Best for
Best for hospitality groups that want rotas, time and attendance and HR in one app, with wage costs and sales forecasts visible while the rota is built.
Shift Scheduling Comparison
Rotaready Evo vs. Shiftbase
At a glance
At a glance
Best for
Best for shift-based businesses in the Netherlands and Germany that want scheduling, clocking in and a payroll-ready export in one tool.
- Small and mid-sized
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Rotaready Evo | Shiftbase |
|---|---|---|
| Starting price | Not stated | Free up to 15 employees; Basic from €30 / month Basic, billed monthly, includes 6 employees and charges €4 a month for each additional one; Premium is €75 a month for 12 employees plus €5.25 each. Yearly billing saves 10% and lowers the extra-employee rate to €3.60 (Basic) and €4.73 (Premium). Enterprise includes 48 employees and is priced on request. Prices are also shown in GBP; App Center+ is a €20 monthly add-on. |
| Free trial | Not stated | 14-day free trial of the paid plans, 30 days on Enterprise; free plan for up to 15 employees |
| Users | Hospitality businesses | Shift-based businesses; the vendor names restaurants and bars, hotels, retail, care, recreation and transport |
| API | Open API and webhooks in the Premium plan | API tokens through the App Center+ add-on, included on Enterprise |
| Hosting | Cloud, with iPhone and Android mobile apps | Cloud, in the browser, with mobile apps for iOS and Android |
| Made in | Not stated | Netherlands |
| Shift planning and templates | Drag-and-drop rota editor with automated rota scheduling, a rota approval process, notable events, a local 10-day weather forecast and an audit history of all changes, listed on all three plans | Drag-and-drop scheduling on every plan, with one department and five teams on Free, five departments and unlimited teams on Basic, and unlimited departments on Premium. Premium adds auto-scheduling that fills the required shifts for several departments and locations up to a month ahead as a draft to review, required-shift targets per team and day, and skill-based scheduling. |
| Shift swaps and open shifts | Shift swaps and Shift Broadcast are listed on all three plans, and the vendor names shift swaps and absence requests among the tools in the employee app | On Basic, shift swaps and open shifts that staff can claim; Premium adds a flexpool of people who can be pulled into any location when gaps appear |
| Availability and time off | Availability patterns, absence and time off, holiday allowances and allowances for any absence type, with automatic holiday accrual from time and attendance | On Basic, staff availability and absence management with requests, approvals and balances |
| Time clock and attendance | Clock-in via GPS, PIN code or photo capture, by tablet or mobile, with attendance matched automatically to shifts, automatic issue detection, rounding with custom rules, overtime tracking and approval, and an audited sign-off process | Manual time tracking with manager approval on Free; Basic adds clocking in and out on mobile, desktop or one shared kiosk device with a personal PIN, and Premium adds clock locations with geofencing and unlimited kiosks |
| Labour cost and forecasting | Live labour calculations while the rota is built, budgeting, custom sales and revenue streams, forecast against actual against budget, and tracking of wages, hours, sales, wage percentage, covers and covers per labour hour. Pro + Forecasting and Premium add sales predictions from historical sales, weather, reservations, notable events and holidays, including pooled data from industry peers | On Basic, performance insights on turnover, productivity, average wage and labour cost per department and team. Premium adds a labour cost target checked while the schedule is built, budget management with a labour cost or hours target per team and day, a KPI dashboard with trends and period comparison, and an AI forecast of next week's busyness from the business's own turnover data, which can come back from the POS. |
| Breaks, overtime and labour rules | Automatic application of pay and break policies, live validation of every change and Working Time regulations compliance, listed on all three plans | On Basic, surcharges for a whole day such as Sundays or public holidays and tracking of German minijob hour thresholds; Premium adds surcharges for part of a day such as night or evening rates. Compliance+, which checks every shift against the working-hours rules of the employee's contract type, is announced as coming soon as an add-on at €0.50 per employee a month, with custom rulesets on Enterprise. |
| Payroll export and integration | Timesheets with overtime and breaks export to third-party payroll providers, with integrations named for payroll systems such as Sage Payroll, BrightPay, PayCaptain and Xero, and a fully managed payroll bureau at extra cost | On Basic, a payroll export of contract versus worked hours, surcharges and leave payouts as Excel or CSV; payroll integrations such as Nmbrs, Loket, AFAS, Exact Online and DATEV through the App Center+ add-on |
| Team messaging and notifications | Real-time chat, group conversations and messaging between sites, email, SMS and push notifications, and Engage Lite, a feed for posting updates and tagging colleagues | News messages for announcements to the whole team on every plan; a Chat add-on with one-to-one chats and group chats per location, per department or custom is listed with its price still to be determined |
| Platforms and mobile app | Cloud-based, with iPhone and Android mobile apps and clock-ins by tablet or mobile. Multiple languages on all plans; multiple time zones and currencies in Premium | Web app, mobile apps for iOS and Android, and a kiosk mode on a tablet, laptop or phone for clocking in |
| Integrations and API | Open API and webhooks in Premium, together with single sign-on through Google and Azure and Sign-in with Rotaready over OIDC. The vendor names real-time integrations with EPoS, reservations, payroll, applicant tracking, training and tips systems, including Tenzo, ICRTouch, OpenTable, NCR Aloha, Zonal, Lightspeed, ResDiary, SevenRooms and Epos Now | Basic includes three integrations (Datafox, Mplus and Connexie); the App Center+ add-on at €20 a month opens every App Center integration across payroll, HR such as Personio and POS such as Lightspeed, plus API tokens. Enterprise includes App Center+, API access and custom integrations against the Shiftbase API. |
