Maxio vs. Stampli

At a glance

Best for

Best for B2B SaaS and AI companies whose billing has outgrown flat monthly plans and whose revenue has to be recognised across periods.

Small and mid-sized
Enterprise

Stampli

Best for

Best for finance teams that want supplier invoices automated on top of their existing ERP, with the approval trail kept on the invoice.

Small and mid-sized
Enterprise

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion	Maxio	Stampli
Starting price	From $599 / month The Grow plan covers up to $100,000 in monthly billings; above that, the Scale plan is quoted by sales. Agreements are paid annually by default, with monthly and quarterly payment offered as a premium option and discounts for multi-year terms. User seats are unlimited on both plans, and modules such as expense amortization, multi-entity support and EU hosting are priced as add-ons.	Price on request Stampli does not publish amounts or tiers. The pricing page lists what is included, such as unlimited entities and locations, unlimited vendors, purchase order matching and a dedicated customer success manager, and directs prospects to request a quote.
Users	Not stated	More than 1,900 customers covering 15,000 entities
API	Yes, documented APIs with SDKs, webhooks and a sandbox environment	Yes, pre-built cloud-to-cloud API integrations, plus a Bridge connector for on-premises ERP systems
Hosting	Cloud (SaaS), with EU hosting available as an add-on	Cloud (SaaS)
Invoicing and quotes	Yes, automated invoicing for recurring, usage-based and event-triggered billing, with metering and rating built in and a no-code CPQ module for configuring offers and prices	Incoming supplier invoices only: AI capture, coding, purchase order matching and approval routing, with every question and decision attached to the invoice. Customer invoicing and accounts receivable are not part of the platform
Bookkeeping and bank feeds	No general ledger or bank feeds of its own; invoices and subscription payments sync into Oracle NetSuite, Sage and QuickBooks	No general ledger of its own; invoices, coding and payments sync with more than 70 ERP systems including Oracle NetSuite and Fusion, Sage Intacct, Microsoft Dynamics 365, SAP S/4HANA and ECC, QuickBooks and Acumatica
Expenses and receipts	No expense claims or receipt capture; expense amortization is available as a paid add-on module	Yes, expense management with corporate cards and employee reimbursements, set up to control spend before the transaction happens
Tax and compliance	Sales tax is handled through the Avalara integration; revenue recognition follows GAAP and IFRS with recognition rules applied across the contract base	Vendor onboarding collects the required tax, insurance, contract and licensing documents, monitors expiry dates, sends reminders and gates invoices or payments when a vendor no longer meets the requirements. Every invoice carries a complete audit trail of requests, approvals, field changes, messages and payments for a financial audit, and the platform is AICPA SOC certified and GDPR validated. There is no tax determination or filing engine of its own; the coding syncs to the ERP
Payroll	No payroll	No payroll; the platform covers accounts payable, procurement, vendor management, payments and expenses
Reports and exports	Yes, more than 30 one-click reports including ARR summaries, A/R aging, contract details, roll forwards and DSO, with custom dashboards and audit trails by customer, contract, transaction or line item	Yes, Stampli Deep Finance analyses the payables and spend data collected in the platform
Integrations and API	Yes, documented APIs with SDKs, webhooks and a sandbox, plus 85 or more native integrations and around 6,000 more through Zapier	Yes, pre-built API integrations for cloud ERPs and a Bridge connector for on-premises systems, supporting the ERP's native functionality rather than a reduced subset
AI features	No	stated Yes
Deployment	Cloud (SaaS), Browser-based	Cloud (SaaS), Browser-based
Support	Not stated	Email helpdesk, Chat
Onboarding	Documentation and knowledge base	Guided onboarding
Company size	Small and mid-sized, Enterprise	Small and mid-sized, Enterprise
Integrations	more entries Oracle NetSuite, Sage, QuickBooks, Xero, Salesforce, HubSpot, Avalara, Stripe, Braintree, Authorize.net, Zapier	Oracle NetSuite, Oracle Fusion, Sage Intacct, Microsoft Dynamics 365, SAP S/4HANA, QuickBooks Online, QuickBooks Desktop, Acumatica, Dealertrack

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

Starting price Maxio From $599 / month Stampli Price on request
Hosting Maxio Cloud (SaaS), with EU hosting available as an add-on Stampli Cloud (SaaS)
AI features Maxio No Stampli Yes
API Maxio Yes, documented APIs with SDKs, webhooks and a sandbox environment Stampli Yes, pre-built cloud-to-cloud API integrations, plus a Bridge connector for on-premises ERP systems
Invoicing and quotes Maxio Yes, automated invoicing for recurring, usage-based and event-triggered billing, with metering and rating built in and a no-code CPQ module for configuring offers and prices Stampli Incoming supplier invoices only: AI capture, coding, purchase order matching and approval routing, with every question and decision attached to the invoice. Customer invoicing and accounts receivable are not part of the platform

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

Maxio

Strengths

Billing, revenue recognition and SaaS metrics run off one record
Usage-based billing with metering and rating included, not bolted on
Unlimited user seats on every plan
Documented APIs with SDKs, webhooks and a sandbox

Limitations

No general ledger of its own, so a separate accounting system is still needed
Priced on monthly billing volume rather than seats, so the bill grows with revenue
Entry price of $599 per month is steep for an early-stage product
Multi-entity support, expense amortization and EU hosting cost extra

Stampli

Strengths

Approval discussion, questions and decisions stay attached to the invoice
AI handles the bulk of coding, routing and matching across 2,700 or more ERP fields
More than 70 ERP integrations, including on-premises systems via a Bridge connector
Procurement, vendor management, payments and expenses sit on the same platform

Limitations

No published pricing; every deal is quoted
No general ledger, so it supplements rather than replaces accounting software
Covers payables only, with no customer invoicing or accounts receivable

Plans

Pricing

Maxio

Grow $599 / month For up to $100,000 in monthly billings. Usage-based billing, subscription management, recurring billing, automated invoicing, collections and dunning, 20 or more payment gateways, one-click financial reports and standard A/R management and revenue recognition.
Scale Not stated Quoted by sales, for more than $100,000 in monthly billings. Everything in Grow plus advanced A/R management and revenue recognition and premium financial reporting such as advanced revenue summary, A/R aging, contract details and roll forwards.

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Stampli

Price on Request

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What users say

Review Scores · opens after launch

Maxio

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

Stampli

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

How we check reviews

Reviews are not published yet. The form on a tool's page works, and a review reaches us as soon as its author confirms it, but nothing from it appears on this site, so no score here is based on a review. The rules below are the ones that will apply once reviews go live.

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Read the full version on our methodology page

Where this comes from

Maxio https://www.maxio.com · checked against the official source on 2026-09-19

Stampli https://www.stampli.com · checked against the official source on 2026-09-19

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.