Best for
Best for freelancers and small agencies that want project management, time tracking and invoicing at a fair price, hosted in Germany.
- Freelancers
- Small and mid-sized
Project Management Comparison
ProSonata vs. Todoist
At a glance
At a glance
Best for
Best for individuals and small teams that want a fast, low-friction task manager rather than a heavy project suite.
- Freelancers
- Small and mid-sized
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | ProSonata | Todoist |
|---|---|---|
| Starting price | From €8 / month (1 user) Packages scale by team size, e.g. €18 for 3 and €30 for 5 users. | Free Paid Pro and Business plans are billed per user; the amounts did not render on the official pricing page at time of writing. |
| Free trial | Free demo, no signup | Free tier |
| API | Not stated | Yes, 90+ integrations |
| Languages | German | Not stated |
| Hosting | Cloud, 100% made in Germany, GDPR-compliant | Cloud (SaaS) |
| Made in | Germany | Not stated |
| Task planning | Yes, tasks, kanban boards and Gantt charts | Yes, tasks and projects in list, board and calendar layouts with labels, filters and reminders |
| Resource planning | Yes, vacation and absence planning | No workload or capacity view. Work is spread by assigning tasks in shared team projects, and who is carrying what is read back through filters such as assigned to: others, assigned by: me or workspace: name rather than from a capacity chart |
| Time tracking | Yes, project timer, optional work-time recording and time accounts | No built-in timer. The Pro plan adds a duration on a task, which is a planned length rather than recorded time, and actual tracking comes from integrations: Toggl Track, Clockify, TimeCamp, Everhour, TMetric, Timeneye, TrackingTime, Time Doctor and WebWork Tracker |
| Reporting and controlling | Yes, reporting and profitability | Yes, productivity reporting with activity history on paid plans |
| Integrations and API | Yes, API and a Memtime integration | Yes, 90+ integrations |
| AI features | Yes | Yes |
| Deployment | Cloud (SaaS), Browser-based | Cloud (SaaS), Browser-based |
| Support | Email helpdesk, Phone | Not stated |
| Onboarding | Documentation and knowledge base | Documentation and knowledge base |
| Company size | Freelancers, Small and mid-sized | Freelancers, Small and mid-sized |
| Integrations | DATEV, Memtime, API | more entries Google Calendar, Outlook Calendar, Gmail, Outlook Mail, Slack, Microsoft Teams, Twist, Zapier, IFTTT, Make, Jira, Trello, Toggl Track, Clockify, TimeCamp, Everhour |
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Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price ProSonata From €8 / month (1 user) Todoist Free
- Free trial ProSonata Free demo, no signup Todoist Free tier
- Hosting ProSonata Cloud, 100% made in Germany, GDPR-compliant Todoist Cloud (SaaS)
- Task planning ProSonata Yes, tasks, kanban boards and Gantt charts Todoist Yes, tasks and projects in list, board and calendar layouts with labels, filters and reminders
- Resource planning ProSonata Yes, vacation and absence planning Todoist No workload or capacity view. Work is spread by assigning tasks in shared team projects, and who is carrying what is read back through filters such as assigned to: others, assigned by: me or workspace: name rather than from a capacity chart
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
ProSonata
Strengths
- Very strong price-performance
- Every package includes the base functions
- Modular
- German hosting and personal support
Limitations
- Lighter than large suites
- CRM and some planning are optional modules
- Aimed at small teams rather than enterprise
Todoist
Strengths
- Fast task capture with quick add, recurring due dates and reminders
- List, board and calendar layouts with labels and filters
- Free tier with up to 5 personal projects, plus AI assists across the plans
Limitations
- Lighter on resource planning and time tracking than dedicated project tools
- Team features such as the shared workspace, roles and permissions require the Business plan
Plans
Pricing
ProSonata
- ProSonata 1 €8 Per month, 1 user. Includes the base functions.
- ProSonata 3 €18 Per month, 3 users. Includes the base functions.
- ProSonata 5 €30 Per month, 5 users. Includes the base functions. Further packages scale to 60+ users.
Todoist
- Beginner $0 Free plan with up to 5 personal projects, task reminders and list and board layouts.
- Pro Not stated Up to 300 personal projects, calendar layout, task duration, custom reminders, 150 filter views and full reporting history.
- Business Not stated Shared team workspace with up to 500 team projects, team activity logs, shared templates, project folders, roles and permissions and centralized billing.
What users say
Review Scores · opens after launch
ProSonata
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
Todoist
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
How we check reviews
Reviews are not published yet. The form on a tool's page works and reaches us, but nothing from it appears on this site, so no score here is based on a review. The rules below are the ones that will apply once reviews go live.
Every review is read by a person before it appears. We require a working email address and use it to come back to the author, so a review has a reachable sender rather than being anonymous. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.
What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on what they tell us, plus the plausibility of what they write. We say so rather than implying a check that does not exist.
A vendor cannot have a review removed, cannot buy one, and cannot have one changed. Paid placement and a paid listing have no effect on which reviews appear or on any score.
Where this comes from
Where this comes from
ProSonata https://www.prosonata.de · checked against the official source on 2026-09-01
Todoist https://todoist.com · checked against the official source on 2026-08-22
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.