| AI features | Yes | Yes |
| Deployment | Cloud (SaaS) | more entries Cloud (SaaS), Browser-based |
| Support | Not stated | Chat, Email helpdesk |
| Onboarding | Documentation and knowledge base | more entries Documentation and knowledge base, Video tutorials, Guided onboarding |
| Company size | Not stated | Small and mid-sized |
| Integrations | more entries Tenzo, ICRTouch, Talent Funnel, Comtrex, OpenTable, NCR Aloha, eploy, Tevalis, Monotree, Zonal, Tayl, Centera, Clover, Recruit Genie, PayCaptain, Goodtill by SumUp, PointOne, Epos Now, Staffbase, CPL, Lightspeed K Series, ResDiary, Newbridge, Sage Payroll, TiPJAR, Wagestream, Workvivo, SevenRooms, Yapster, Guestline Rezlynx, Xero, Azuronaut, BrightPay, Temtailor, Lightspeed, Flow Hospitality | Nmbrs, Loket, AFAS Software, Exact Online, DATEV, Personio, Lightspeed, Datafox, Mplus, Connexie |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Deployment Rotaready Evo Cloud (SaaS) Shiftbase Cloud (SaaS), Browser-based
- Hosting Rotaready Evo Cloud, with iPhone and Android mobile apps Shiftbase Cloud, in the browser, with mobile apps for iOS and Android
- Users Rotaready Evo Hospitality businesses Shiftbase Shift-based businesses; the vendor names restaurants and bars, hotels, retail, care, recreation and transport
- API Rotaready Evo Open API and webhooks in the Premium plan Shiftbase API tokens through the App Center+ add-on, included on Enterprise
- Shift planning and templates Rotaready Evo Drag-and-drop rota editor with automated rota scheduling, a rota approval process, notable events, a local 10-day weather forecast and an audit history of all changes, listed on all three plans Shiftbase Drag-and-drop scheduling on every plan, with one department and five teams on Free, five departments and unlimited teams on Basic, and unlimited departments on Premium. Premium adds auto-scheduling that fills the required shifts for several departments and locations up to a month ahead as a draft to review, required-shift targets per team and day, and skill-based scheduling.
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Rotaready Evo
Strengths
- Wage percentage, covers per labour hour and forecast against budget shown while the rota is built
- Clock-in via GPS, PIN code or photo capture, matched automatically with shifts
- The vendor states its integrations with EPoS, reservations and payroll systems are included free
- Chat, group conversations and messaging between sites on every plan
Limitations
- No amounts appear in the pricing page text; the monthly cost comes from a calculator
- Open API, webhooks and single sign-on are limited to the Premium plan
- Sales forecasting needs the Pro + Forecasting or Premium plan
- The product and its integration list are built around hospitality
Shiftbase
Strengths
- Free plan for up to 15 employees with drag-and-drop scheduling and the mobile app
- Payroll export separates contract and worked hours, surcharges and leave payouts
- Hours go to Dutch and German payroll such as Nmbrs, AFAS and DATEV through App Center+
- Monthly billing, or 10% off for yearly billing
Limitations
- Most integrations and API access need the App Center+ add-on at €20 a month
- Clocking in needs the Basic plan; on Free, hours are logged manually
- Automatic checks against working-hours rules are announced as coming soon
- Shiftbase Academy courses are available in Dutch and German only
Plans
Pricing
Rotaready Evo
- Pro Not stated Rota scheduling, HR, wellbeing insights, time and attendance, cost control, payroll export, integrations, messaging and the mobile apps. Includes a customer success plan.
- Pro + Forecasting Not stated Everything in Pro, plus sales forecasting from historical sales, weather, reservations and events.
- Premium Not stated Everything in Pro + Forecasting, plus the open API and webhooks, single sign-on, and multiple time zones and currencies.
Shiftbase
- Free €0 / month Up to 15 employees, one department and five teams. Drag-and-drop scheduling, manual time tracking, employee profiles, news messages and the mobile app.
- Basic €30 / month Billed monthly, includes 6 employees, €4 a month for each additional one (€3.60 billed yearly). Adds availability, shift swaps and open shifts, clocking in, absence management, basic performance insights, payroll export, day surcharges, minijob contracts, three integrations and one kiosk.
- Premium €75 / month Billed monthly, includes 12 employees, €5.25 a month for each additional one (€4.73 billed yearly). Adds auto-scheduling, labour cost insights, KPI dashboard, part-day surcharges, budget management, AI forecast, skill-based scheduling, required shifts, flexpool, geofencing, custom fields and unlimited kiosks.
- Enterprise Not stated On request, includes 48 employees. Adds App Center+, API access, custom integrations, a dedicated success manager and personalised onboarding; Compliance+ and custom compliance rulesets are announced as coming soon.
What users say
Review Scores · opens after launch
Rotaready Evo
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
Shiftbase
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
How we check reviews
Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.
Every review is read by a person before it appears. An email address is required and is confirmed: we send a link to it, and a review does not reach us until the author opens that link, so a review has a sender who was reachable at least once rather than being anonymous. Where what somebody writes needs backing, we ask them for evidence that they used the product, and a review that does not get it is not published. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.
What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.
A vendor cannot buy a review, and cannot have one removed or changed because they dislike it. We remove or edit a review only if it breaks our rules or the law, for example a false statement of fact. Paid placement has no effect on which reviews appear or on any score.
Where this comes from
Where this comes from
Rotaready Evo https://www.theaccessgroup.com/en-gb/our-brands/rotaready-evo/ · checked against the official source on 2026-11-08
Shiftbase https://www.shiftbase.com/ · checked against the official source on 2026-11-06
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.