Humanity Schedule vs. RotaCloud

At a glance

Best for

Best for organisations with frontline shift workers that need schedules checked against labour rules, from a single site to many locations.

Small and mid-sized
Enterprise

RotaCloud

Best for

Best for UK businesses with shift-based staff that want rota planning, holiday and absence in one tool and payroll handed to their existing software.

Small and mid-sized

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion	Humanity Schedule	RotaCloud
Starting price	From $2.75 / employee / month Essentials plan for up to 250 employees, billed annually. Professional starts at $3.75 per employee a month billed annually, with volume discounts; Enterprise is quoted on request. The vendor states annual billing saves 20% against monthly billing. Managers and administrators with a login count as employees, and employees added mid-term are prorated.	From £10 / month Standard plan for 1 to 5 employees, billed monthly, or £120 a year billed yearly. The price rises with the number of employees, counting all users, admins and managers; above 500 employees the vendor quotes a custom price. Time & Attendance and SMS notifications are add-ons.
Free trial	30-day free trial of the Professional plan, no contract or credit card required	30-day free trial, no payment information required
Users	Organisations scheduling frontline staff in shifts; TCP names healthcare, manufacturing, business services, hospitality, retail, construction, education, public safety and government	Growing businesses with shift-based staff; the vendor names restaurants, cafes and bars, hotels, care homes, retail, healthcare, dental practices, vets, leisure, security services and professional services
API	Open API, available as an add-on on the Professional and Enterprise plans	Yes, a REST API with bearer-token authentication and webhooks
Hosting	Cloud, in the browser, with mobile apps for iOS and Android	Cloud, in the browser, with free mobile apps
Made in	Not stated	United Kingdom
Shift planning and templates	Drag-and-drop schedules in daily, weekly, bi-weekly and monthly views, filtered by department, location, date and position, with schedule templates, one-click publishing and unlimited schedules and locations on every plan. Professional adds auto-fill of empty shifts by availability, skills and labour rules, re-assignment of vacant shifts by seniority or weekly hours, and Demand Scheduler, which builds a schedule from a forecast; shift tasks are an add-on on Professional and included on Enterprise.	Drag-and-drop rota planner with unlimited rotas and locations, templates applied across any date range, copying of single weeks, months or blocks of shifts, rolling patterns such as 2-on-2-off, customisable roles with hourly or per-shift rates, and shift and day notes; Pro adds bulk actions across many shifts
Shift swaps and open shifts	Employees swap, pick up, release and drop shifts with automatic or manual manager approval, request coverage from colleagues and pick up full or partial open shifts in the app or by text. A released shift or a last-minute callout can start AI-assisted backfill, which ranks replacements by availability, pay, location and workload and sends SMS offers in phases until someone accepts.	Staff arrange shift swaps or request to drop shifts in the app, and open shifts are sent to all eligible staff, who claim them either first come first served or with a manager approval step
Availability and time off	Employees set ad-hoc or recurring availability and request time off from the mobile app; managers see upcoming time off, leave balances and pending approvals, with custom leave types on every plan	Availability patterns set by staff or by a manager and shown on the rota while planning, holiday management with leave shown on the rota, time off in lieu, and sickness and absence tracking; Pro adds custom rules for leave requests
Time clock and attendance	Clock-in and clock-out for shifts and breaks on the mobile app, timesheets for every employee, and geofencing with GPS location tracking on every plan; the app also offers webcam capture and passwords for clock-in security, and a dashboard shows who is clocked in, late or on leave	Time & Attendance add-on: clocking in and out of shifts and breaks on the staff's phones or on a tablet terminal with PIN entry and optional photos, with geofencing, GPS logging, Wi-Fi restrictions and rules for early clock-ins, feeding automatic timesheets that compare scheduled and worked hours and flag lateness
Labour cost and forecasting	On Professional, a budget view compares the daily and weekly hours and cost of scheduled shifts with a budget, Demand Scheduler forecasts demand from uploaded historical data, a staffing checker compares coverage with demand by hour and position, and an HPPD scheduler compares scheduled nursing hours with targets. Labor Optimizer, an add-on on Professional and included on Enterprise, combines clocked hours with upcoming shifts to project weekly hours and cost and flag potential overtime, with optional daily email or SMS alerts.	Daily, weekly and monthly labour costs while the rota is built on every plan; Pro adds labour forecasting as a percentage of expected sales and budget caps per rota, department or location, with revenue data entered by hand or synced from Tevalis
Breaks, overtime and labour rules	On Professional, a rules engine with built-in or custom policies, paid and unpaid meal and rest breaks, minor rules synced with school calendars, Fair Workweek guardrails for advance notice and right-to-rest, overtime thresholds based on FLSA, state or industry rules, skills and certifications, a conflict checker before and after assignment, and event logs of every schedule edit and request	Contracted hours tallied against each employee as shifts are added, breaks recorded on the timesheet, and pay rules for early clock-ins, late clock-outs and rounding of hours; overtime appears in the payroll report
Payroll export and integration	Payroll export of timesheets on every plan; HRIS and HCM integration that syncs scheduling data, employee details and leave balances is an add-on on Professional and included on Enterprise, with ADP, Oracle, Workday and BambooHR named	A payroll report per pay period with hours, overtime, paid and unpaid leave and total pay, open to manual adjustments before export as a Sage-formatted file or CSV, or sent directly to Staffology or PayCaptain
Team messaging and notifications	SMS, email and in-app notifications for published schedules, changes and shift assignments, shift reminders 1 or 24 hours before a shift, a message wall for announcements and events, and messages to employees; Professional adds employee communications	Email and push notifications for shift updates on every plan, shift acknowledgements, open-shift notifications, and shift and day notes on the rota; SMS notifications are an add-on that also lets staff text in for their next shift
Platforms and mobile app	Web app plus mobile apps for iOS and Android, also compatible with Apple Watch	Web app in an up-to-date browser on Mac or Windows, free mobile apps for staff and managers, and a free clocking-in terminal app for iPad and Android tablets
Integrations and API	Open API as an add-on on Professional and Enterprise for custom solutions; payroll export on every plan and HRIS/HCM integration from Professional, with ADP, Oracle, Workday and BambooHR named	REST API covering shifts, swap requests, availability, leave, terminals, clock-ins and payroll periods, with webhooks; integrations with Sage, Staffology, PayCaptain, Tevalis, Zapier, People HR, Breathe HR, IdencyTime, Optix, Care Consort and calendar feeds for Outlook, Google and Apple
AI features	stated Yes	No
Deployment	Cloud (SaaS), Browser-based	Cloud (SaaS), Browser-based
Support	Email helpdesk, Phone	Chat, Phone
Company size	more entries Small and mid-sized, Enterprise	Small and mid-sized
Integrations	ADP, Oracle, Workday, BambooHR	more entries Sage, Staffology, PayCaptain, Tevalis, Zapier, People HR, Breathe HR, IdencyTime, Optix, Care Consort, Outlook Calendar, Google Calendar, Apple Calendar

