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Resource Planning Comparison

helloHQ vs. Kantata

At a glance

At a glance

helloHQ

Best for

Best for small and mid-sized agencies that want the whole process from lead to invoice in one German-hosted system.

  • Small and mid-sized

Kantata

Best for

Best for professional services firms that need resource management tied to project financials and forecasting.

  • Small and mid-sized
  • Enterprise

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion helloHQ Kantata
Starting price From €35 / user / month Team plan, no base fee, minimum 3 users; €29.75 per user in the first contract year. The Pro and Enterprise plans add a monthly base fee of €180 and €600. Quote-based The vendor prices per quote; no public pricing.
Free trial 14 days Demo
Languages German, English Not stated
Hosting Cloud, hosted in Germany, GDPR-compliant Not stated
Made in Germany Not stated
Resource planning Yes, resource, capacity and vacation planning Yes, demand forecasting, capacity optimization and skills-based staffing
Task planning Yes, project and multi-project management with kanban, checklists and roadmaps Yes, project management that surfaces scope creep and delivery risk
Time tracking Yes Yes
Reporting and controlling Yes, controlling and dashboards, including a PowerBI connection Yes, business intelligence with predictive forecasts, no separate BI tool needed
AI features No stated Yes
MCP-ready No stated Yes
Deployment Cloud (SaaS), Browser-based Cloud (SaaS), Browser-based
Support more entries Email helpdesk, Phone, Chat Email helpdesk, Community forum
Onboarding Live online demos and webinars, Personal consulting, On-site training more entries Documentation and knowledge base, Guided onboarding, Live online demos and webinars, Personal consulting
Company size Small and mid-sized more entries Small and mid-sized, Enterprise
Integrations PowerBI, Microsoft Exchange, awork, Jira, Personio, agicap, Zapier, Memtime, REST API more entries Salesforce, NetSuite, QuickBooks, Xero, Sage, Avalara, Expensify, Concur, HubSpot, Jira, BambooHR, Slack, Microsoft 365, Microsoft Teams, MuleSoft, Workato

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

  • Starting price helloHQ From €35 / user / month Kantata Quote-based
  • Free trial helloHQ 14 days Kantata Demo
  • Company size helloHQ Small and mid-sized Kantata Small and mid-sized, Enterprise
  • Support helloHQ Email helpdesk, Phone, Chat Kantata Email helpdesk, Community forum
  • AI features helloHQ No Kantata Yes

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

helloHQ

Strengths

  • Centralises the whole agency process in one system
  • Replaces many separate tools
  • Responsive support
  • German hosting

Limitations

  • Occasional slow load times reported
  • No built-in ticketing
  • Some customisation limits

Kantata

Strengths

  • Deep resource management and forecasting
  • Built-in project financials, billing and business intelligence
  • Salesforce-native enterprise edition available

Limitations

  • No public pricing, quote only
  • No free trial, demo only
  • Enterprise focus, heavier than a lightweight scheduler

Plans

Pricing

helloHQ

  • Team €35 Per user and month, no base fee. Minimum 3 users. First contract year discounted.
  • Pro €30 Per user and month, plus a €180 monthly base fee. Minimum 5 users. First contract year discounted.
  • Enterprise €24 Per user and month, plus a €600 monthly base fee. Minimum 20 users. First contract year discounted.
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Kantata

  • Quote-based Not stated The vendor prices per quote, billed per user and month, varying by role and modules.
Visit site

What users say

Review Scores · opens after launch

helloHQ

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Kantata

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Where this comes from

Where this comes from

helloHQ https://www.hellohq.io · checked against the official source on 2026-08-14

Kantata https://www.kantata.com · no check date recorded yet

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.