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Project Management Comparison

ProSonata vs. Todoist

At a glance

At a glance

ProSonata

Best for

Best for freelancers and small agencies that want project management, time tracking and invoicing at a fair price, hosted in Germany.

  • Freelancers
  • Small and mid-sized

Todoist

Best for

Best for individuals and small teams that want a fast, low-friction task manager rather than a heavy project suite.

  • Freelancers
  • Small and mid-sized

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion ProSonata Todoist
Starting price From €8 / month (1 user) Packages scale by team size, e.g. €18 for 3 and €30 for 5 users. Free Paid Pro and Business plans are billed per user; the amounts did not render on the official pricing page at time of writing.
Free trial Free demo, no signup Free tier
API Not stated Yes, 90+ integrations
Languages German Not stated
Hosting Cloud, 100% made in Germany, GDPR-compliant Cloud (SaaS)
Made in Germany Not stated
Task planning Yes, tasks, kanban boards and Gantt charts Yes, tasks and projects in list, board and calendar layouts with labels, filters and reminders
Resource planning Yes, vacation and absence planning No workload or capacity view. Work is spread by assigning tasks in shared team projects, and who is carrying what is read back through filters such as assigned to: others, assigned by: me or workspace: name rather than from a capacity chart
Time tracking Yes, project timer, optional work-time recording and time accounts No built-in timer. The Pro plan adds a duration on a task, which is a planned length rather than recorded time, and actual tracking comes from integrations: Toggl Track, Clockify, TimeCamp, Everhour, TMetric, Timeneye, TrackingTime, Time Doctor and WebWork Tracker
Reporting and controlling Yes, reporting and profitability Yes, productivity reporting with activity history on paid plans
Integrations and API Yes, API and a Memtime integration Yes, 90+ integrations
AI features Yes Yes
Deployment Cloud (SaaS), Browser-based Cloud (SaaS), Browser-based
Support Email helpdesk, Phone Not stated
Onboarding Documentation and knowledge base Documentation and knowledge base
Company size Freelancers, Small and mid-sized Freelancers, Small and mid-sized
Integrations DATEV, Memtime, API more entries Google Calendar, Outlook Calendar, Gmail, Outlook Mail, Slack, Microsoft Teams, Twist, Zapier, IFTTT, Make, Jira, Trello, Toggl Track, Clockify, TimeCamp, Everhour

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Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

  • Starting price ProSonata From €8 / month (1 user) Todoist Free
  • Free trial ProSonata Free demo, no signup Todoist Free tier
  • Hosting ProSonata Cloud, 100% made in Germany, GDPR-compliant Todoist Cloud (SaaS)
  • Task planning ProSonata Yes, tasks, kanban boards and Gantt charts Todoist Yes, tasks and projects in list, board and calendar layouts with labels, filters and reminders
  • Resource planning ProSonata Yes, vacation and absence planning Todoist No workload or capacity view. Work is spread by assigning tasks in shared team projects, and who is carrying what is read back through filters such as assigned to: others, assigned by: me or workspace: name rather than from a capacity chart

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

ProSonata

Strengths

  • Very strong price-performance
  • Easy to learn, high functionality in the base package
  • Modular
  • German hosting and personal support

Limitations

  • Lighter than large suites
  • CRM and some planning are optional modules
  • Aimed at small teams rather than enterprise

Todoist

Strengths

  • Fast task capture with quick add, recurring due dates and reminders
  • List, board and calendar layouts with labels and filters
  • Generous free tier and AI assists across the plans

Limitations

  • Lighter on resource planning and time tracking than dedicated project tools
  • Team features such as the shared workspace, roles and permissions require the Business plan

Plans

Pricing

ProSonata

  • ProSonata 1 €8 Per month, 1 user. Includes the base functions.
  • ProSonata 3 €18 Per month, 3 users. Includes the base functions.
  • ProSonata 5 €30 Per month, 5 users. Includes the base functions. Further packages scale to 60+ users.
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Todoist

  • Beginner $0 Free plan with up to 5 personal projects, task reminders and list and board layouts.
  • Pro Not stated Up to 300 personal projects, calendar layout, task duration, custom reminders, 150 filter views and full reporting history.
  • Business Not stated Shared team workspace with up to 500 team projects, team activity logs, shared templates, project folders, roles and permissions and centralized billing.
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What users say

Review Scores · opens after launch

ProSonata

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Todoist

Ease of use
Not rated yet
User interface
Not rated yet
Onboarding
Not rated yet
Support and service
Not rated yet
Value for money
Not rated yet
Features
Not rated yet

No reviews yet. Be the first to review this tool. Every review is checked for fairness before it appears, and the vendor cannot have one removed.

Where this comes from

Where this comes from

ProSonata https://www.prosonata.de · checked against the official source on 2026-09-01

Todoist https://todoist.com · checked against the official source on 2026-08-22

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.