Quinyx vs. When I Work

At a glance

Best for

Best for retail, hospitality, logistics and healthcare chains that schedule large frontline teams across many sites and labour agreements.

Enterprise

When I Work

Best for

Best for hourly teams that need a published rota and a GPS time clock whose hours go straight into payroll.

Small and mid-sized
Enterprise

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion	Quinyx	When I Work
Starting price	Price on request The pricing page publishes no amounts; the vendor tailors a plan to the business and contacts you after a request.	From $2.50 / user / month Essentials $2.50, Pro $5 and Premium $8 per user per month, each with unlimited users. Time tracking and attendance is offered as an add-on toggle on every plan.
Free trial	Not stated	14-day free trial, no credit card required
Team size	Not stated	Priced per user per month, unlimited users on every plan
Users	Frontline organisations in retail, warehousing and logistics, hospitality and quick-service restaurants, facility management and healthcare	Hourly and shift-based teams in restaurants, retail, healthcare, hospitality, manufacturing, construction, call centres, franchises, events and non-profits
API	Yes, APIs documented on a developer portal at developer.quinyx.com, plus prebuilt connectors	Yes, API key access and webhooks on the Premium plan
Hosting	Cloud, built on AWS, with web, mobile app and on-site clocking devices	Cloud (SaaS), with iOS and Android apps and a shared-device terminal
Made in	Sweden	Not stated
Shift planning and templates	Schedules built manually, semi-automatically or fully automatically, from long-range plans down to individual shifts, across teams, departments and units; Auto-Schedule balances cost, coverage, skills and preferences, and recurring tasks can be planned alongside shifts	Auto scheduling, multi-week and multi-location scheduling and reusable custom schedule templates from Essentials; Pro adds advanced scheduling, scheduling rules and role permissions
Shift swaps and open shifts	Shift swapping in the staff portal and mobile app, with shifts assigned by skills and availability and Auto-Assign matching skills and certifications to open demand	OpenShifts and shift swapping from Essentials, with managers keeping final approval; Pro allows overlapping OpenShifts
Availability and time off	Employee unavailability flagged while the schedule is built, and leave and absence requests submitted, approved and tracked in the staff portal and app, with their effect on coverage shown	Availability, time-off requests, qualifications and shift preferences in one place; managers approve or decline requests on web or mobile, and auto scheduling fills shifts from availability and qualifications
Time clock and attendance	Clocking in and out through the mobile app, the web, tablets or on-site devices, with options for geo-tagging, RFID and photo capture, worked hours validated against rules, and dashboards of scheduled against actual hours	Clock-in from mobile, web, tablet or a dedicated terminal, with GPS captured on every punch, geofencing that limits clock-in to the work location, photo clock-ins for identity verification, break logging, real-time overtime alerts, manager approval of timesheets and an edit log for the audit trail
Labour cost and forecasting	Labour costs calculated as the schedule is built with alerts for budget overruns, and AI forecasting of demand from sales, transactions, foot traffic, promotions, events and seasonality up to six months ahead, at organisation, region, site or department level	Forecast tools from Essentials track scheduled against budgeted hours, with labour costs in the scheduling view; Pro adds custom unit forecasting and labour sharing
Breaks, overtime and labour rules	A rule engine configurable by region, contract, collective agreement, age, role or skill, with real-time warnings during scheduling, alerts as break, overtime and labour-law thresholds approach, support for predictive scheduling, rest rules and fair-work-week legislation, and an audit history of schedules	Overtime and maximum-hours alerts while scheduling and when an OpenShift or trade would add overtime, plus break logging on the time clock
Payroll export and integration	Approved timesheets and wage files exported directly to payroll systems, with prebuilt connectors and APIs to HR and payroll software	Payroll and point-of-sale integrations from Essentials, among them Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online and OnPay, which take the approved timesheets
Team messaging and notifications	Messenger in the Quinyx app for direct messages, group chats and targeted updates by role, location or team, with moderation tools; Employee Hub adds news and stories, push notifications, task assignment and digital forms	In-app team messaging from Essentials, with notifications to managers about time-off requests and staff nearing their hours
Platforms and mobile app	Web staff portal and manager interface, the Quinyx mobile app, and tablets or on-site devices for clocking	Web, plus iOS and Android apps; the time clock runs on mobile, web, tablet or a dedicated terminal
Integrations and API	APIs documented on developer.quinyx.com and prebuilt connectors to HR, payroll, ERP, CRM, HCM and point-of-sale systems, with single sign-on	Prebuilt payroll and operations connectors for Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online, OnPay, SimplePay, GoCo and ResaleAI, Zapier for anything else, and API key access with webhooks on the Premium plan
AI features	stated Yes	No
Deployment	Cloud (SaaS), Browser-based	Cloud (SaaS), Browser-based
Support	Not stated	Chat
Onboarding	Documentation and knowledge base	Documentation and knowledge base
Company size	Enterprise	more entries Small and mid-sized, Enterprise
Integrations	Not stated	Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online, OnPay, SimplePay, GoCo, ResaleAI, Zapier

