Papershift

Overview

Papershift is cloud HR and workforce software from Papershift GmbH in Karlsruhe for small and medium-sized businesses with shift-based staff, such as hospitality, healthcare, retail and production. It covers shift planning, time tracking, absence management and payroll preparation, with an app for employees and a time clock app for tablets. Plans are priced per employee per month on top of a monthly base fee, can be booked monthly or annually, and start with a free 14-day trial.

Key Facts

Features

Shift planning and templates

Online roster across locations, departments and teams, with shifts created in the calendar, recurring shifts, copied weeks, work schedules and a required number of employees per shift. The pricing page lists rule-based automatic shift allocation from Premium and fully automated roster allocation in Professional; the help article on automatic assignment names the Professional package and uses availabilities, target hours and working areas

Shift swaps and open shifts

Employees apply for open shifts in the Plan app, and assign themselves where the planner allows it. Assigned shifts can be released for trading to colleagues in the same working area who are free at that time, who are notified by email; if the colleague already has a shift then, an admin makes the trade

Availability and time off

Employees enter one-off or recurring availabilities in the calendar, which planners see while scheduling. Absence requests for holidays, sick days and other absence types go through approval processes, with vacation entitlements, a team absence calendar, alerts on overlapping absences and blocked holiday periods; the pricing page lists blackout periods in Professional

Time clock and attendance

Clock-ins through a time clock app on iPad and Android tablets with PIN, signature or IP authentication, a browser time clock and the mobile app, synchronised in real time. Timesheets are created from the roster or from clock-in times, can carry job or client names, and are edited and approved under custom user rights

Labour cost and forecasting

A reports module for custom reports such as sick leave hours per month, hours worked per shift type or staff costs per project, and an Insights add-on that shows Papershift data in graphical reports

Breaks, overtime and labour rules

Custom rules for overtime and required rest periods, employee-specific break rules and an automatic break feature, scheduled against contracted hours, maximum weekly or monthly hours, and warning notifications for back-to-back scheduling. Advanced break logic is listed from Premium

Payroll export and integration

Professional calculates pay types and allowances such as night, Sunday and public holiday supplements and exports to DATEV and LODAS with a flexible payroll period. A payroll add-on calculates wages including bonuses from tracked time, and the vendor names a monthly report to import into payroll software

Team messaging and notifications

Published rotas are sent to employees with an optional message, individual working times go out by email, and saving a shift can notify everyone assigned to it. Shift trades send email notifications, and a Slack integration shares information about shifts and absences

Platforms and mobile app

Web app in current Chrome, Firefox, Safari or Edge on Windows, Mac and Linux, the Plan app for Android and iOS, and a time clock app for iPad and Android tablets

Integrations and API

Public API with endpoints for absences, absence types, accounts, availabilities, evaluations, locations, payrolls, shifts, shift assignments, tags, target hours, time tracking, uploads, users, vacation entitlements and working areas, with rate limiting; it is activated on request. Integrations listed in the marketplace include Personio, CharlieHR, bookingkit, FareHarbor, EasySecure, sevdesk and Slack, plus Google Calendar, Outlook and iCal links

Integrations

• Personio
• CharlieHR
• bookingkit
• FareHarbor
• EasySecure
• curaMED
• Opushero
• Oneteam
• sevdesk
• Slack
• DATEV
• LODAS
• Google Calendar
• Outlook
• iCal

Deployment and Support

Deployment

• Cloud (SaaS)
• Browser-based

Support

• Email helpdesk
• Phone
• Chat

Onboarding

• Documentation and knowledge base
• Guided onboarding

Company size

• Small and mid-sized

Pros and Cons

Pricing

• Core

  Not stated

  Per employee per month plus the monthly base fee. Digital time tracking via smartphone, tablet or browser, absence management, target hours, employee profiles and self-service, document management, employee-specific break rules and EU hosting.

• Premium

  Not stated

  Per employee per month plus the monthly base fee. All Core features, plus digital rota planning, rule-based automatic shift allocation, custom working time models, multi-site planning and advanced break logic.

• Professional

  Not stated

  Per employee per month plus the monthly base fee. All Premium features, plus fully automated roster allocation, holiday blackout periods, roster confirmation workflows, timesheet processing, pay types and allowances, DATEV and LODAS export, custom reports, an audit trail and location templates.

• Enterprise

  Not stated

  Individual offer for larger companies, with tailored modules, integration through the open API and personal onboarding.

Alternatives and Comparisons

What users say

Reviews

No reviews yet.

Every review is read by a person and the author's email is confirmed before it appears. How we check reviews →