Epicflow vs. Kantata

At a glance

Best for

Best for engineering, defence and manufacturing organisations running many projects against one shared pool of specialists, where priorities have to be settled across the portfolio rather than inside a single plan.

Enterprise

Kantata

Best for

Best for professional services firms that need resource management tied to project financials and forecasting.

Small and mid-sized
Enterprise

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion	Epicflow	Kantata
Starting price	From €22.50 / person / month Growth plan billed annually, €25 per person per month on monthly billing. Growth covers 20 to 50 users, up to 50 projects and a maximum of 250 tasks; licences are annual with monthly payment available.	Quote-based The vendor prices per quote; no public pricing.
Free trial	Free 30-day trial with unlimited user access, including a weekly 30-minute support call	Demo
Hosting	Cloud, with a DataGuard option that keeps company data on the customer's own premises	Not stated
Made in	Netherlands (Glow Management Nederland BV, Amsterdam)	Not stated
Resource planning	Yes, resource groups and competence-based allocation with capacity planning, a Historical Load Graph of past utilisation, a Future Load Graph projecting demand, and what-if simulation of a change before it is committed	Yes, demand forecasting, capacity optimization and skills-based staffing
Task planning	Yes, a pipeline view across projects and a Gantt chart with dependencies, with task priority recalculated automatically across the whole portfolio rather than per project	Yes, project management that surfaces scope creep and delivery risk
Time tracking	Yes, timesheets that record what teams delivered over time and set it against the original estimates	Yes
Reporting and controlling	Yes, real-time dashboards on project health, burn-up charts of completed against remaining work, progress analysis and generated basic and advanced reports	Yes, business intelligence with predictive forecasts, no separate BI tool needed
AI features	Yes	Yes
MCP-ready	No	stated Yes
Deployment	Cloud (SaaS), Browser-based	Cloud (SaaS), Browser-based
Support	Email helpdesk, Phone	Email helpdesk, Community forum
Onboarding	Guided onboarding, Live online demos and webinars, Personal consulting	more entries Documentation and knowledge base, Guided onboarding, Live online demos and webinars, Personal consulting
Company size	Enterprise	more entries Small and mid-sized, Enterprise
Integrations	Microsoft Project, Microsoft Project Server, Jira, Oracle Primavera, SAP	more entries Salesforce, NetSuite, QuickBooks, Xero, Sage, Avalara, Expensify, Concur, HubSpot, Jira, BambooHR, Slack, Microsoft 365, Microsoft Teams, MuleSoft, Workato

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

Starting price Epicflow From €22.50 / person / month Kantata Quote-based
Free trial Epicflow Free 30-day trial with unlimited user access, including a weekly 30-minute support call Kantata Demo
Company size Epicflow Enterprise Kantata Small and mid-sized, Enterprise
Support Epicflow Email helpdesk, Phone Kantata Email helpdesk, Community forum
MCP-ready Epicflow No Kantata Yes

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

Epicflow

Strengths

Priorities are recalculated across the entire portfolio, so a slip in one project reorders the queue everywhere it competes for the same people
What-if simulation and a forward load graph let a resourcing decision be tested before it is made
DataGuard keeps company data on the customer's own premises, which matters in defence, government and healthcare

Limitations

The Growth plan starts at 20 users and caps at 50 projects and 250 tasks, so small teams and large portfolios both fall outside it
Enterprise pricing is quoted rather than published
Integrations centre on heavyweight planning systems such as Microsoft Project, Primavera and SAP, and connector work is handled as part of implementation rather than through published API documentation

Kantata

Strengths

Deep resource management and forecasting
Built-in project financials, billing and business intelligence
Salesforce-native enterprise edition available

Limitations

No public pricing, quote only
No free trial, demo only
Enterprise focus, heavier than a lightweight scheduler

Plans

Pricing

Epicflow

Growth €22.50 / person / month Billed annually, €25 per person per month billed monthly. From 20 to 50 users, up to 50 projects, maximum 250 tasks.
Enterprise Not stated Quoted. From 50 users upwards, unlimited projects, 2000+ tasks, with cloud or DataGuard private virtual server.

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Kantata

Quote-based Not stated The vendor prices per quote, billed per user and month, varying by role and modules.

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What users say

Review Scores · opens after launch

Epicflow

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Kantata

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Where this comes from

Epicflow https://www.epicflow.com · no check date recorded yet

Kantata https://www.kantata.com · no check date recorded yet

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.