Best for
Best for retailers and other multi-site operators who plan shift teams centrally against demand forecasts and labour budgets.
Shift Scheduling Comparison
Rotageek vs. Rotaready Evo
At a glance
At a glance
Best for
Best for hospitality groups that want rotas, time and attendance and HR in one app, with wage costs and sales forecasts visible while the rota is built.
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Rotageek | Rotaready Evo |
|---|---|---|
| Users | Shift teams across multiple locations; the vendor names retail, entertainment and leisure, care homes and hospices, and facilities management | Hospitality businesses |
| API | Yes, a REST API with Swagger documentation and signed webhooks, plus CSV exchange by secure file transfer | Open API and webhooks in the Premium plan |
| Hosting | Cloud on Microsoft Azure; the vendor states that UK and European customer data is held in Europe | Cloud, with iPhone and Android mobile apps |
| Shift planning and templates | Drag-and-drop rota building with saved shifts and rotating patterns, copying a week to future weeks, contracted and maximum hours totalled as shifts are added, multi-week and store-by-store views, activities within shifts linked to skills, and drafts hidden from staff until a manager approves them; the Auto Scheduling add-on drafts rotas to cover targets, rules and budgets | Drag-and-drop rota editor with automated rota scheduling, a rota approval process, notable events, a local 10-day weather forecast and an audit history of all changes, listed on all three plans |
| Shift swaps and open shifts | Staff swap shifts with colleagues or drop them for cover in the app, dropped and open shifts go only to staff with the right skills and no clashing shift, and each site chooses manager approval or automatic approval of agreed swaps | Shift swaps and Shift Broadcast are listed on all three plans, and the vendor names shift swaps and absence requests among the tools in the employee app |
| Availability and time off | Availability and shift preferences sent from the app, leave types with fixed or accrued allowances in hours or days, blocked key dates and percentage caps per role, time off in lieu, and leave approvers set by role and site | Availability patterns, absence and time off, holiday allowances and allowances for any absence type, with automatic holiday accrual from time and attendance |
| Time clock and attendance | Clocking in on the iOS and Android app, a web timeclock on approved shared devices, or third-party terminals such as Grosvenor, TimeMoto and Sign In App, with site boundaries, optional photos, break clocking, reasons for early or late clock-ins, and timesheets matched to planned shifts | Clock-in via GPS, PIN code or photo capture, by tablet or mobile, with attendance matched automatically to shifts, automatic issue detection, rounding with custom rules, overtime tracking and approval, and an audited sign-off process |
| Labour cost and forecasting | Labour budgets in hours or money per location or task with live variance while the rota is built and against hours worked, dynamic schedule costing, and with the Forecasting add-on demand predicted in 15, 30 or 60-minute slots from footfall, transactions, orders or check-ins | Live labour calculations while the rota is built, budgeting, custom sales and revenue streams, forecast against actual against budget, and tracking of wages, hours, sales, wage percentage, covers and covers per labour hour. Pro + Forecasting and Premium add sales predictions from historical sales, weather, reservations, notable events and holidays, including pooled data from industry peers |
| Breaks, overtime and labour rules | Warnings on shifts that break working time rules on rest, shift length, days worked and breaks, set per person, site, contract or age, with hours left against each maximum; the vendor states that rules warn rather than block a rota | Automatic application of pay and break policies, live validation of every change and Working Time regulations compliance, listed on all three plans |
| Payroll export and integration | Signed-off hours coded for basic, overtime and other pay by pay rules, sent to the payroll system by API, FTP or file in a layout agreed with the payroll team, with an optional payroll sign-off step | Timesheets with overtime and breaks export to third-party payroll providers, with integrations named for payroll systems such as Sage Payroll, BrightPay, PayCaptain and Xero, and a fully managed payroll bureau at extra cost |
| Team messaging and notifications | Messages to one, some or all staff received in the mobile app, and push and email notifications when a new or changed shift is approved | Real-time chat, group conversations and messaging between sites, email, SMS and push notifications, and Engage Lite, a feed for posting updates and tagging colleagues |
| Platforms and mobile app | Web app, staff app for iOS and Android with calendar sync, web timeclock on shared devices, and single sign-on with Microsoft Entra ID, Okta and Google | Cloud-based, with iPhone and Android mobile apps and clock-ins by tablet or mobile. Multiple languages on all plans; multiple time zones and currencies in Premium |
| Integrations and API | Public REST API to create and update people, leave and open shifts and pull approved rotas, timesheets and staffing gaps, signed webhooks for rota approval, timesheet sign-off and changes, scheduled CSV imports by secure file transfer, and integrations with HR, payroll, POS, booking and BI systems | Open API and webhooks in Premium, together with single sign-on through Google and Azure and Sign-in with Rotaready over OIDC. The vendor names real-time integrations with EPoS, reservations, payroll, applicant tracking, training and tips systems, including Tenzo, ICRTouch, OpenTable, NCR Aloha, Zonal, Lightspeed, ResDiary, SevenRooms and Epos Now |
