Best for
Best for small and mid-sized agencies that want the whole process from lead to invoice in one German-hosted system.
- Small and mid-sized
Project Management Comparison
helloHQ vs. Microsoft Project
At a glance
At a glance
Best for
Best for organizations that need detailed scheduling and resource management within the Microsoft ecosystem.
- Small and mid-sized
- Enterprise
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | helloHQ | Microsoft Project |
|---|---|---|
| Starting price | From €35 / user / month Team plan, no base fee, minimum 3 users; €29.75 per user in the first contract year. The Pro and Enterprise plans add a monthly base fee of €180 and €600. | From $10 / user / month Planner Plan 1, paid yearly. Planner and Project Plan 3 is $30 per user and month and adds the desktop client. Desktop licenses are one-time: Project Standard $679.99, Project Professional $1,129.99. Project Server runs on-premises through a partner. |
| Free trial | 14 days | Not stated |
| Languages | German, English | Not stated |
| Hosting | Cloud, hosted in Germany, GDPR-compliant | Not stated |
| Made in | Germany | United States (Microsoft) |
| Task planning | Yes, project and multi-project management with kanban, checklists and roadmaps | Yes, Gantt scheduling with task dependencies and baselines, plus grid, board and timeline views in the web app |
| Resource planning | Yes, resource, capacity and vacation planning | Yes, resource assignment and management across projects, fuller in Project Professional and the higher plans |
| Time tracking | Yes | Timesheet capture in Project Online and the higher Project plans |
| Reporting and controlling | Yes, controlling and dashboards, including a PowerBI connection | Yes, built-in reports and dashboards, with Power BI for portfolio reporting |
| Integrations and API | Yes, REST API | Yes, through Power Platform connectors and Microsoft Graph |
| Deployment | Cloud (SaaS), Browser-based | more entries Cloud (SaaS), Browser-based, On-premise |
| Support | Email helpdesk, Phone, Chat | Email helpdesk, Phone, Community forum |
| Onboarding | more entries Live online demos and webinars, Personal consulting, On-site training | Documentation and knowledge base, Video tutorials |
| Company size | Small and mid-sized | more entries Small and mid-sized, Enterprise |
| Integrations | more entries PowerBI, Microsoft Exchange, awork, Jira, Personio, agicap, Zapier, Memtime, REST API | Microsoft Teams, Power BI, Power Automate, SharePoint |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price helloHQ From €35 / user / month Microsoft Project From $10 / user / month
- Deployment helloHQ Cloud (SaaS), Browser-based Microsoft Project Cloud (SaaS), Browser-based, On-premise
- Company size helloHQ Small and mid-sized Microsoft Project Small and mid-sized, Enterprise
- Support helloHQ Email helpdesk, Phone, Chat Microsoft Project Email helpdesk, Phone, Community forum
- Made in helloHQ Germany Microsoft Project United States (Microsoft)
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
helloHQ
Strengths
- Centralises the whole agency process in one system
- Replaces many separate tools
- Responsive support
- German hosting
Limitations
- Occasional slow load times reported
- No built-in ticketing
- Some customisation limits
Microsoft Project
Strengths
- Powerful scheduling with Gantt, dependencies and baselines
- Deep resource and portfolio management for larger projects
- Integrates with the Microsoft 365 and Power BI ecosystem
Limitations
- Steeper learning curve than lightweight task tools
- Editions and pricing (cloud plans versus one-time desktop) can be confusing
- Full capabilities need higher plans or the Professional desktop client
Plans
Pricing
helloHQ
- Team €35 Per user and month, no base fee. Minimum 3 users. First contract year discounted.
- Pro €30 Per user and month, plus a €180 monthly base fee. Minimum 5 users. First contract year discounted.
- Enterprise €24 Per user and month, plus a €600 monthly base fee. Minimum 20 users. First contract year discounted.
Microsoft Project
- Planner Plan 1 $10 Per user and month, paid yearly.
- Planner and Project Plan 3 $30 Per user and month, paid yearly. Adds the Project desktop client, roadmaps and portfolio features.
- Project Standard 2024 $679.99 One-time purchase for one PC.
- Project Professional 2024 $1,129.99 One-time purchase for one PC. Adds resource management and Project Server connectivity.
- Project Server Subscription Edition Not stated On-premises, priced through a Microsoft partner.
What users say
Review Scores · opens after launch
helloHQ
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Microsoft Project
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.
Where this comes from
Where this comes from
helloHQ https://www.hellohq.io · checked against the official source on 2026-08-14
Microsoft Project https://www.microsoft.com/en-us/microsoft-365/project/project-management-software · checked against the official source on 2026-08-22
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.