Compare more tools

Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

Starting price Quinyx Price on request When I Work From $2.50 / user / month
Company size Quinyx Enterprise When I Work Small and mid-sized, Enterprise
Hosting Quinyx Cloud, built on AWS, with web, mobile app and on-site clocking devices When I Work Cloud (SaaS), with iOS and Android apps and a shared-device terminal
AI features Quinyx Yes When I Work No
Users Quinyx Frontline organisations in retail, warehousing and logistics, hospitality and quick-service restaurants, facility management and healthcare When I Work Hourly and shift-based teams in restaurants, retail, healthcare, hospitality, manufacturing, construction, call centres, franchises, events and non-profits

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

Quinyx

Strengths

Labour rules configurable by region, contract, collective agreement, age, role and skill
Demand forecasts built from sales, transactions, foot traffic, promotions and events, up to six months ahead
Messaging, tasks, news and digital forms in the same app as the schedule
Clocking by mobile app, web, tablet or on-site device, with geo-tagging, RFID and photo options
The vendor states SOC 2 Type II and ISO 27001 certification

Limitations

No prices published; every plan is quoted after contacting sales
No self-serve sign-up or free trial on the pricing page; the route in is a demo request

When I Work

Strengths

GPS, geofencing and photo clock-ins tie every punch to the scheduled location
Auto-scheduling assigns shifts by eligibility, availability and approved time off
Forecast tools put a sales and hours budget next to the schedule while it is built
Unlimited users on every plan, from $2.50 per user per month

Limitations

No client invoicing: the timesheet is built for payroll rather than for billing work
API key access, webhooks and single sign-on require the Premium plan
Time tracking and attendance is an add-on toggle rather than part of the plan price
No free plan, only a 14-day trial

Plans

Pricing

Quinyx

Price on Request

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When I Work

Essentials $2.50 Per user per month. Unlimited users, auto scheduling, multi-week and multi-location scheduling, schedule templates, forecast tools, in-app team messaging, OpenShifts and shift swapping, help centre and live chat, and payroll and point-of-sale integrations.
Pro $5 Per user per month. Everything in Essentials plus advanced scheduling, scheduling rules, role permissions, labour sharing, custom unit forecasting, 24-hour callout reporting, custom reporting, overlapping OpenShifts and timezone toggling.
Premium $8 Per user per month. Everything in Pro plus API key access, webhooks and SAML single sign-on.

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What users say

Review Scores · opens after launch

Quinyx

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

When I Work

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

How we check reviews

Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.

Every review is read by a person before it appears. An email address is required and is confirmed: we send a link to it, and a review does not reach us until the author opens that link, so a review has a sender who was reachable at least once rather than being anonymous. Where what somebody writes needs backing, we ask them for evidence that they used the product, and a review that does not get it is not published. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.

What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.

A vendor cannot buy a review, and cannot have one removed or changed because they dislike it. We remove or edit a review only if it breaks our rules or the law, for example a false statement of fact. Paid placement has no effect on which reviews appear or on any score.

Read the full version on our methodology page

Where this comes from

Quinyx https://www.quinyx.com · checked against the official source on 2026-11-05

When I Work https://wheniwork.com · checked against the official source on 2026-09-16

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.