Resource Guru
Simple, fast resource scheduling that prevents double-booking, with utilization heatmaps.
- Starting price
- Grasshopper from $4.16 / person / month
- Free trial
- 30-day trial
- Made in
- UK
Overview
Resource Guru is a browser-based scheduler for booking people, equipment and meeting rooms on one shared calendar. Bookings are made by drag and drop, and clash management flags the moment two claims land on the same resource; tentative, repeat and multi-resource bookings, time-zone support and placeholder resources cover the cases around that. Leave management and public holiday calendars keep availability honest, and heatmap views show utilization against capacity. Project planning now sits in the same tool, with Gantt charts and weekly timesheets that auto-suggest entries from what was scheduled.
Our take
Resource Guru earns its keep on speed and legibility rather than depth: the schedule is quick to read and quick to change, which is why teams that gave up on spreadsheets tend to stay. It has grown past pure booking, so the old objection that it cannot plan work no longer holds, but it still stops well short of a finance system, and firms that need to bill from the same tool will hit that edge. Its entry plan is priced for scheduling alone, so anyone who expects to measure anything should budget a tier higher than the headline suggests. The natural fit is a service team whose daily problem is knowing who is free, not one modelling revenue.
Key Facts
| Category | |
|---|---|
| Starting price | Grasshopper from $4.16 / person / month Billed annually; $5 billed monthly. Blackbelt $8 and Master $12 per person and month billed monthly, with two months free on annual plans. Equipment and rooms cost $2.50, $4 and $6 each per month. |
| Free trial | 30-day trial |
| Made in | UK |
Features
- Resource planning
- Yes, real-time availability and booking calendar with clash management, for people, equipment and rooms
- Task planning
- Yes, Gantt charts with phases, tasks, dependencies and milestones, planned against the same schedule
- Time tracking
- Yes, weekly timesheets with auto-suggested entries and an approval workflow on the Master plan
- Reporting and controlling
- Yes, utilization and capacity reports, heatmap views, budget burn and forecast versus actuals, customizable and exportable from the Blackbelt plan
Integrations
- Google Calendar
- Outlook
- Slack
- Microsoft Teams
- Jira
- Asana
Deployment and Support
- Deployment
-
- Cloud (SaaS)
- Browser-based
- Support
-
- Email helpdesk
- Phone
- Onboarding
-
- Documentation and knowledge base
- Video tutorials
- Company size
-
- Small and mid-sized
- Enterprise
Pros and Cons
Strengths
- Simple and fast
- Strong clash prevention
- Heatmaps and non-human resource management
- Affordable
- Read-only MCP server, so an AI assistant can query the schedule without write access
Limitations
- No invoicing, only project rates and budgets
- Reports, timesheets, project dates and budgets need the Blackbelt plan or higher
- Phone support only on the Master plan
Pricing
-
Grasshopper
$5
Per person and month billed monthly, $4.16 billed annually. Equipment and rooms $2.50 each. Scheduling, unlimited projects and clients, dashboards and calendar sync, without reports.
-
Blackbelt
$8
Per person and month billed monthly. Equipment and rooms $4 each. Adds timesheets, customizable reports, project dates and milestones, project rates and budgets and custom fields.
-
Master
$12
Per person and month billed monthly. Equipment and rooms $6 each. Adds approval workflow, SSO, unlimited activity history and phone support.
-
Enterprise
Not stated
On request. Adds a dedicated customer success manager, setup and training, priority support, enterprise API and SLAs.
What It Costs Your Team
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| Plan | Per user / month | Per year |
|---|
EstimatedList prices in USD. Excludes tax, discounts, add-ons and setup fees. The vendor's own quote is binding. How we calculate
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