Productive

Overview

Productive is a cloud platform for agencies, consultancies and IT and professional-services firms that sell their people's time, and it covers the commercial side of that work as much as the delivery side. Sales run through a built-in CRM with deals and an AI notetaker, delivery through projects, tasks, Gantt charts and shared docs, and the staffing question through resource planning, time tracking and time-off management. What separates it from a project tool is the financial half: budgets carrying cost and billing rates, expense management, invoicing, revenue recognition, forecasting and a scenario builder for testing headcount and pipeline against revenue, all read back through more than 50 dashboard and report templates built on the same records. On the top plan an MCP server lets an AI assistant query and act on the workspace, scoped to what the connected user may already see. It is browser-based, sold per user and month from a ten-user floor, in two published tiers plus a third quoted individually.

Best for agencies and professional-services firms that want budgeting, resource planning, time tracking and invoicing in one platform.

Productive suits a services firm whose real question is margin rather than task tracking: the number a director cares about, profit per project, falls out of the same records the team fills in daily, with no spreadsheet in between. That depth is aimed at firms with a finance function to feed, and it asks for the discipline to keep rates and budgets current; a small studio that only wants tasks and timers will find it heavy and priced for someone else. Read the plan table rather than the headline, because several of the things people buy it for sit above the entry tier. Its real comparison is not another project tool but an ERP with a services module, and against that it is the lighter and faster option to adopt.

Key Facts

Features

Time tracking

Yes, manual, timer and automatic time tracking with billable-time approvals

Project costing

Yes, budgets, expense management, rate cards and revenue recognition

Invoicing

Yes, create and send invoices with tax settings and credit notes

Resource planning

Yes, bookings, availability and utilisation planning

Reporting and controlling

Yes, 50+ report templates and dashboards, with revenue forecasting on Ultimate

Integrations and API

Yes, API access from the Essential plan; webhooks on Ultimate

Integrations

• Jira
• HubSpot
• Slack
• Gmail
• Microsoft Outlook
• Google Calendar
• Xero
• QuickBooks
• Sage
• Fortnox
• Visma e-conomic
• Exact
• Twinfield
• NetSuite
• BambooHR
• Personio
• HiBob
• Rippling
• Factorial
• CharlieHR
• Breathe
• Humaans.io
• Justworks
• BugHerd
• Memtime
• Zapier

Deployment and Support

Deployment

• Cloud (SaaS)
• Browser-based

Support

• Chat

Onboarding

• Documentation and knowledge base
• Video tutorials
• Live online demos and webinars

Company size

• Small and mid-sized
• Enterprise

Suitability

The table combines the industries the vendor addresses with the company sizes the tool is aimed at. An empty cell means the combination is not stated, not that it is ruled out.

Pros and Cons

Pricing

• Essential

  $9

  Per user and month, billed annually. Minimum 10 users. Budgeting, resource planning, project and task management, time tracking, expense management, reporting, API access and AI Assistant.

• Professional

  $24

  Per user and month, billed annually. Minimum 10 users. Adds HRIS and invoicing integrations, recurring budgets, rate cards, billable-time approvals and advanced reports.

• Ultimate

  Custom

  Adds revenue forecasting, scenario builder, multiple subsidiaries, advanced time tracking, enforced SSO or 2FA and webhooks.

Best For

• Agencies
• Consulting
• Technology

Alternatives and Comparisons

FAQ

How much does Productive cost?

The Essential plan is $9 per user and month billed annually, Professional is $24, and Ultimate is custom-priced. Pricing starts at a 10-user minimum. Prices are in US dollars.

Is there a free trial of Productive?

Yes, a 14-day free trial with no credit card required.

Does Productive include invoicing?

Yes. It can create and send invoices, with tax settings and credit notes, and adds HRIS and invoicing integrations from the Professional plan.

Does Productive have an API?

Yes. API access is included from the Essential plan, with webhooks on the Ultimate plan.

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