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Agency Software Comparison

helloHQ vs. Teamleader

At a glance

At a glance

helloHQ

Best for

Best for small and mid-sized agencies that want the whole process from lead to invoice in one German-hosted system.

  • Small and mid-sized

Teamleader

Best for

Best for small agencies and service firms that want quotations, logged time and invoicing on one record instead of across three tools.

  • Small and mid-sized

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion helloHQ Teamleader
Starting price lower value From €35 / user / month Team plan, no base fee, minimum 3 users; €29.75 per user in the first contract year. The Pro and Enterprise plans add a monthly base fee of €180 and €600. From €37.50 / month The published figure is the entry point of the SMART plan; the actual price is calculated from the number of users, the plan and the billing frequency. All prices exclude VAT. Annual billing saves 17 percent against quarterly, every user from the sixth onwards is half price, and the first invoice carries a 25 percent discount. Boosters are charged per account on top.
Free trial 14 days 14-day free trial, no credit card required
API Not stated Yes, REST API version 2 with OAuth 2.0 and refresh tokens, plus webhooks
Languages German, English Not stated
Hosting Cloud, hosted in Germany, GDPR-compliant Cloud (SaaS)
Made in Germany Not stated
Time tracking Yes Yes, in every plan. Time is logged against a customer and converts directly into a billable line on an invoice
Project costing Yes, quotes and estimates Project management is a booster at 35 euros per month per account: an approved quotation becomes a task list, tracked against its deadline and budget. Margin calculation is in GROW and above
Invoicing Yes Yes, in every plan. Approved quotations convert into invoices with automatic overdue tracking; payment reminders, subscriptions and Peppol invoice receiving are in GROW and above, and an accounting connector booster costs 5 euros per month
Resource planning Yes, resource, capacity and vacation planning Planning is a booster at 35 euros per month per account, showing team workload and who has capacity to help
Reporting and controlling Yes, controlling and dashboards, including a PowerBI connection Yes, the Insights module with ready-made reports and graphs in every plan. Advanced Insights is a 25 euro per month booster, and financial forecasts are in FLOW
Integrations and API Yes, REST API Yes, REST API version 2 with OAuth 2.0 authentication and refresh tokens, and webhooks for real-time push notifications
Deployment Cloud (SaaS), Browser-based Cloud (SaaS), Browser-based
Support Email helpdesk, Phone, Chat Not stated
Onboarding more entries Live online demos and webinars, Personal consulting, On-site training Documentation and knowledge base
Company size Small and mid-sized Small and mid-sized
Integrations PowerBI, Microsoft Exchange, awork, Jira, Personio, agicap, Zapier, Memtime, REST API Not stated

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

  • Starting price helloHQ From €35 / user / month Teamleader From €37.50 / month
  • Free trial helloHQ 14 days Teamleader 14-day free trial, no credit card required
  • Hosting helloHQ Cloud, hosted in Germany, GDPR-compliant Teamleader Cloud (SaaS)
  • Time tracking helloHQ Yes Teamleader Yes, in every plan. Time is logged against a customer and converts directly into a billable line on an invoice
  • Project costing helloHQ Yes, quotes and estimates Teamleader Project management is a booster at 35 euros per month per account: an approved quotation becomes a task list, tracked against its deadline and budget. Margin calculation is in GROW and above

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

helloHQ

Strengths

  • Centralises the whole agency process in one system
  • Replaces many separate tools
  • Responsive support
  • German hosting

Limitations

  • Occasional slow load times reported
  • No built-in ticketing
  • Some customisation limits

Teamleader

Strengths

  • Quotation, project, logged time and invoice stay on one record, so billable hours are not re-entered
  • Quotations carry your branding and are signed online, with approval status tracked
  • Automatic overdue tracking, and payment reminders and subscriptions from the GROW plan
  • REST API version 2 with OAuth 2.0 and webhooks
  • Every user from the sixth onwards is half price, and annual billing saves 17 percent

Limitations

  • Project management and planning are paid boosters, not part of any plan
  • Boosters are charged per account, so they weigh most on the smallest teams
  • Peppol invoice receiving, payment reminders, subscriptions and margin calculation need GROW or above
  • Multiple sales pipelines, financial forecasts and multiple business entities need the top FLOW plan
  • The published price is an entry point; the real figure comes out of an interactive calculator

Plans

Pricing

helloHQ

  • Team €35 Per user and month, no base fee. Minimum 3 users. First contract year discounted.
  • Pro €30 Per user and month, plus a €180 monthly base fee. Minimum 5 users. First contract year discounted.
  • Enterprise €24 Per user and month, plus a €600 monthly base fee. Minimum 20 users. First contract year discounted.
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Teamleader

  • Free trial €0 14 days, no credit card required.
  • SMART €37.50 The published entry point, excluding VAT. CRM, time tracking, invoicing, quotations, reports and Insights.
  • GROW Not stated Everything in SMART plus Peppol invoice receiving, payment reminders, subscriptions, margin calculation and extended quotation options.
  • FLOW Not stated Everything in GROW plus leave management, multiple sales pipelines, financial forecasts, multiple business entities and live chat support.
  • Boosters €5 Per account, added to any plan. Accounting connector 5 euros, lead capture 20 euros, work orders 20 euros, advanced insights 25 euros, project management 35 euros, planning 35 euros and shared inbox 50 euros, all per month.
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What users say

Review Scores · opens after launch

helloHQ

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Teamleader

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Where this comes from

Where this comes from

helloHQ https://www.hellohq.io · checked against the official source on 2026-08-14

Teamleader https://www.teamleader.eu · checked against the official source on 2026-09-07

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.