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Shift Scheduling

Scheduling software for teams that work in shifts: building the rota from templates and availability, swapping and filling open shifts, a time clock for the hours worked, and the hand-over to payroll. Every tool below is measured against the same criteria, in the same order. The subject is the shift and not the project: planning people against projects and budgets sits under Resource Planning, and tracking billable hours for clients sits under Time Tracking.

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18tools

  • RotaCloud

    Price From £10 / month

    Not rated yet

    Staff rota planning, holiday and absence tracking, with clocking in as an add-on.

    Strengths

    • 30-day free trial with no payment information required
    • Monthly or yearly billing with no setup fees and no long-term contract
    • Open shifts can go to the first claimant or through a manager approval step
    • Payroll data exported for Sage or sent directly to Staffology and PayCaptain
    • Tablet clocking-in terminal runs on an iPad or Android tablet the business already owns

    Limitations

    • Clocking in and timesheets need the paid Time & Attendance add-on
    • Labour forecasting against sales and budget caps are limited to the Pro plan
    • Sales data syncs automatically only from Tevalis; otherwise it is entered by hand
    • Payroll itself is not run in RotaCloud; data goes to separate payroll software
    Visit site

  • Homebase

    AI features

    Price Free plan; Essentials $30 / location / month

    Not rated yet

    Scheduling, a time clock and payroll for hourly teams, priced per location instead of per employee.

    Strengths

    • Priced per location with unlimited employees, so the bill does not grow with the roster
    • A genuinely free plan for one location with up to ten employees
    • The time clock verifies punches by PIN, photo and GPS or geofence, including on point-of-sale devices
    • Payroll, hiring, HR compliance and tip pooling sit in the same product as the schedule

    Limitations

    • Departments, permissions and PTO policies need Plus; HR compliance, labour cost controls and API access need All-in-One
    • Payroll, Tip Manager and Task Manager are separately priced add-ons on top of the plan
    • The free plan stops at one location, ten employees and 90 days of timesheet history
    • No client invoicing: hours are built for payroll rather than for billing work
    Visit site

  • Findmyshift

    Price Free plan; Starter from 27 US dollars / team / month

    Not rated yet

    Spreadsheet-style online employee scheduler with a free time clock, priced per team rather than per employee.

    Strengths

    • Free plan for teams of up to 5 employees
    • Three-month free trial of every feature, no credit card required
    • Flat price per team rather than per employee
    • Time clock and timesheets included on every plan, the free one too
    • 25% discount for charities and volunteer groups with turnover under 1 million US dollars

    Limitations

    • Starter and the free plan allow only one manager per team
    • Geofencing, activity logs and the developer API are limited to Enterprise
    • Payroll calculation starts on the Business plan
    • Text message notifications are charged as credits on top of the plan
    Visit site

  • Papershift

    AI features

    Not rated yet

    Cloud rota planning, time tracking, absence management and payroll preparation for small and medium-sized businesses with shift-based staff.

    Strengths

    • Shift planning, time tracking, absences and payroll preparation in one cloud system
    • Time clock app for iPad and Android tablets with PIN, signature or IP authentication
    • DATEV and LODAS payroll export in the Professional plan
    • Documented public API covering shifts, time tracking, absences and payrolls

    Limitations

    • A monthly base fee of 39 euros applies on top of every plan
    • The English pricing page shows the per-employee amounts with a dollar sign while the base fee is stated in euros
    • Automated roster allocation and the DATEV export are limited to the upper plans
    • API access is activated through a request to the vendor rather than self-serve
    Visit site

  • ZoomShift

    AI features

    Price Free plan; Starter from 2 US dollars / user / month

    Not rated yet

    Employee scheduling, time clock and timesheets for hourly teams, free for up to 20 employees.

    Strengths

    • Free plan for up to 20 users
    • 14-day trial of all features with no credit card
    • Subscriptions can be paused for months when the schedule is not needed
    • No cancellation fee or minimum contract, by the vendor's FAQ

    Limitations

    • Timesheets, the time clock, shift swaps and time off need a paid plan
    • Geofencing and overtime warnings are limited to the Premium plan
    • No named payroll provider integration; hours leave as a CSV export
    • The scheduling FAQ says there is no auto-scheduling, while the pricing page lists it on Premium
    Visit site

  • Humanity Schedule

    AI features

    Price From $2.75 / employee / month

    Not rated yet

    Employee scheduling for frontline teams, with shift swaps, a mobile time clock and labour rules.

