Rotageek

Rota building, time and attendance and payroll export for multi-site shift operations, with auto-scheduling and forecasting as add-ons.

AI features

Demand forecasting by task uses AI and machine learning, and Rotageek Insights answers plain-language questions about scheduling data.

API: Yes, a REST API with Swagger documentation and signed webhooks, plus CSV exchange by secure file transfer
Users: Shift teams across multiple locations; the vendor names retail, entertainment and leisure, care homes and hospices, and facilities management
Hosting: Cloud on Microsoft Azure; the vendor states that UK and European customer data is held in Europe

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Overview

Rotageek is a workforce management platform for organisations that run shift teams across many locations, such as retailers, leisure operators, care homes and facilities companies. Managers build and approve rotas against hours, leave and working time rules, and staff use a mobile app for shifts, leave, swaps and clocking in. It is sold as a core Digital Scheduling package with add-on modules for auto-scheduling, forecasting, labour modelling and insights, and prices are not published.

Our take

Pick Rotageek if you schedule hundreds of people across a chain of sites and want rotas built against footfall or sales forecasts and a labour budget, with finance and payroll fed by API. That is also the reason it is too much for a single café or shop: the forecasting, labour models and set-up work are aimed at operators with central planning. Without published prices, expect a demo and a tailored package before you can compare costs.

Key Facts

Category	Shift Scheduling
API	Yes, a REST API with Swagger documentation and signed webhooks, plus CSV exchange by secure file transfer
Users	Shift teams across multiple locations; the vendor names retail, entertainment and leisure, care homes and hospices, and facilities management
Hosting	Cloud on Microsoft Azure; the vendor states that UK and European customer data is held in Europe

Features

Shift planning and templates: Drag-and-drop rota building with saved shifts and rotating patterns, copying a week to future weeks, contracted and maximum hours totalled as shifts are added, multi-week and store-by-store views, activities within shifts linked to skills, and drafts hidden from staff until a manager approves them; the Auto Scheduling add-on drafts rotas to cover targets, rules and budgets
Shift swaps and open shifts: Staff swap shifts with colleagues or drop them for cover in the app, dropped and open shifts go only to staff with the right skills and no clashing shift, and each site chooses manager approval or automatic approval of agreed swaps
Availability and time off: Availability and shift preferences sent from the app, leave types with fixed or accrued allowances in hours or days, blocked key dates and percentage caps per role, time off in lieu, and leave approvers set by role and site
Time clock and attendance: Clocking in on the iOS and Android app, a web timeclock on approved shared devices, or third-party terminals such as Grosvenor, TimeMoto and Sign In App, with site boundaries, optional photos, break clocking, reasons for early or late clock-ins, and timesheets matched to planned shifts
Labour cost and forecasting: Labour budgets in hours or money per location or task with live variance while the rota is built and against hours worked, dynamic schedule costing, and with the Forecasting add-on demand predicted in 15, 30 or 60-minute slots from footfall, transactions, orders or check-ins
Breaks, overtime and labour rules: Warnings on shifts that break working time rules on rest, shift length, days worked and breaks, set per person, site, contract or age, with hours left against each maximum; the vendor states that rules warn rather than block a rota
Payroll export and integration: Signed-off hours coded for basic, overtime and other pay by pay rules, sent to the payroll system by API, FTP or file in a layout agreed with the payroll team, with an optional payroll sign-off step
Team messaging and notifications: Messages to one, some or all staff received in the mobile app, and push and email notifications when a new or changed shift is approved
Platforms and mobile app: Web app, staff app for iOS and Android with calendar sync, web timeclock on shared devices, and single sign-on with Microsoft Entra ID, Okta and Google
Integrations and API: Public REST API to create and update people, leave and open shifts and pull approved rotas, timesheets and staffing gaps, signed webhooks for rota approval, timesheet sign-off and changes, scheduled CSV imports by secure file transfer, and integrations with HR, payroll, POS, booking and BI systems

Integrations

ELMO
Grosvenor
TimeMoto
Sign In App
Microsoft Entra ID
Okta
Google

Deployment and Support

Deployment: Cloud (SaaS)
Support: Chat
Onboarding: Guided onboarding

Pros and Cons

Strengths

Dropped and open shifts are offered only to staff with the right skills who are free at that time
Labour budget and variance shown while the rota is built
Public REST API with webhooks for approved rotas and signed-off timesheets
Certified to ISO 27001 and ISO 9001, as stated by the vendor
Works with existing clocking terminals such as Grosvenor, TimeMoto and Sign In App

Limitations

Prices are not published
Auto-scheduling, forecasting, labour modelling and insights are add-ons to the core package
Working time rules warn on a shift but do not stop a manager approving the rota
Third-party terminals, forecasts and integrations are set up with the vendor during implementation

Pricing

Digital Scheduling

Not stated

Core package; Auto Scheduling, Forecasting, Labour modelling and Insights are add-ons. Prices are not published.

Alternatives and Comparisons

Last verified: 2026-11-07

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