Agendrix vs. RotaCloud

At a glance

Best for

Best for Canadian small and mid-sized businesses that schedule shift staff and send hours to a Canadian payroll system.

Small and mid-sized

Best for

Best for UK businesses with shift-based staff that want rota planning, holiday and absence in one tool and payroll handed to their existing software.

Small and mid-sized

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion	Agendrix	RotaCloud
Starting price	From 3.50 dollars / user / month Essential plan billed monthly, or 3.15 dollars a month billed yearly. The pricing page shows the amounts with a dollar sign and does not name the currency. Time and Attendance is an add-on at 2.35 dollars per user per month.	From £10 / month Standard plan for 1 to 5 employees, billed monthly, or £120 a year billed yearly. The price rises with the number of employees, counting all users, admins and managers; above 500 employees the vendor quotes a custom price. Time & Attendance and SMS notifications are add-ons.
Free trial	Up to 21 days of free trial, no credit card required	30-day free trial, no payment information required
Users	Small and mid-sized businesses with shift staff; the vendor names retail, restaurants, clinics and health, pharmacies, retirement homes, hospitality and leisure	Growing businesses with shift-based staff; the vendor names restaurants, cafes and bars, hotels, care homes, retail, healthcare, dental practices, vets, leisure, security services and professional services
API	Yes, a documented API with OAuth access through a developer portal	Yes, a REST API with bearer-token authentication and webhooks
Hosting	Cloud on AWS in the ca-central-1 region, with iOS and Android apps	Cloud, in the browser, with free mobile apps
Made in	Canada	United Kingdom
Shift planning and templates	Drag-and-drop schedule editing, copying from the latest schedule, mass editing, rotating shifts, reusable shift and work week templates, day, week and month views, multilocation management, training shifts, tasks within shifts, and automatic shift assignment that accounts for availability and leave	Drag-and-drop rota planner with unlimited rotas and locations, templates applied across any date range, copying of single weeks, months or blocks of shifts, rolling patterns such as 2-on-2-off, customisable roles with hourly or per-shift rates, and shift and day notes; Pro adds bulk actions across many shifts
Shift swaps and open shifts	Shift transfers and swaps as employee requests, and open shifts that qualified employees can offer to take, assigned by the manager or first come first served, with an option to offer open shifts by seniority	Staff arrange shift swaps or request to drop shifts in the app, and open shifts are sent to all eligible staff, who claim them either first come first served or with a manager approval step
Availability and time off	Availability and preferred work hours, absence, vacation and paid or unpaid leave requests, and vacation and overtime banks per employee	Availability patterns set by staff or by a manager and shown on the rota while planning, holiday management with leave shown on the rota, time off in lieu, and sickness and absence tracking; Pro adds custom rules for leave requests
Time clock and attendance	Time and Attendance add-on: clocking in and out on a computer, a tablet with or without photo verification, a phone with GPS, an RFID card or a barcode, automated timesheets checked against the schedule with discrepancies highlighted, and rounding and approval rules	Time & Attendance add-on: clocking in and out of shifts and breaks on the staff's phones or on a tablet terminal with PIN entry and optional photos, with geofencing, GPS logging, Wi-Fi restrictions and rules for early clock-ins, feeding automatic timesheets that compare scheduled and worked hours and flag lateness
Labour cost and forecasting	A labour cost calculator that works out labour costs and scheduled hours automatically, plus a daily weather forecast on the schedule	Daily, weekly and monthly labour costs while the rota is built on every plan; Pro adds labour forecasting as a percentage of expected sales and budget caps per rota, department or location, with revenue data entered by hand or synced from Tevalis
Breaks, overtime and labour rules	Paid and unpaid break management, an overtime tracker, automatic conflict detection when shifts overlap, availability is not respected or approved leave is forgotten, and in the add-on automatic overtime and break calculations	Contracted hours tallied against each employee as shifts are added, breaks recorded on the timesheet, and pay rules for early clock-ins, late clock-outs and rounding of hours; overtime appears in the payroll report
Payroll export and integration	Timesheets exported to payroll through integrations with EmployerD, Nethris, Sage 50, Acomba, QuickBooks, Ceridian Powerpay, ADP Workforce Now, Payworks and Easypay; approved expenses can be exported with hours and premiums	A payroll report per pay period with hours, overtime, paid and unpaid leave and total pay, open to manual adjustments before export as a Sage-formatted file or CSV, or sent directly to Staffology or PayCaptain
Team messaging and notifications	One-on-one and group chat, an internal news feed for announcements and documents with read receipts, push notifications when a schedule is published or changed, and a confirmation that an employee has seen an assigned shift	Email and push notifications for shift updates on every plan, shift acknowledgements, open-shift notifications, and shift and day notes on the rota; SMS notifications are an add-on that also lets staff text in for their next shift
Platforms and mobile app	Web app, mobile apps for iOS and Android, and kiosk apps for iOS and Android that turn a tablet or PC into a punch clock	Web app in an up-to-date browser on Mac or Windows, free mobile apps for staff and managers, and a free clocking-in terminal app for iPad and Android tablets
Integrations and API	API access with developer support listed in the plan comparison, OAuth access managed in the developer portal, and integrations with Lightspeed, BeLocum, Hopem and Azur besides the payroll systems	REST API covering shifts, swap requests, availability, leave, terminals, clock-ins and payroll periods, with webhooks; integrations with Sage, Staffology, PayCaptain, Tevalis, Zapier, People HR, Breathe HR, IdencyTime, Optix, Care Consort and calendar feeds for Outlook, Google and Apple
AI features	stated Yes	No
Deployment	Cloud (SaaS)	more entries Cloud (SaaS), Browser-based
Support	more entries Chat, Phone, Email helpdesk	Chat, Phone
Onboarding	Documentation and knowledge base, Video tutorials, Guided onboarding	Not stated
Company size	Small and mid-sized	Small and mid-sized
Integrations	EmployerD, Nethris, Sage 50, Acomba, QuickBooks, Ceridian Powerpay, ADP Workforce Now, Payworks, Easypay, Lightspeed, BeLocum, Hopem, Azur	Sage, Staffology, PayCaptain, Tevalis, Zapier, People HR, Breathe HR, IdencyTime, Optix, Care Consort, Outlook Calendar, Google Calendar, Apple Calendar