    Strengths

    • 30-day free trial of the Professional plan, with no contract or credit card required
    • Essentials includes clocking in with geofencing and payroll export
    • AI-assisted backfill sends SMS shift offers to ranked replacements until one accepts
    • Rules for breaks, minors, Fair Workweek notice and FLSA overtime thresholds on Professional

    Limitations

    • Auto-fill, demand forecasting, labour budgeting and compliance rules need the Professional plan
    • Open API access is an add-on, and HRIS/HCM integration is an add-on below Enterprise
    • Essentials is limited to 250 employees
    • Enterprise pricing is quoted on request
    Visit site

  • Shiftbase

    AI features

    Price Free up to 15 employees; Basic from €30 / month

    Not rated yet

    Shift scheduling, clocking in, absence and payroll export for shift teams in Europe, with a free plan for up to 15 employees.

    Strengths

    • Free plan for up to 15 employees with drag-and-drop scheduling and the mobile app
    • Payroll export separates contract and worked hours, surcharges and leave payouts
    • Hours go to Dutch and German payroll such as Nmbrs, AFAS and DATEV through App Center+
    • Monthly billing, or 10% off for yearly billing

    Limitations

    • Most integrations and API access need the App Center+ add-on at €20 a month
    • Clocking in needs the Basic plan; on Free, hours are logged manually
    • Automatic checks against working-hours rules are announced as coming soon
    • Shiftbase Academy courses are available in Dutch and German only
    Visit site

  • Quinyx

    AI features

    Price Price on request

    Not rated yet

    Workforce management for frontline organisations: forecasting, scheduling, time and attendance and team communication.

    Strengths

    • Labour rules configurable by region, contract, collective agreement, age, role and skill
    • Demand forecasts built from sales, transactions, foot traffic, promotions and events, up to six months ahead
    • Messaging, tasks, news and digital forms in the same app as the schedule
    • Clocking by mobile app, web, tablet or on-site device, with geo-tagging, RFID and photo options
    • The vendor states SOC 2 Type II and ISO 27001 certification

    Limitations

    • No prices published; every plan is quoted after contacting sales
    • No self-serve sign-up or free trial on the pricing page; the route in is a demo request
    Visit site

  • Zoho Shifts

    Price Free up to 25 users; Basic from $1 / user / month

    Not rated yet

    Shift scheduling, team messaging and a mobile time clock from Zoho, with a free plan for up to 25 users.

    Strengths

    • Free plan for up to 25 users with scheduling, team messaging and the mobile apps
    • 30-day free trial with no credit card required
    • Pay-as-you-go subscription with no contract
    • REST API included from the Basic plan

    Limitations

    • Paid plans require a minimum of 10 users
    • Clocking in, timesheets and payroll export need the Standard plan
    • The pricing page names a payroll export but no specific payroll integration
    Visit site

  • Sling

    Price Free up to 30 users; from $1.70 / user / month

    Not rated yet

    Employee scheduling, time clock and labour cost tracking for hourly teams, free for up to 30 users.

    Strengths

    • Shift scheduling is free for up to 30 users
    • Labour costs shown against sales while the schedule is being built
    • Point-of-sale integrations sync employees, timesheets and sales data
    • Only active users are billed, with proration when someone leaves

    Limitations

    • Time tracking needs a paid plan; the free plan covers scheduling and communication
    • Kiosk time clock and reports are limited to the Business plan
    • No client invoicing or project-based time tracking
    Visit site

  • 7shifts

    AI featuresMCP-ready

    Price Free for 1 location and up to 15 employees

    Not rated yet

    Scheduling, time clocking, tips and payroll for restaurant teams, with a free plan for one location.

    Strengths

    • Free Comp plan for one location and up to 15 employees
    • 14-day free trial with no credit card needed
    • Fair workweek support for California, DC, Nevada, New York and Philadelphia
    • Scheduling, time clocking, tip pooling and payroll in one platform
    • Public MCP server and a documented REST API with webhooks

    Limitations

    • Built for restaurants; the product pages, templates and tip features address food service
    • Comp is limited to one location and Essentials to 30 employees
    • The MCP server is read-only and exposes GET endpoints only
    • API endpoint access for partner integrations depends on the customer's plan
    Visit site

  • Tanda

    Price From 12.80 dollars + GST / user / month

    Not rated yet

    Rostering, time and attendance and Modern Award pay for Australian employers with hourly staff, with payroll and HR in the same system.

    Strengths

    • Rostering, timesheets, payroll and HR bundled from 12.80 dollars plus GST per user per month
    • Over 30 Modern Award templates maintained by the vendor's compliance team
    • Replacement suggestions filtered by availability, qualifications and rest time between shifts, with cost differences shown
    • Documented REST API with OAuth and webhooks

    Limitations

    • Prices for the individual modules are only given on request
    • The pricing page does not name the currency of its dollar price
    • No self-serve trial; a free trial is arranged through the vendor
    • Award templates and payroll are built around Australian Fair Work rules
    Visit site

  • Deputy

    AI features

    Price From $5 / user / month

    Not rated yet

    Shift scheduling and time clocking for hourly teams, with timesheets that go straight into payroll.

