Bonsai vs. OrdoGrid

At a glance

Best for

Best for freelancers and agencies that want invoicing, payments, proposals and projects in one suite, with accounting handled through a QuickBooks or Xero sync.

Freelancers
Small and mid-sized

OrdoGrid

Best for

Best for VAT-registered freelancers and small businesses in Belgium that have to send and receive structured invoices over Peppol.

Freelancers
Small and mid-sized

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion	Bonsai	OrdoGrid
Starting price	From $15 / user / month Basic is $15 / user / month billed monthly ($9 billed annually). Invoicing and payments begin on the Essentials plan, at $25 / user / month billed monthly ($19 billed annually). US pricing.	Free; Starter from 9 EUR / month (excl. VAT) Per month and excluding VAT. Business is 59 EUR per month and includes one location, with 50 EUR per month for each additional location.
Free trial	Not stated	Free plan with no time limit and no card, plus a 14-day trial on the paid plans
API	Integrations with QuickBooks Online, Xero, Zapier, Calendly and Google, plus a Bonsai MCP server for AI assistants	Yes, with a public API reference; API access on the Business plan
Languages	Not stated	Application interface and website in French, Dutch, English and German
Hosting	Cloud (SaaS)	Cloud (SaaS), hosted in the EU and GDPR compliant
Made in	Not stated	Belgium
Invoicing and quotes	Yes, branded invoices from tracked hours and project expenses, recurring billing for retainers and multi-currency support; invoicing and payments start on the Essentials plan	Yes, quotes, invoices, receipts, credit notes and payment requests, with automatic continuous numbering and legal mentions, a quote converted to an invoice in one click, and email sending with read receipts
Bookkeeping and bank feeds	Income and expense tracking with two-way sync to QuickBooks Online and Xero, rather than a built-in general ledger	Bank statement import with automatic payment matching, on the Business plan
Expenses and receipts	Yes, expense tracking that can be marked billable, with markup on expenses on the Elite plan	No expense receipt capture. The receipts OrdoGrid issues are a sales document for a customer, not a captured expense
Tax and compliance	Multi-tax rate support and the ability to tag tax-deductible items for export	Sends and receives Peppol invoices through a certified access point, in UBL compliant with EN 16931, with delivery tracking, acknowledgements and IMR responses for acceptance, rejection and dispute; Belgian VAT, with VAT number lookup against CBE and VIES
Payroll	No payroll module; the plans cover invoicing and payments, proposals and contracts, CRM, projects, time tracking and expense and income tracking	No payroll. OrdoGrid covers customer management, quotes, invoices, Peppol e-invoicing, projects and time tracking
Reports and exports	Yes, a real-time dashboard of billed, outstanding and projected revenue, with profit and productivity reports on the Premium plan	Dashboard and PDF export on every plan; advanced reports on the Business plan
Integrations and API	Integrations with QuickBooks Online, Xero, Zapier, Calendly and Google, plus a Bonsai MCP server	Yes, an API with a public reference, on the Business plan; Stripe payment links and calendar sync with Google, Outlook and Apple
MCP-ready	stated Yes	No
Deployment	Cloud (SaaS), Browser-based	Cloud (SaaS), Browser-based
Support	Not stated	Email helpdesk, Phone
Onboarding	Documentation and knowledge base, Guided onboarding	Not stated
Company size	Freelancers, Small and mid-sized	Freelancers, Small and mid-sized
Integrations	QuickBooks Online, Xero, Zapier, Calendly, Google Calendar	Peppol, Stripe, Google Calendar, Outlook Calendar, Apple Calendar

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Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

Starting price Bonsai From $15 / user / month OrdoGrid Free; Starter from 9 EUR / month (excl. VAT)
Hosting Bonsai Cloud (SaaS) OrdoGrid Cloud (SaaS), hosted in the EU and GDPR compliant
MCP-ready Bonsai Yes OrdoGrid No
API Bonsai Integrations with QuickBooks Online, Xero, Zapier, Calendly and Google, plus a Bonsai MCP server for AI assistants OrdoGrid Yes, with a public API reference; API access on the Business plan
Invoicing and quotes Bonsai Yes, branded invoices from tracked hours and project expenses, recurring billing for retainers and multi-currency support; invoicing and payments start on the Essentials plan OrdoGrid Yes, quotes, invoices, receipts, credit notes and payment requests, with automatic continuous numbering and legal mentions, a quote converted to an invoice in one click, and email sending with read receipts

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

Bonsai

Strengths

All-in-one invoicing, payments, proposals, contracts, CRM and projects for freelancers and agencies
Two-way sync with QuickBooks Online and Xero keeps accounting records accurate
Recurring billing, multiple currencies and a client portal
MCP server lets AI assistants such as Claude, ChatGPT and Gemini act on your data

Limitations

Invoicing and payments require the Essentials plan, not Basic
Accounting relies on the QuickBooks or Xero integration rather than a built-in ledger
The Xero integration and expense markup are reserved for the Elite plan

OrdoGrid

Strengths

Free plan with unlimited Peppol reception, one Peppol invoice sent per month and no time limit
Sends and receives through a certified Peppol access point in UBL compliant with EN 16931
IMR responses for acceptance, rejection and dispute, with delivery tracking and acknowledgements
VAT number lookup against CBE and VIES
Starter at 9 EUR per month covers unlimited Peppol invoices, quotes, receipts and credit notes

Limitations

Built around Belgian VAT and the Belgian Peppol obligation, so it serves that market specifically
Support is French-speaking, per the vendor
Bank import and reconciliation, online payment collection, projects and API access start at Business, 59 EUR per month
Each additional location on Business costs 50 EUR per month

Plans

Pricing

Bonsai

Basic $15 / user / month Billed monthly ($9 billed annually). Time tracking, task management, unlimited projects, CRM, service library and unlimited clients; no invoicing.
Essentials $25 / user / month Billed monthly ($19 billed annually). Adds invoices and payments, proposals and contracts, forms, scheduling, the client portal and expense and income tracking.
Premium $39 / user / month Billed monthly ($29 billed annually). Adds project insights, workload management, a deals pipeline, custom fields, profit and productivity reports and integrations.
Elite $59 / user / month Billed monthly ($49 billed annually), minimum three users. Adds custom permissions, timesheet locking, expense markup, the Xero integration and custom data import.

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OrdoGrid

Free 0 EUR No time limit and no card. Unlimited Peppol reception and 1 Peppol invoice sent per month, compliant invoices and quotes, customer management, dashboard, PDF export, email support.
Starter 9 EUR / month Excluding VAT, with a 14-day trial. Unlimited Peppol invoices, quotes, receipts and credit notes, email sending with read receipts, terms and conditions attached to documents, 5 GB storage, customer management, email support.
Business 59 EUR / month Excluding VAT, with a 14-day trial. Everything in Starter plus a loyalty programme, 1 location included (50 EUR per additional location), project management with Kanban, bank import and reconciliation, online payment collection through Stripe, advanced reports, unlimited team and storage, own branding on documents, API access and phone support.

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What users say

Review Scores · opens after launch

Bonsai

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

OrdoGrid

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

How we check reviews

Reviews are not published yet. The form on a tool's page works and reaches us, but nothing from it appears on this site, so no score here is based on a review. The rules below are the ones that will apply once reviews go live.

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Where this comes from

Bonsai https://www.hellobonsai.com · checked against the official source on 2026-09-10

OrdoGrid https://ordogrid.com/en · checked against the official source on 2026-10-28

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.