| AI features | Yes | Yes |
| Deployment | Cloud (SaaS) | Cloud (SaaS) |
| Support | Chat | Not stated |
| Onboarding | Guided onboarding | Documentation and knowledge base |
| Integrations | ELMO, Grosvenor, TimeMoto, Sign In App, Microsoft Entra ID, Okta, Google | more entries Tenzo, ICRTouch, Talent Funnel, Comtrex, OpenTable, NCR Aloha, eploy, Tevalis, Monotree, Zonal, Tayl, Centera, Clover, Recruit Genie, PayCaptain, Goodtill by SumUp, PointOne, Epos Now, Staffbase, CPL, Lightspeed K Series, ResDiary, Newbridge, Sage Payroll, TiPJAR, Wagestream, Workvivo, SevenRooms, Yapster, Guestline Rezlynx, Xero, Azuronaut, BrightPay, Temtailor, Lightspeed, Flow Hospitality |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Hosting Rotageek Cloud on Microsoft Azure; the vendor states that UK and European customer data is held in Europe Rotaready Evo Cloud, with iPhone and Android mobile apps
- Users Rotageek Shift teams across multiple locations; the vendor names retail, entertainment and leisure, care homes and hospices, and facilities management Rotaready Evo Hospitality businesses
- API Rotageek Yes, a REST API with Swagger documentation and signed webhooks, plus CSV exchange by secure file transfer Rotaready Evo Open API and webhooks in the Premium plan
- Shift planning and templates Rotageek Drag-and-drop rota building with saved shifts and rotating patterns, copying a week to future weeks, contracted and maximum hours totalled as shifts are added, multi-week and store-by-store views, activities within shifts linked to skills, and drafts hidden from staff until a manager approves them; the Auto Scheduling add-on drafts rotas to cover targets, rules and budgets Rotaready Evo Drag-and-drop rota editor with automated rota scheduling, a rota approval process, notable events, a local 10-day weather forecast and an audit history of all changes, listed on all three plans
- Shift swaps and open shifts Rotageek Staff swap shifts with colleagues or drop them for cover in the app, dropped and open shifts go only to staff with the right skills and no clashing shift, and each site chooses manager approval or automatic approval of agreed swaps Rotaready Evo Shift swaps and Shift Broadcast are listed on all three plans, and the vendor names shift swaps and absence requests among the tools in the employee app
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Rotageek
Strengths
- Dropped and open shifts are offered only to staff with the right skills who are free at that time
- Labour budget and variance shown while the rota is built
- Public REST API with webhooks for approved rotas and signed-off timesheets
- Certified to ISO 27001 and ISO 9001, as stated by the vendor
- Works with existing clocking terminals such as Grosvenor, TimeMoto and Sign In App
Limitations
- Prices are not published
- Auto-scheduling, forecasting, labour modelling and insights are add-ons to the core package
- Working time rules warn on a shift but do not stop a manager approving the rota
- Third-party terminals, forecasts and integrations are set up with the vendor during implementation
Rotaready Evo
Strengths
- Wage percentage, covers per labour hour and forecast against budget shown while the rota is built
- Clock-in via GPS, PIN code or photo capture, matched automatically with shifts
- The vendor states its integrations with EPoS, reservations and payroll systems are included free
- Chat, group conversations and messaging between sites on every plan
Limitations
- No amounts appear in the pricing page text; the monthly cost comes from a calculator
- Open API, webhooks and single sign-on are limited to the Premium plan
- Sales forecasting needs the Pro + Forecasting or Premium plan
- The product and its integration list are built around hospitality
Plans
Pricing
Rotageek
- Digital Scheduling Not stated Core package; Auto Scheduling, Forecasting, Labour modelling and Insights are add-ons. Prices are not published.
Rotaready Evo
- Pro Not stated Rota scheduling, HR, wellbeing insights, time and attendance, cost control, payroll export, integrations, messaging and the mobile apps. Includes a customer success plan.
- Pro + Forecasting Not stated Everything in Pro, plus sales forecasting from historical sales, weather, reservations and events.
- Premium Not stated Everything in Pro + Forecasting, plus the open API and webhooks, single sign-on, and multiple time zones and currencies.
What users say
Review Scores · opens after launch
Rotageek
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
Rotaready Evo
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
How we check reviews
Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.
Every review is read by a person before it appears. An email address is required and is confirmed: we send a link to it, and a review does not reach us until the author opens that link, so a review has a sender who was reachable at least once rather than being anonymous. Where what somebody writes needs backing, we ask them for evidence that they used the product, and a review that does not get it is not published. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.
What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.
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Where this comes from
Where this comes from
Rotageek https://www.rotageek.com/ · checked against the official source on 2026-11-07
Rotaready Evo https://www.theaccessgroup.com/en-gb/our-brands/rotaready-evo/ · checked against the official source on 2026-11-08
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.