    Strengths

    • Biometric time clocking and a shared-device clock cover on-site and shift work
    • Deep payroll and point-of-sale connector list, including ADP, Gusto, Paychex, Xero, QuickBooks and Square
    • Demand forecasting and auto-scheduling build rosters against wage and labour budgets
    • Single sign-on, custom access levels and location hierarchies on the Pro plan

    Limitations

    • No client invoicing: timesheets are built for payroll rather than for billing work
    • Forecasting, auto-scheduling and biometric clocking all require the Core plan or above
    • Payroll, HR, Messaging+ and Analytics+ are separately priced add-ons, and Deputy Payroll carries a monthly base fee
    • No free tier; Lite is the cheapest paid plan
    Visit site

  • Rotageek

    AI features

    Not rated yet

    Rota building, time and attendance and payroll export for multi-site shift operations, with auto-scheduling and forecasting as add-ons.

    Strengths

    • Dropped and open shifts are offered only to staff with the right skills who are free at that time
    • Labour budget and variance shown while the rota is built
    • Public REST API with webhooks for approved rotas and signed-off timesheets
    • Certified to ISO 27001 and ISO 9001, as stated by the vendor
    • Works with existing clocking terminals such as Grosvenor, TimeMoto and Sign In App

    Limitations

    • Prices are not published
    • Auto-scheduling, forecasting, labour modelling and insights are add-ons to the core package
    • Working time rules warn on a shift but do not stop a manager approving the rota
    • Third-party terminals, forecasts and integrations are set up with the vendor during implementation
    Visit site

  • When I Work

    Price From $2.50 / user / month

    Not rated yet

    Shift scheduling and a GPS time clock for hourly teams, with timesheets that export to payroll.

    Strengths

    • GPS, geofencing and photo clock-ins tie every punch to the scheduled location
    • Auto-scheduling assigns shifts by eligibility, availability and approved time off
    • Forecast tools put a sales and hours budget next to the schedule while it is built
    • Unlimited users on every plan, from $2.50 per user per month

    Limitations

    • No client invoicing: the timesheet is built for payroll rather than for billing work
    • API key access, webhooks and single sign-on require the Premium plan
    • Time tracking and attendance is an add-on toggle rather than part of the plan price
    • No free plan, only a 14-day trial
    Visit site

  • Rotaready Evo

    AI features

    Not rated yet

    Hospitality rota, HR and time and attendance software from The Access Group, with live labour costs and sales forecasting.

    Strengths

    • Wage percentage, covers per labour hour and forecast against budget shown while the rota is built
    • Clock-in via GPS, PIN code or photo capture, matched automatically with shifts
    • The vendor states its integrations with EPoS, reservations and payroll systems are included free
    • Chat, group conversations and messaging between sites on every plan

    Limitations

    • No amounts appear in the pricing page text; the monthly cost comes from a calculator
    • Open API, webhooks and single sign-on are limited to the Premium plan
    • Sales forecasting needs the Pro + Forecasting or Premium plan
    • The product and its integration list are built around hospitality
    Visit site

  • BOOK ON

    Price From £2.95 / worked officer / month

    Not rated yet

    Rota, attendance, compliance records and billing for UK security guarding companies.

    Strengths

    • One published rate of £2.95 per worked officer, with all platform features included
    • Controllers, managers and office users are not counted towards the bill
    • Approved shifts feed timesheets, payroll and client invoices from the same record
    • SIA licence, BS 7858 vetting and right-to-work records held against each officer
    • Officer app for iOS and Android for booking on, check calls, patrols and incident reports

    Limitations

    • Licensing and vetting records are built around UK security rules (SIA, BS 7858, ACS)
    • Exports to accounting and payroll packages are confirmed per package during onboarding rather than listed
    • Minimums, setup and contract length are set in each company's commercial agreement, not on the pricing page
    • The vendor states its records support SIA, ACS, BS 7858 and ISO work but do not award certification or guarantee compliance
    Visit site

  • Agendrix

    AI features

    Price From 3.50 dollars / user / month

    Not rated yet

    Employee scheduling, team messaging and HR records from Canada, with time and attendance as an add-on.

    Strengths

    • Up to 21 days of free trial with no credit card required
    • Payroll integrations with Canadian systems such as Nethris, EmployerD, Payworks and Ceridian Powerpay
    • Open shifts can be offered by seniority, one employee at a time
    • Kiosk apps turn an existing iPad, Android tablet or PC into a punch clock
    • The vendor cites ISO/IEC 27001 compliance and AWS hosting in the Canadian ca-central-1 region

    Limitations

    • The pricing page does not name the currency of its amounts
    • Time clock and timesheets need the paid Time and Attendance add-on
    • HR records, surveys and permission customisation need the Plus plan or above
    • Enterprise pricing for businesses with 250+ employees is on request
    Visit site

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