Best for
Best for organisations on Microsoft 365 that want team task planning inside Teams without buying a separate tool.
- Small and mid-sized
- Enterprise
Project Management Comparison
Microsoft Planner vs. monday.com
At a glance
At a glance
Best for
Best for non-technical teams that want a visual, automated way to manage work.
- Small and mid-sized
- Enterprise
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Microsoft Planner | monday.com |
|---|---|---|
| Starting price | From $10 / user / month Planner Plan 1, paid yearly on an annual subscription that auto-renews. Planner and Project Plan 3 is $30. A basic Planner is included in Microsoft 365 subscriptions; the Microsoft 365 Copilot add-on is $30 per user and month, paid yearly. | lower value Free; Basic from $9 / seat / month Billed annually; monthly billing is available without the 18% yearly discount. Standard $12 and Pro $19 per seat and month billed annually, Enterprise on request. The free plan covers up to 2 seats, paid plans start at 3 seats. |
| Free trial | One-month free trial of Plan 1 and Plan 3; credit card required | Free plan for up to 2 seats; 14-day free trial of Pro |
| Output | Task plans, sprints, timelines, portfolios and progress charts | Not stated |
| Hosting | Cloud, as a web app and inside Microsoft Teams; Plan 3 adds the Project desktop app on up to 5 PCs per user | Not stated |
| Made in | Not stated | Israel |
| Task planning | Yes. Grid, Board, Schedule and Charts views with checklists, labels and custom templates in every version; Plan 1 adds sub-tasks, backlogs and sprints, milestones, finish-to-start dependencies and the Timeline (Gantt) view; Plan 3 adds baselines, critical path and dependencies with lead and lag | Yes, boards with table, Kanban, calendar, timeline and Gantt views |
| Resource planning | Yes, from Plan 1: a People view for resource allocation and workload balancing, plus effort and duration per task. Plan 3 adds an Assignments view that defines effort per resource. The version included in Microsoft 365 has neither | Yes, resource management for workload and capacity across projects, on Enterprise |
| Time tracking | No. The plan comparison lists no timesheets or time logging, only effort and duration estimates per task | Yes, native, from the Pro plan |
| Reporting and controlling | Charts view in every version; prebuilt and custom dashboards and reports are view-only in the included version and fully available from Plan 1, along with goals linked to tasks. AI status reports need Microsoft 365 Copilot | Yes, dashboards across boards; portfolio management on Enterprise |
| Integrations and API | Yes. Power Automate in every version (cloud flows only in the included one), APIs to customise the experience from Plan 1, and built-in use from Teams, Outlook and Loop | Yes, a public API with daily call limits per plan (1,000 on Standard, 10,000 on Pro, 25,000 on Enterprise), integrations with a monthly action allowance and an official hosted MCP server |
| AI features | Yes | Yes |
| MCP-ready | No | stated Yes |
| Deployment | Cloud (SaaS), Browser-based | Cloud (SaaS), Browser-based |
| Support | Community forum | more entries Email helpdesk, Chat, 24/7, Community forum |
| Onboarding | Documentation and knowledge base | more entries Documentation and knowledge base, Video tutorials, Live online demos and webinars, Guided onboarding |
| Company size | Small and mid-sized, Enterprise | Small and mid-sized, Enterprise |
| Integrations | Microsoft Teams, Microsoft Outlook, Microsoft Loop, Microsoft 365 Copilot, Power Automate, Microsoft Project | Slack, Microsoft Teams, Google Workspace, Salesforce, Jira, Zapier |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price Microsoft Planner From $10 / user / month monday.com Free; Basic from $9 / seat / month
- Free trial Microsoft Planner One-month free trial of Plan 1 and Plan 3; credit card required monday.com Free plan for up to 2 seats; 14-day free trial of Pro
- Support Microsoft Planner Community forum monday.com Email helpdesk, Chat, 24/7, Community forum
- MCP-ready Microsoft Planner No monday.com Yes
- Task planning Microsoft Planner Yes. Grid, Board, Schedule and Charts views with checklists, labels and custom templates in every version; Plan 1 adds sub-tasks, backlogs and sprints, milestones, finish-to-start dependencies and the Timeline (Gantt) view; Plan 3 adds baselines, critical path and dependencies with lead and lag monday.com Yes, boards with table, Kanban, calendar, timeline and Gantt views
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Microsoft Planner
Strengths
- A basic Planner is included in Microsoft 365 subscriptions
- Plans, files and chats are managed inside Microsoft Teams
- Tasks assigned in meeting notes, Loop and other sources show up in My Day and My Tasks
- Plan 3 adds baselines, critical path and dependencies with lead and lag
Limitations
- Timeline, People and Goals views need a Plan 1 licence
- Paid plans are listed only as annual subscriptions
- No built-in time tracking or timesheets
- The Planner Agent needs a separate Microsoft 365 Copilot licence
monday.com
Strengths
- Very visual and easy for non-technical teams
- Strong automations
- Flexible across use cases
Limitations
- Costs climb with automations and seats
- Free plan limited to 2 seats
- Resource and portfolio management only on Enterprise
Plans
Pricing
Microsoft Planner
- Planner in Microsoft 365 Not stated Included in Microsoft 365 plans. Grid, Board, Schedule and Charts views, custom templates, checklists and labels; dashboards are view-only and Power Automate is limited to cloud flows.
- Planner Plan 1 $10 / user / month Paid yearly. Adds sub-tasks, premium templates, backlogs and sprints, task dependencies, Calendar, Timeline (Gantt) and People views, goals, milestones, custom task fields and view-only portfolios.
- Planner and Project Plan 3 $30 / user / month Paid yearly. Adds task history, the Assignments view, portfolios, baselines and critical path, dependencies with lead and lag, and the Project desktop app.
- Microsoft 365 Copilot (add-on) $30 / user / month Paid yearly, requires a qualifying plan. Planner Agent for simple tasks, AI-assisted plan creation and AI-generated status reports.
monday.com
- Free $0 Up to 2 seats, 3 boards and 3 docs.
- Basic $9 / seat / month Billed annually, minimum 3 seats. Includes 1,000 AI credits per month.
- Standard $12 / seat / month Billed annually, minimum 3 seats. Adds timeline, Gantt and calendar views, 250 automation and 250 integration actions per month.
- Pro $19 / seat / month Billed annually, minimum 3 seats. Adds time tracking and 25,000 automation and integration actions per month. 14-day free trial.
- Enterprise Custom On request. Adds portfolio and resource management and 24/7 enterprise support with tailored onboarding.
What users say
Review Scores · opens after launch
Microsoft Planner
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
monday.com
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
How we check reviews
Reviews are not published yet. The form on a tool's page works and reaches us, but nothing from it appears on this site, so no score here is based on a review. The rules below are the ones that will apply once reviews go live.
Every review is read by a person before it appears. We require a working email address and use it to come back to the author, so a review has a reachable sender rather than being anonymous. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.
What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on what they tell us, plus the plausibility of what they write. We say so rather than implying a check that does not exist.
A vendor cannot have a review removed, cannot buy one, and cannot have one changed. Paid placement and a paid listing have no effect on which reviews appear or on any score.
Where this comes from
Where this comes from
Microsoft Planner https://www.microsoft.com/en-us/microsoft-365/planner/microsoft-planner · checked against the official source on 2026-09-30
monday.com https://monday.com · checked against the official source on 2026-09-27
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.