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Project Management Comparison

Motion vs. ProSonata

At a glance

At a glance

Motion

Best for

Best for busy teams and solo operators who want their task list scheduled into the calendar automatically instead of triaged by hand.

  • Freelancers
  • Small and mid-sized
  • Enterprise

ProSonata

Best for

Best for freelancers and small agencies that want project management, time tracking and invoicing at a fair price, hosted in Germany.

  • Freelancers
  • Small and mid-sized

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion Motion ProSonata
Starting price From $12.73 / user / month Pro AI billed yearly; $19 per seat and month billed monthly. Business AI is $19.43 billed yearly or $29 monthly, and an enterprise tier is quoted separately. Plans carry 7,500 AI credits per seat per month on Pro AI and 15,000 on Business AI; further credits cost 25 cents per 100 on Pro AI and 19 cents per 100 on Business AI. From €8 / month (1 user) Packages scale by team size, e.g. €18 for 3 and €30 for 5 users.
Free trial Free trial Free demo, no signup
API Yes, a REST API covering tasks, projects, custom fields, recurring tasks, comments, schedules, statuses, users and workspaces Not stated
Languages Not stated German
Hosting Cloud (SaaS) Cloud, 100% made in Germany, GDPR-compliant
Made in Not stated Germany
Task planning Yes, tasks and projects with an AI planner that timeblocks work onto the calendar and reschedules it as the day changes. Tasks carry a do date next to the due date, and the planner flags those at risk of missing a deadline. A project with stages, deadlines and assignees can be generated from a short description Yes, tasks, kanban boards and Gantt charts
Resource planning Team capacity planning on the Business AI plan, with the planner distributing work across the team by availability Yes, vacation and absence planning
Time tracking Included on the Business AI plan; not part of Pro AI Yes, project timer, optional work-time recording and time accounts
Reporting and controlling Advanced dashboards and reports plus timeline and Gantt charts on the Business AI plan, with project ETAs and bottleneck analysis Yes, reporting and profitability
Integrations and API Yes, a REST API for tasks, projects, custom fields, recurring tasks, comments, schedules, statuses, users and workspaces, alongside native integrations with Zoom, Google Meet, Gmail, Outlook, Slack, Teams, Siri, HubSpot and Salesforce Yes, API and a Memtime integration
AI features Yes Yes
Deployment Cloud (SaaS), Browser-based Cloud (SaaS), Browser-based
Support Email helpdesk, Chat Email helpdesk, Phone
Onboarding more entries Documentation and knowledge base, Guided onboarding Documentation and knowledge base
Company size more entries Freelancers, Small and mid-sized, Enterprise Freelancers, Small and mid-sized
Integrations more entries Zoom, Google Meet, Gmail, Outlook, Slack, Microsoft Teams, HubSpot, Salesforce, Siri DATEV, Memtime, API

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Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

  • Starting price Motion From $12.73 / user / month ProSonata From €8 / month (1 user)
  • Free trial Motion Free trial ProSonata Free demo, no signup
  • Company size Motion Freelancers, Small and mid-sized, Enterprise ProSonata Freelancers, Small and mid-sized
  • Hosting Motion Cloud (SaaS) ProSonata Cloud, 100% made in Germany, GDPR-compliant
  • Support Motion Email helpdesk, Chat ProSonata Email helpdesk, Phone

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

Motion

Strengths

  • The AI planner schedules the work rather than leaving a task list to be triaged by hand
  • Tasks, calendar, docs and meeting notes sit in one product instead of four
  • Warns days ahead when a task is at risk of missing its deadline
  • Web, desktop and mobile apps, with a documented REST API

Limitations

  • No free plan, only a trial
  • Capacity planning, time tracking, Gantt views and advanced reporting are Business AI only
  • AI use is metered in credits, so heavy use costs extra beyond the monthly allowance
  • Published per-seat rates are the annual ones, so paying monthly costs more

ProSonata

Strengths

  • Very strong price-performance
  • Easy to learn, high functionality in the base package
  • Modular
  • German hosting and personal support

Limitations

  • Lighter than large suites
  • CRM and some planning are optional modules
  • Aimed at small teams rather than enterprise

Plans

Pricing

Motion

  • Pro AI $12.73 Per seat and month billed yearly, or $19 monthly. AI chat, projects and tasks, calendar and meetings, docs, wiki and notes, the task planner, writer and editor, unlimited storage, mobile and desktop apps, integrations, and 7,500 credits per seat per month.
  • Business AI $19.43 Per seat and month billed yearly, or $29 monthly. Everything in Pro AI plus team capacity planning, advanced dashboards and reports, timeline and Gantt charts, time tracking, permissions and access control, central billing, priority support, and 15,000 credits per seat per month.
  • Enterprise Not stated Quoted separately. Listed with priority business support and white-glove onboarding.
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ProSonata

  • ProSonata 1 €8 Per month, 1 user. Includes the base functions.
  • ProSonata 3 €18 Per month, 3 users. Includes the base functions.
  • ProSonata 5 €30 Per month, 5 users. Includes the base functions. Further packages scale to 60+ users.
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What users say

Review Scores · opens after launch

Motion

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

ProSonata

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Where this comes from

Where this comes from

Motion https://www.usemotion.com · checked against the official source on 2026-09-01

ProSonata https://www.prosonata.de · checked against the official source on 2026-09-01

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.