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Project Management Comparison

helloHQ vs. ProSonata

At a glance

At a glance

helloHQ

Best for

Best for small and mid-sized agencies that want the whole process from lead to invoice in one German-hosted system.

  • Small and mid-sized

ProSonata

Best for

Best for freelancers and small agencies that want project management, time tracking and invoicing at a fair price, hosted in Germany.

  • Freelancers
  • Small and mid-sized

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion helloHQ ProSonata
Starting price From €35 / user / month Team plan, no base fee, minimum 3 users; €29.75 per user in the first contract year. The Pro and Enterprise plans add a monthly base fee of €180 and €600. lower value From €8 / month (1 user) Packages scale by team size, e.g. €18 for 3 and €30 for 5 users.
Free trial 14 days Free demo, no signup
Languages German, English German
Hosting Cloud, hosted in Germany, GDPR-compliant Cloud, 100% made in Germany, GDPR-compliant
Made in Germany Germany
Task planning Yes, project and multi-project management with kanban, checklists and roadmaps Yes, tasks, kanban boards and Gantt charts
Resource planning Yes, resource, capacity and vacation planning Yes, vacation and absence planning
Time tracking Yes Yes, project timer, optional work-time recording and time accounts
Reporting and controlling Yes, controlling and dashboards, including a PowerBI connection Yes, reporting and profitability
Integrations and API Yes, REST API Yes, API and a Memtime integration
AI features No stated Yes
Deployment Cloud (SaaS), Browser-based Cloud (SaaS), Browser-based
Support more entries Email helpdesk, Phone, Chat Email helpdesk, Phone
Onboarding more entries Live online demos and webinars, Personal consulting, On-site training Documentation and knowledge base
Company size Small and mid-sized more entries Freelancers, Small and mid-sized
Integrations more entries PowerBI, Microsoft Exchange, awork, Jira, Personio, agicap, Zapier, Memtime, REST API DATEV, Memtime, API

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

  • Starting price helloHQ From €35 / user / month ProSonata From €8 / month (1 user)
  • Free trial helloHQ 14 days ProSonata Free demo, no signup
  • Company size helloHQ Small and mid-sized ProSonata Freelancers, Small and mid-sized
  • Hosting helloHQ Cloud, hosted in Germany, GDPR-compliant ProSonata Cloud, 100% made in Germany, GDPR-compliant
  • Languages helloHQ German, English ProSonata German

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

helloHQ

Strengths

  • Centralises the whole agency process in one system
  • Replaces many separate tools
  • Responsive support
  • German hosting

Limitations

  • Occasional slow load times reported
  • No built-in ticketing
  • Some customisation limits

ProSonata

Strengths

  • Very strong price-performance
  • Easy to learn, high functionality in the base package
  • Modular
  • German hosting and personal support

Limitations

  • Lighter than large suites
  • CRM and some planning are optional modules
  • Aimed at small teams rather than enterprise

Plans

Pricing

helloHQ

  • Team €35 Per user and month, no base fee. Minimum 3 users. First contract year discounted.
  • Pro €30 Per user and month, plus a €180 monthly base fee. Minimum 5 users. First contract year discounted.
  • Enterprise €24 Per user and month, plus a €600 monthly base fee. Minimum 20 users. First contract year discounted.
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ProSonata

  • ProSonata 1 €8 Per month, 1 user. Includes the base functions.
  • ProSonata 3 €18 Per month, 3 users. Includes the base functions.
  • ProSonata 5 €30 Per month, 5 users. Includes the base functions. Further packages scale to 60+ users.
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What users say

Review Scores · opens after launch

helloHQ

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

ProSonata

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Where this comes from

Where this comes from

helloHQ https://www.hellohq.io · checked against the official source on 2026-08-14

ProSonata https://www.prosonata.de · checked against the official source on 2026-09-01

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.