Avaza

Overview

Avaza is a work management platform for service businesses that combines project management, time tracking, expense management, quoting and invoicing in a single account. Projects can be viewed as lists, Kanban boards or Gantt charts, time is logged with one-click timers from tasks and can run through an approval workflow, and receipts are captured on mobile. Quotes convert into invoices that can bill timesheets and expenses on, including recurring and retainer billing, with card and bank payments through Stripe. Resource scheduling is drag-and-drop with team availability and leave forecasting, and the reporting module covers staff utilisation, project profitability and uninvoiced amounts. Avaza is sold as a hosted service with a permanent free plan and three paid plans that are bundled by number of timesheet and admin users, active projects, monthly invoices and storage rather than priced strictly per seat.

Best for small agencies and service firms that want projects, timesheets, expenses and invoicing in one affordable tool rather than three subscriptions.

Avaza suits small agencies, consultancies and IT service firms that want one system from the project plan through to the paid invoice, and it is unusually affordable at that scope. The bundled plans reward teams with a few people logging time and one or two people handling the money, and get expensive in a different way once everyone needs a seat, since extra users are charged on top. The caps on active projects, monthly invoices and storage matter more than the headline price, so the plan to compare is the one whose limits match the workload rather than the one whose per-user maths looks best.

Key Facts

Features

Time tracking

Yes, one-click timers from tasks, timesheets and optional approval workflows

Project costing

Yes, project budgets, expense capture with approvals, and project profitability reporting

Invoicing

Yes, quotes converted into invoices, timesheet and expense on-billing, recurring and retainer invoices, card and bank payments via Stripe

Resource planning

Yes, drag-and-drop resource scheduling with team availability and leave forecasting

Reporting and controlling

Yes, more than 50 real-time reports covering utilisation, project profitability, time and expense analysis and uninvoiced amounts

Integrations and API

Yes, REST API, plus integrations with Xero, QuickBooks, Stripe, Salesforce, Slack and Zapier

Integrations

• Xero
• QuickBooks
• Stripe
• Salesforce
• Insightly
• SharpSpring
• Google Workspace
• Google Calendar
• Google Drive
• Dropbox
• Evernote
• Trello
• Basecamp
• Zendesk
• GitHub
• Jira
• Slack
• Mailchimp
• Zapier

Deployment and Support

Deployment

• Cloud (SaaS)
• Browser-based

Support

• Email helpdesk
• Chat

Onboarding

• Documentation and knowledge base
• Video tutorials

Company size

• Freelancers
• Small and mid-sized

Suitability

The table combines the industries the vendor addresses with the company sizes the tool is aimed at. An empty cell means the combination is not stated, not that it is ruled out.

Pros and Cons

Pricing

• Free

  $0

  One timesheet and expense user, one admin and finance user, 5 active projects, 10 customers, 5 invoices or bills per month, 100 MB storage.

• Startup

  $11.95

  Per month. Two timesheet and expense users, one admin and finance user, 20 active projects, unlimited customers, 50 invoices or bills per month, 10 GB storage.

• Basic

  $23.95

  Per month. Five timesheet and expense users, two admin and finance users, 50 active projects, 100 invoices or bills per month, 20 GB storage.

• Business

  $47.95

  Per month. Ten timesheet and expense users, five admin and finance users, unlimited active projects and invoices, 30 GB storage.

Best For

• Agencies
• Consulting
• Media & Creative
• Technology

Alternatives and Comparisons

FAQ

How much does Avaza cost?

Avaza has a permanent free plan, then Startup at $11.95 per month, Basic at $23.95 per month and Business at $47.95 per month. Each plan includes a set number of timesheet and admin users; extra timesheet or admin users are $7 each per month. Prices are in US dollars.

Does Avaza have a free plan?

Yes. New accounts start on the free plan and no credit card is required. It covers one timesheet user, one admin user, five active projects and five invoices per month.

Does Avaza include invoicing?

Yes. Avaza creates quotes and converts them into invoices, can bill tracked time and expenses on, supports recurring and retainer invoices, and accepts card and bank payments through Stripe.

Does Avaza have an API?

Yes. Avaza publishes developer documentation for its REST API, and also connects to Xero, QuickBooks, Salesforce, Slack and Zapier.

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