bexio

Name: bexio
Price: 35 CHF

AI features

AI reads receipts scanned in the bexio Go mobile app and prepares them for posting, with a monthly cap that depends on the package.

Swiss business software for contacts, quotes, QR invoices, bookkeeping, banking and Swissdec-certified payroll, priced by the number of users.

Starting price: From CHF 35 / month
Free trial: 30 days without obligation, on the Ultimate package excluding the document archive and bexio Pay
API: Yes, a REST API authenticated over OpenID Connect, plus a marketplace of more than 120 apps

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Overview

bexio is cloud business software from Rapperswil, Switzerland, used by more than 100,000 Swiss SMEs, startups and self-employed people. It covers the chain from contact to close: quotes and orders, QR invoices, supplier receipts, and single-entry or double-entry bookkeeping on Swiss charts of accounts and VAT rates. Payroll is certified to Swissdec 5.3 and files with the authorities automatically, and a fiduciary can be granted free access to the live data. It is sold in four packages priced by the number of users, and hosted in Swiss data centres.

Our take

bexio is bought for the Swiss specifics rather than for the length of its feature list, and that is the fair way to judge it: the QR invoice, the Swissdec certification, the archive that satisfies GeBüV and the live access for the fiduciary are what a Swiss SME would otherwise assemble from several tools and a spreadsheet. The tiers are cut by how many people need a login, so the sizing question is the size of the team rather than the volume of the bookkeeping, and payroll moves from paid add-on to included as the tiers rise. Receipt scanning is metered on everything but the top package, which is what will push a business with a heavy receipt load upwards. Outside Switzerland very little of this carries over.

Key Facts

Category	Accounting & Invoicing
Starting price	From CHF 35 / month The Basic package on annual billing, for one user. Monthly billing costs CHF 10 more per month on every package. The list rates on annual billing are CHF 35 for Basic, CHF 42 for Advanced, CHF 69 for Optima and CHF 119 for Ultimate. A 30 percent first-year discount on Advanced and above was running at the time of writing.
Free trial	30 days without obligation, on the Ultimate package excluding the document archive and bexio Pay
API	Yes, a REST API authenticated over OpenID Connect, plus a marketplace of more than 120 apps
Team size	1 user on Basic, 2 on Advanced, 5 on Optima and 25 on Ultimate
Users	More than 100,000 companies, per the vendor
Hosting	Cloud (SaaS), stored in Swiss data centres
Made in	Switzerland

Screenshots

Placeholders. They are replaced as soon as the vendor sends material, and both open the same short form.

Features

Invoicing and quotes: Yes, quotes and orders from stored products and services, QR invoices from multilingual templates, and project time carried into the invoice
Bookkeeping and bank feeds: Yes, single-entry or double-entry bookkeeping with pre-configured Swiss charts of accounts and VAT rates, and automatic reconciliation against more than 65 Swiss banks
Expenses and receipts: Yes, supplier invoices and receipts posted against selected ledgers, with AI receipt scanning in the bexio Go app, metered per package
Tax and compliance: Yes, VAT statements in several methods and the year-end close, plus a GeBüV-compliant document archive with tamper-proof timestamps in Swiss data centres (Switzerland)
Payroll: Yes, certified to Swissdec 5.3 with automatic reporting to the authorities; a paid add-on on Advanced and included from Optima upwards
Reports and exports: Yes, balance sheet and income statement with year-on-year comparison, plus a dashboard of financial key figures
Integrations and API: Yes, a REST API over OpenID Connect covering sales, contacts, accounting, purchasing, items, projects, banking, files and payroll, with a marketplace of more than 120 apps

Integrations

Clockodo
TimeStatement
2getHR
PEAX
Worldline
SumUp & PepperShop POS solution
PepperShop Online Shop
Shopify Connector by Helvy
echo for Microsoft Teams
Callwise
Social EDI (gate2b)

Deployment and Support

Deployment: Cloud (SaaS)
Browser-based
Support: Phone
Email helpdesk
Onboarding: Documentation and knowledge base
Company size: Freelancers
Small and mid-sized

Pros and Cons

Strengths

Swiss specifics built in: QR invoices, Swissdec 5.3 payroll, VAT statements and a GeBüV-compliant archive in Swiss data centres
Free live access for the fiduciary, with around 1,000 certified Swiss partners already working in the system
Automatic reconciliation with more than 65 Swiss banks
REST API over OpenID Connect and a marketplace of more than 120 apps

Limitations

Packages are cut by user count, so one extra login can mean the next tier
Payroll is absent from the Basic package and a paid add-on on Advanced
AI receipt scanning in the mobile app is metered on every package except Ultimate
Built for Switzerland, so the tax, banking and payroll work does not transfer to other markets

Pricing

Basic

CHF 35 / month

On annual billing, CHF 45 per month billed monthly. One user. Contacts, invoices, accounting, products, expenses, e-banking, document archive, projects, time tracking and stock management. No payroll and no bexio Pay.
Advanced

CHF 42 / month

On annual billing, CHF 52 per month billed monthly. Two users. Adds payroll as a paid add-on (CHF 7 to 25 per month), bexio Pay for CHF 14 per month, 50 AI receipt scans per month and more than 90 marketplace apps.
Optima

CHF 69 / month

On annual billing, CHF 79 per month billed monthly. Five users. Payroll for five employees included, bexio Pay for CHF 14 per month, 100 AI receipt scans per month.
Ultimate

CHF 119 / month

On annual billing, CHF 129 per month billed monthly. 25 users. Payroll for 25 employees included, bexio Pay included, unlimited AI receipt scans.

Alternatives and Comparisons

What users say

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