Best for
Best for teams that want AI forecasting and headcount scenario modeling.
- Small and mid-sized
- Enterprise
Resource Planning Comparison
Mosaic vs. Resource Guru
At a glance
At a glance
Best for
Best for teams that need fast, clear availability and to avoid double-booking.
- Small and mid-sized
- Enterprise
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Mosaic | Resource Guru |
|---|---|---|
| Starting price | From ~$9.99 / user / month Up to ~$16.99 per user and month depending on features. | Grasshopper from $4.16 / person / month Billed annually; $5 billed monthly. Blackbelt $8 and Master $12 per person and month billed monthly, with two months free on annual plans. Equipment and rooms cost $2.50, $4 and $6 each per month. |
| Free trial | Free trial | 30-day trial |
| Made in | USA | UK |
| Resource planning | Yes, AI-powered forecasting with workload heat maps and headcount scenario modeling | Yes, real-time availability and booking calendar with clash management, for people, equipment and rooms |
| Task planning | Yes, project and portfolio views | Yes, Gantt charts with phases, tasks, dependencies and milestones, planned against the same schedule |
| Time tracking | Through a time-tracking integration, for planned versus actual | Yes, weekly timesheets with auto-suggested entries and an approval workflow on the Master plan |
| Reporting and controlling | Yes, workload heat maps and planned versus actual | Yes, utilization and capacity reports, heatmap views, budget burn and forecast versus actuals, customizable and exportable from the Blackbelt plan |
| AI features | stated Yes | No |
| MCP-ready | No | stated Yes |
| Deployment | Cloud (SaaS), Browser-based | Cloud (SaaS), Browser-based |
| Support | Chat, Phone | Email helpdesk, Phone |
| Onboarding | Guided onboarding | more entries Documentation and knowledge base, Video tutorials |
| Company size | Small and mid-sized, Enterprise | Small and mid-sized, Enterprise |
| Integrations | Jira, Asana, Monday, QuickBooks | more entries Google Calendar, Outlook, Slack, Microsoft Teams, Jira, Asana |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price Mosaic From ~$9.99 / user / month Resource Guru Grasshopper from $4.16 / person / month
- Free trial Mosaic Free trial Resource Guru 30-day trial
- Support Mosaic Chat, Phone Resource Guru Email helpdesk, Phone
- Made in Mosaic USA Resource Guru UK
- AI features Mosaic Yes Resource Guru No
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Mosaic
Strengths
- AI forecasting
- Clear workload heatmaps
- Headcount scenario modeling
Limitations
- Overlaps with project management tools
- Exact tier pricing varies by features
Resource Guru
Strengths
- Simple and fast
- Strong clash prevention
- Heatmaps and non-human resource management
- Affordable
- Read-only MCP server, so an AI assistant can query the schedule without write access
Limitations
- No invoicing, only project rates and budgets
- Reports, timesheets, project dates and budgets need the Blackbelt plan or higher
- Phone support only on the Master plan
Plans
Pricing
Mosaic
- Not stated ~$9.99 to ~$16.99 Per user and month, depending on features.
Resource Guru
- Grasshopper $5 Per person and month billed monthly, $4.16 billed annually. Equipment and rooms $2.50 each. Scheduling, unlimited projects and clients, dashboards and calendar sync, without reports.
- Blackbelt $8 Per person and month billed monthly. Equipment and rooms $4 each. Adds timesheets, customizable reports, project dates and milestones, project rates and budgets and custom fields.
- Master $12 Per person and month billed monthly. Equipment and rooms $6 each. Adds approval workflow, SSO, unlimited activity history and phone support.
- Enterprise Not stated On request. Adds a dedicated customer success manager, setup and training, priority support, enterprise API and SLAs.
What users say
Review Scores · opens after launch
Mosaic
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
Resource Guru
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
How we check reviews
Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.
Every review is read by a person before it appears. An email address is required and is confirmed: we send a link to it, and a review does not reach us until the author opens that link, so a review has a sender who was reachable at least once rather than being anonymous. Where what somebody writes needs backing, we ask them for evidence that they used the product, and a review that does not get it is not published. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.
What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.
A vendor cannot buy a review, and cannot have one removed or changed because they dislike it. We remove or edit a review only if it breaks our rules or the law, for example a false statement of fact. Paid placement has no effect on which reviews appear or on any score.
Where this comes from
Where this comes from
Mosaic https://www.mosaicapp.com · no check date recorded yet
Resource Guru https://resourceguruapp.com · no check date recorded yet
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.