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ERP & Business Management

Gym & Studio Management

Management systems for gyms, fitness studios and sports academies: memberships and plans, billing, attendance and door access, class timetables and bookings, enquiries and renewals, and the app members carry. Every tool below is measured against the same criteria, in the same order. The subject is running the business of a gym and not the training itself: workout and nutrition apps for individual athletes do not belong here, and a general CRM sits under CRM.

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5tools

  • Glofox

    AI features

    Not rated yet

    Memberships, billing, bookings, check-in and a branded member app for class-led gyms and studios.

    Strengths

    • Door access through Kisi or Gantner from the member app
    • Member app published under the business's own name
    • Choice of payment providers, including GoCardless and Ezidebit
    • Members-at-risk report for spotting churn

    Limitations

    • No price published; every plan is quoted
    • API access is granted on request rather than self-serve
    • The official site does not say whether the branded app is included or an extra
    Visit site

  • PushPress

    AI features

    Price Free

    Not rated yet

    Gym management for CrossFit boxes, martial arts academies and training gyms, with a free plan.

    Strengths

    • Free plan with no monthly fee
    • Members, staff and admins are not capped on any plan
    • Belt and rank tracking for martial arts academies
    • Member data import with a three-step migration tool

    Limitations

    • The free plan carries the highest card rate, 4.99% + $0.30
    • Marketing CRM and the branded app are separate add-ons
    • International pricing only from sales
    • The pricing page and its FAQ name different plans and prices
    Visit site

  • Mindbody

    AI features

    Price From $79 / location / month

    Not rated yet

    Scheduling, payments, marketing and client booking for gyms, studios, salons and spas, with a consumer booking app.

    Strengths

    • Listing in the Mindbody consumer app on every plan
    • Unlimited users on the Starter plan
    • No onboarding fee on any plan
    • Automated email and text campaigns on Ultimate

    Limitations

    • Only the starting price is published; each plan is priced by sales
    • Door access needs third-party hardware and integrations
    • The branded app and AI Concierge are add-ons on Accelerate
    • Data transfer and custom data conversion can cost extra
    Visit site

  • Zen Planner

    AI features

    Price From $99 / month

    Not rated yet

    Membership, billing, scheduling and attendance for martial arts schools, CrossFit gyms and boutique studios.

    Strengths

    • Only active members count towards the price
    • Month-to-month subscription
    • Belt and rank tracking for martial arts schools
    • Implementation specialists migrate member and billing data

    Limitations

    • Only starting prices are published; multi-location prices come in a demo
    • The branded app is a paid add-on
    • CRM and marketing automation need Ultimate or Engage
    • Payment processing rates are not listed
    Visit site

  • FitFaat

    Not rated yet

    Gym management software with GST billing, biometric attendance and renewal reminders by WhatsApp and SMS.

    Strengths

    • Biometric attendance and access control in the same system as billing
    • GST invoices as part of billing
    • Renewal reminders sent by WhatsApp and SMS
    • Partner apps for Android and iOS besides the web dashboard

    Limitations

    • No published prices
    • The terms state no refunds, and a subscription renews unless cancelled at least 24 hours before the period ends
    • After termination the account and its stored data can no longer be accessed, and the terms mention no data export
    • Class scheduling and an API are not mentioned in the vendor's information
    Visit site

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