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

Starting price Agendrix From 3.50 dollars / user / month RotaCloud From £10 / month
Free trial Agendrix Up to 21 days of free trial, no credit card required RotaCloud 30-day free trial, no payment information required
Deployment Agendrix Cloud (SaaS) RotaCloud Cloud (SaaS), Browser-based
Hosting Agendrix Cloud on AWS in the ca-central-1 region, with iOS and Android apps RotaCloud Cloud, in the browser, with free mobile apps
Support Agendrix Chat, Phone, Email helpdesk RotaCloud Chat, Phone

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

Agendrix

Strengths

Up to 21 days of free trial with no credit card required
Payroll integrations with Canadian systems such as Nethris, EmployerD, Payworks and Ceridian Powerpay
Open shifts can be offered by seniority, one employee at a time
Kiosk apps turn an existing iPad, Android tablet or PC into a punch clock
The vendor cites ISO/IEC 27001 compliance and AWS hosting in the Canadian ca-central-1 region

Limitations

The pricing page does not name the currency of its amounts
Time clock and timesheets need the paid Time and Attendance add-on
HR records, surveys and permission customisation need the Plus plan or above
Enterprise pricing for businesses with 250+ employees is on request

RotaCloud

Strengths

30-day free trial with no payment information required
Monthly or yearly billing with no setup fees and no long-term contract
Open shifts can go to the first claimant or through a manager approval step
Payroll data exported for Sage or sent directly to Staffology and PayCaptain
Tablet clocking-in terminal runs on an iPad or Android tablet the business already owns

Limitations

Clocking in and timesheets need the paid Time & Attendance add-on
Labour forecasting against sales and budget caps are limited to the Pro plan
Sales data syncs automatically only from Tevalis; otherwise it is entered by hand
Payroll itself is not run in RotaCloud; data goes to separate payroll software

Plans

Pricing

Agendrix

Essential 3.50 dollars / user / month Billed monthly, or 3.15 dollars billed yearly; 5.85 dollars monthly or 5.27 dollars yearly with the Time and Attendance add-on. Currency not named on the page. Employee scheduling, communication, request management and reporting.
Plus 5.60 dollars / user / month Billed monthly, or 5.04 dollars billed yearly; 7.95 dollars monthly or 7.16 dollars yearly with the Time and Attendance add-on. Currency not named on the page. Adds HR management, surveys and permission customisation.
Enterprise Not stated For businesses with 250+ employees, with enhanced day-to-day support; price on request.

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RotaCloud

Standard £10 / month Price shown for 1 to 5 employees, billed monthly, or £120 a year billed yearly; it rises with the number of employees. Rota planning, templates, labour costs, holiday and absence management, shift swapping, availability, reports, mobile apps, and live chat and phone support.
Pro £15 / month Price shown for 1 to 5 employees, billed monthly, or £180 a year billed yearly; it rises with the number of employees. Adds bulk actions, labour forecasting, budget caps, document storage, leave request rules, secure share links, a logbook and enforced two-factor authentication.

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What users say

Review Scores · opens after launch

Agendrix

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

RotaCloud

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

How we check reviews

Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.

Every review is read by a person before it appears. An email address is required and is confirmed: we send a link to it, and a review does not reach us until the author opens that link, so a review has a sender who was reachable at least once rather than being anonymous. Where what somebody writes needs backing, we ask them for evidence that they used the product, and a review that does not get it is not published. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.

What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.

A vendor cannot buy a review, and cannot have one removed or changed because they dislike it. We remove or edit a review only if it breaks our rules or the law, for example a false statement of fact. Paid placement has no effect on which reviews appear or on any score.

Read the full version on our methodology page

Where this comes from

Agendrix https://www.agendrix.com/ · checked against the official source on 2026-11-07

RotaCloud https://rotacloud.com · checked against the official source on 2026-11-05

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.