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

Starting price Humanity Schedule From $2.75 / employee / month RotaCloud From £10 / month
Free trial Humanity Schedule 30-day free trial of the Professional plan, no contract or credit card required RotaCloud 30-day free trial, no payment information required
Company size Humanity Schedule Small and mid-sized, Enterprise RotaCloud Small and mid-sized
Hosting Humanity Schedule Cloud, in the browser, with mobile apps for iOS and Android RotaCloud Cloud, in the browser, with free mobile apps
Support Humanity Schedule Email helpdesk, Phone RotaCloud Chat, Phone

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

Humanity Schedule

Strengths

30-day free trial of the Professional plan, with no contract or credit card required
Essentials includes clocking in with geofencing and payroll export
AI-assisted backfill sends SMS shift offers to ranked replacements until one accepts
Rules for breaks, minors, Fair Workweek notice and FLSA overtime thresholds on Professional

Limitations

Auto-fill, demand forecasting, labour budgeting and compliance rules need the Professional plan
Open API access is an add-on, and HRIS/HCM integration is an add-on below Enterprise
Essentials is limited to 250 employees
Enterprise pricing is quoted on request

RotaCloud

Strengths

30-day free trial with no payment information required
Monthly or yearly billing with no setup fees and no long-term contract
Open shifts can go to the first claimant or through a manager approval step
Payroll data exported for Sage or sent directly to Staffology and PayCaptain
Tablet clocking-in terminal runs on an iPad or Android tablet the business already owns

Limitations

Clocking in and timesheets need the paid Time & Attendance add-on
Labour forecasting against sales and budget caps are limited to the Pro plan
Sales data syncs automatically only from Tevalis; otherwise it is entered by hand
Payroll itself is not run in RotaCloud; data goes to separate payroll software

Plans

Pricing

Humanity Schedule

Essentials $2.75 / employee / month Billed annually, for up to 250 employees. Drag-and-drop scheduling, shift swaps, availability and time off, multiple locations, notifications, clock-in with geofencing, basic reporting, payroll export, mobile apps and 24/7/365 customer support.
Professional $3.75 / employee / month Starting price, billed annually; volume discounts may apply. Adds auto-fill and demand-based scheduling, employee communications, compliance rules, labour cost and budgeting, skills and certifications, advanced reporting and SSO/SAML. Shift Tasks, Labor Optimizer and Open API access are add-ons.
Enterprise Not stated Custom quote. Adds Shift Tasks, Labor Optimizer and HCM integrations; Open API access is an add-on.

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RotaCloud

Standard £10 / month Price shown for 1 to 5 employees, billed monthly, or £120 a year billed yearly; it rises with the number of employees. Rota planning, templates, labour costs, holiday and absence management, shift swapping, availability, reports, mobile apps, and live chat and phone support.
Pro £15 / month Price shown for 1 to 5 employees, billed monthly, or £180 a year billed yearly; it rises with the number of employees. Adds bulk actions, labour forecasting, budget caps, document storage, leave request rules, secure share links, a logbook and enforced two-factor authentication.

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What users say

Review Scores · opens after launch

Humanity Schedule

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

RotaCloud

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

How we check reviews

Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.

Every review is read by a person before it appears. An email address is required and is confirmed: we send a link to it, and a review does not reach us until the author opens that link, so a review has a sender who was reachable at least once rather than being anonymous. Where what somebody writes needs backing, we ask them for evidence that they used the product, and a review that does not get it is not published. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.

What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.

A vendor cannot buy a review, and cannot have one removed or changed because they dislike it. We remove or edit a review only if it breaks our rules or the law, for example a false statement of fact. Paid placement has no effect on which reviews appear or on any score.

Read the full version on our methodology page

Where this comes from

Humanity Schedule https://tcpsoftware.com/products/humanity/ · checked against the official source on 2026-11-06

RotaCloud https://rotacloud.com · checked against the official source on 2026-11-05

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.