Best for
Best for agencies that want scheduling, budgets and timesheets in one resource tool.
- Small and mid-sized
- Enterprise
Time Tracking Comparison
Hub Planner vs. Kimai
At a glance
At a glance
Best for
Best for teams that want to self-host their time tracking and keep the hours on their own server.
- Freelancers
- Small and mid-sized
- Enterprise
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Hub Planner | Kimai |
|---|---|---|
| Starting price | From $7 / resource / month Billed annually, per scheduled resource. | Free (self-hosted); Kimai Cloud from €2.99 / user / month Cloud Standard €2.99 per user / month billed annually, €3.99 billed monthly. Professional €3.99 annually, €4.99 monthly. Self-hosting is free under the AGPL 3.0 license. |
| Free trial | 14-day trial, no credit card | 30 days on Kimai Cloud |
| API | Not stated | Yes, JSON API |
| Languages | Not stated | More than 30 |
| Hosting | Not stated | Kimai Cloud in the EU, or self-hosted via Docker |
| Made in | Not stated | Austria |
| Time tracking | Yes, timesheets | Yes, time booked against customers, projects and activities with billable rates and role-based permissions |
| Invoicing | No native invoicing | Yes, invoices generated from tracked time with configurable PDF and DOCX templates |
| Reporting and controlling | Yes, utilization heatmaps and budgets | Yes, reporting and analysis with exports in several formats and audit logs |
| Integrations and API | Yes, integrations | Yes, a JSON API, plus LDAP, SAML and two-factor authentication |
| Deployment | Cloud (SaaS), Browser-based | more entries Cloud (SaaS), Browser-based, On-premise |
| Support | Email helpdesk | Email helpdesk |
| Onboarding | more entries Documentation and knowledge base, Guided onboarding | Documentation and knowledge base |
| Company size | Small and mid-sized, Enterprise | more entries Freelancers, Small and mid-sized, Enterprise |
| Integrations | Jira, Slack, Google Calendar, Zapier | Not stated |
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Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price Hub Planner From $7 / resource / month Kimai Free (self-hosted); Kimai Cloud from €2.99 / user / month
- Free trial Hub Planner 14-day trial, no credit card Kimai 30 days on Kimai Cloud
- Deployment Hub Planner Cloud (SaaS), Browser-based Kimai Cloud (SaaS), Browser-based, On-premise
- Company size Hub Planner Small and mid-sized, Enterprise Kimai Freelancers, Small and mid-sized, Enterprise
- Time tracking Hub Planner Yes, timesheets Kimai Yes, time booked against customers, projects and activities with billable rates and role-based permissions
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Hub Planner
Strengths
- Agency-focused scheduling with budgets and timesheets
- Utilization heatmaps
- Flexible
Limitations
- Less known than Float or Runn
- Forecasting lighter than Runn
Kimai
Strengths
- Free and open source under AGPL 3.0, self-hosting keeps the data on your own server
- Native invoicing with configurable PDF and DOCX templates
- JSON API alongside LDAP, SAML and two-factor authentication
Limitations
- Self-hosting means running the setup, updates and backups yourself
- The cloud plans list email support only
Plans
Pricing
Hub Planner
- Plug & Play $7 Per resource and month, billed annually. Resource scheduler, unlimited projects, reports and dashboard, support Monday to Friday.
- Premium $18 Per resource and month, billed annually. Adds timesheets and approvals, skills matching, 24/7 support and add-on extensions.
- Business Leader $54 Per resource and month, billed annually. Adds MFA, capacity finder, smart schedules, a dedicated support representative and a service level agreement.
Kimai
- Self-hosted €0 Free and open source under AGPL 3.0. Docker or manual installation on your own server.
- Cloud Standard €2.99 Per user / month billed annually, €3.99 billed monthly. Project tracking, billable hours, invoicing, exports, audit logs, translations and email support.
- Cloud Professional €3.99 Per user / month billed annually, €4.99 billed monthly. Adds working hour accounts, vacation and sick leave, expenses, custom fields, task management, customer portal, kiosk mode, daily backups, SAML single sign-on and a custom domain with SSL.
What users say
Review Scores · opens after launch
Hub Planner
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Kimai
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Where this comes from
Where this comes from
Hub Planner https://hubplanner.com · no check date recorded yet
Kimai https://www.kimai.org · checked against the official source on 2026-09-06
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.