Hive

Overview

Hive is a project management tool that draws the work around the tasks into the same workspace. Alongside projects, tasks, Gantt and Kanban views, saved tabs, templates and a portfolio grid it carries collaborative notes, proofing and approvals, intake forms, native chat and an email client that pulls Gmail and Outlook threads in and turns them into actions. Time is tracked on the task card and rolls into timesheets, and billable hours feed a finance module that produces worksheets and invoices. An AI assistant called Buzz drafts replies, builds projects and workflows from a description and assembles dashboards, while Sidekick captures calls. The free plan covers up to ten workspace members, and several capabilities, among them timesheets, team resourcing, proofing, advanced dashboards, external users and SSO, are sold as add-ons on top of the seat price rather than bundled into a tier.

Best for delivery teams that want tasks, proofing, notes and billable hours in one workspace instead of four subscriptions.

Hive fits a team that keeps drifting between a task tool, a proofing tool and a spreadsheet of hours, because what is on offer here is consolidation rather than a best-in-class version of any one of those. The add-on model is the thing to price out before comparing headline figures, since several of the capabilities that make the consolidation worth having are charged on top of the seat, and which ones a team needs decides what it actually pays. For a group that only wants a board and a task list, the breadth is weight it will never use.

Key Facts

Features

Task planning

Yes, projects and tasks with Gantt, Kanban and calendar views, saved tabs, templates, custom fields, labels and a portfolio grid

Resource planning

Yes, assign teammates to projects and see availability across the project lifecycle; allocation by the hour with placeholders is a paid add-on

Time tracking

Yes, tracked on the action card from the Teams plan, with billable time; timesheets and the finance module that turns hours into invoices are paid add-ons

Reporting and controlling

Yes, custom dashboards and client portals, goal and live reporting, and time and cost reporting; advanced dashboards are a paid add-on

Integrations and API

Yes, documented API plus more than 1,000 integrations, including native Google Drive, Google Calendar, Slack, Zoom, Gmail and Outlook

Integrations

• Google Drive
• Google Calendar
• Gmail
• Outlook
• Slack
• Zoom

Deployment and Support

Deployment

• Cloud (SaaS)
• Browser-based

Support

• Email helpdesk

Onboarding

• Documentation and knowledge base
• Guided onboarding

Company size

• Freelancers
• Small and mid-sized
• Enterprise

Suitability

The table combines the industries the vendor addresses with the company sizes the tool is aimed at. An empty cell means the combination is not stated, not that it is ruled out.

Pros and Cons

Pricing

• Free

  $0

  Up to 10 workspace members, unlimited tasks and notes, 200MB storage, 1,000 AI credits per month.

• Starter

  $5

  Per user and month. Up to 10 members and 10 projects, unlimited storage, Gantt view, in-app calendar, AI assistant, 3,000 AI credits.

• Teams

  $12

  Per user and month. Unlimited members, time tracking, portfolios, forms, custom fields, 5,000 AI credits, add-ons available.

• Enterprise

  Not stated

  On request. Add-ons included, enhanced security and permissions, unlimited onboarding, dedicated customer success manager, Enterprise API.

Best For

• Agencies
• Media & Creative
• Consulting

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