ClickTime

Overview

ClickTime is a timesheet and labour cost platform aimed at organisations that need to know what their people's hours actually cost and which projects those costs land on. Hours arrive by manual entry, mobile timesheets, calendar sync with Google Calendar and Outlook, or automatically from Jira and GitHub, and ClickTime AI can map them to projects, cost codes and financial categories without manual sorting. Alongside time it handles expenses, mileage and reimbursements from a phone, allocates labour cost to projects and cost centres, splits CapEx from OpEx for capitalisation and R&D tax credit documentation, and adds capacity planning and project budgeting on the higher tiers. Reporting runs to more than seventy built-in reports with approval workflows and change history, and roughly a hundred integrations plus a public API connect it to systems such as Salesforce, Sage Intacct, QuickBooks, ADP Workforce Now, BambooHR and Rippling. Plans are per user and capped at 25 users on Starter and 200 on Team and Premier, with Enterprise negotiated.

Best for professional services and finance teams that need hours tied to labour cost, budgets and audit-ready approvals.

ClickTime is built for the finance side of timekeeping rather than the freelancer side: the questions it answers are what a project cost, which budget absorbed it and whether the paperwork survives an audit. That focus shows in the price, which starts well above the tools aimed at individuals, and in the user caps that push growing teams up a tier. There is no published free plan and no advertised self-service trial, so evaluating it means booking a demo, which is a slower start than most tools in this category ask for.

Key Facts

Features

Time tracking

Yes, manual and mobile timesheets, calendar sync with Google Calendar and Outlook, and automatic capture from Jira and GitHub

Invoicing

No native invoicing; billing rates set by person, project or task feed a Client Invoice Report, and time and expenses sync to QuickBooks for the invoice itself

Reporting and controlling

Yes, more than 70 reports with approval workflows and change history, plus labour cost allocation, CapEx vs OpEx and project budgeting on higher tiers

Integrations and API

Yes, a public API plus around 100 integrations (Salesforce, Sage Intacct, QuickBooks, ADP Workforce Now, BambooHR, Rippling, Asana, Jira, Slack)

Integrations

• Salesforce
• Sage Intacct
• QuickBooks
• ADP Workforce Now
• BambooHR
• HiBob
• Rippling
• Asana
• Jira
• GitHub
• Google Calendar
• Outlook
• Slack

Deployment and Support

Deployment

• Cloud (SaaS)
• Browser-based

Support

• Email helpdesk
• Phone
• Chat

Onboarding

• Documentation and knowledge base
• Guided onboarding

Company size

• Small and mid-sized
• Enterprise

Suitability

The table combines the industries the vendor addresses with the company sizes the tool is aimed at. An empty cell means the combination is not stated, not that it is ruled out.

Pros and Cons

Pricing

• Starter

  $12

  Per user / month billed annually, $15 monthly. Up to 25 users. Time tracking, 70+ reports and email reminders.

• Team

  $15

  Per user / month billed annually, $19 monthly. Up to 200 users. Adds ClickTime AI, approval workflows, advanced billing rates and time off management.

• Premier

  $27

  Per user / month billed annually, $31 monthly. Up to 200 users. Adds project budgeting, resource management and Report Studio.

• Enterprise

  Custom

  On request. Custom integrations, advanced security, dedicated support and all AI features.

Best For

• Consulting
• Agencies
• Technology

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