Findmyshift

Overview

Findmyshift is a web-based employee scheduler from Findmyshift B.V., with offices in Amsterdam and London, running since 2004. Managers edit the schedule like a spreadsheet, and employees see their shifts, request changes and clock in through the website or the Android and iOS apps. It is billed at a flat monthly or yearly price per team, with a free plan for up to 5 employees and a three-month free trial of every feature.

Key Facts

Features

Shift planning and templates

Spreadsheet-style editor with drag and drop of shifts, employees, facilities and comments, multi-cell editing across up to 140 days, overnight shifts, and reusable templates of repeating shift patterns from the Starter plan; forward planning runs from 1 week on the free plan to 3 years on Enterprise

Shift swaps and open shifts

Employees request shifts, submit cancellations and swap shifts from their schedule, with notifications to managers for each request; self-scheduling, where employees add and edit their own shifts, is on Business and Enterprise

Availability and time off

Time off from the Starter plan, shown on the schedule with a warning when it overlaps a shift, with custom categories, recurring unavailability, allowances as days, hours or a percentage of hours worked, privacy controls and delegation to assistants; Enterprise imports time off from other systems through iCal feeds

Time clock and attendance

Time clock on every plan through the app, mobile site, website or a shared time clock station with PIN, password and optional photo, with auto clock-out, IP whitelisting, alerts for early, late or missed clock-ins and timesheets approved by a manager; Enterprise adds geofencing and location reporting

Labour cost and forecasting

Real-time reporting from the Starter plan showing shifts, scheduled hours and estimated pay on the schedule, a reports dashboard with more than 40 charts, and a schedule versus timesheets report of expected and actual costs

Breaks, overtime and labour rules

Break rules that deduct unpaid breaks automatically, overtime and holiday rates, and pay rate exceptions by day, time, facility or the employee's age; Enterprise adds data locks so historical reports cannot be changed

Payroll export and integration

Payroll calculation on Business and Enterprise from hourly rates, rate exceptions, day rates and salaries, with payroll data exported; approved timesheets feed the reports, and an integration with Xero is listed

Team messaging and notifications

Automatic shift reminders up to 30 days ahead, change notifications and group messages by email, push notification, Slack or paid SMS, and a team notice board from the Starter plan

Platforms and mobile app

Website, mobile website, Android and iOS apps for employees and managers, a browser-based time clock station, and calendar integration for the roster

Integrations and API

Developer API on the Enterprise plan with API key or OAuth 2.0 authentication and rate limiting, covering facilities, staff, teams, time clock, time off and reports such as hours, budget and schedule versus timesheets; integrations with Xero, Slack, Lightspeed, Vend, Square, BambooHR, CakeHR, Google Workspace, monday.com and People HR

Integrations

• Xero
• Slack
• Lightspeed
• Vend
• Square
• BambooHR
• CakeHR
• Google Workspace
• monday.com
• People HR

Deployment and Support

Deployment

• Cloud (SaaS)
• Browser-based

Support

• Email helpdesk
• Chat
• Phone

Onboarding

• Documentation and knowledge base
• Video tutorials
• Live online demos and webinars

Pros and Cons

Pricing

• Free

  0 US dollars / team / month

  5 team members, 1 manager, 1 week of historical data and 1 week of forward planning.

• Starter

  27 US dollars / team / month

  Billed monthly, or 286 US dollars a year billed yearly. 20 team members, 1 manager, 1 year of history, 3 months of forward planning, templates, time off and real-time reporting.

• Business

  43 US dollars / team / month

  Billed monthly, or 459 US dollars a year billed yearly. 100 team members and 100 managers, 5 years of history, 1 year of forward planning, self-scheduling and payroll calculation.

• Enterprise

  85 US dollars / team / month

  Billed monthly, or 904 US dollars a year billed yearly. 300 team members and 300 managers, 10 years of history, 3 years of forward planning, geofencing, activity logs, developer API and telephone support.

Alternatives and Comparisons

What users say

Reviews

No reviews yet.

Every review is read by a person and the author's email is confirmed before it appears. How we check reviews →