drive, GitHub, Figma, Jira, Zapier | more entries Slack, Google Calendar, Dropbox, Box, OneDrive, FreshBooks, QuickBooks |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price Notion Free; Plus from ~$10 / user / month ProofHub From $45 / month, flat for unlimited users
- Free trial Notion Free tier ProofHub 14-day free trial, no credit card required
- Company size Notion Freelancers, Small and mid-sized, Enterprise ProofHub Small and mid-sized, Enterprise
- AI features Notion Yes ProofHub No
- Task planning Notion Yes, flexible project boards on top of docs, wikis and databases ProofHub Yes, board, table, Gantt and calendar views with templates, custom fields and workflows
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Notion
Strengths
- Extremely flexible (docs, databases and tasks)
- Great for documentation-heavy teams
- Strong free tier for individuals
Limitations
- Not a dedicated PM tool, lighter on resource and time management
- Needs setup discipline
ProofHub
Strengths
- Flat monthly pricing with unlimited users
- Task management, time tracking, proofing and discussions in one tool
- No per-seat cost, predictable for growing teams
Limitations
- No free plan, only a 14-day trial
- Project cap of 40 on the Essential plan
- Fewer deep integrations than larger platforms
Plans
Pricing
Notion
- Free $0 For personal use.
- Plus ~$10 Per user and month.
- Business ~$15 to ~$20 Per user and month.
- Enterprise Custom On request.
ProofHub
- Essential $45 Flat rate per month, billed annually ($50 billed monthly). 40 projects, unlimited users and 15 GB storage.
- Ultimate Control $89 Flat rate per month, billed annually as an introductory rate for the first 3 months, then $135 ($99 billed monthly). Unlimited projects and users and 100 GB storage.
What users say
Review Scores · opens after launch
Notion
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
ProofHub
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Where this comes from
Where this comes from
Notion https://www.notion.com · no check date recorded yet
ProofHub https://www.proofhub.com · checked against the official source on 2026-08-22
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.