Best for
Best for teams scheduled by one or a few managers that want a spreadsheet-like rota with a free time clock and a flat price per team.
Shift Scheduling Comparison
Findmyshift vs. Rotageek
At a glance
At a glance
Best for
Best for retailers and other multi-site operators who plan shift teams centrally against demand forecasts and labour budgets.
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Findmyshift | Rotageek |
|---|---|---|
| Starting price | Free plan; Starter from 27 US dollars / team / month Flat price per team, billed monthly, or 286 US dollars a year billed yearly. Business is 43 US dollars a month and Enterprise 85 US dollars a month per team; teams above 300 members are quoted on request. Text messages cost extra as credits. | Not stated Prices are not published; Rotageek offers a demo and a package tailored to the business. |
| Free trial | 3-month free trial of all features for up to 300 employees, no credit card required; free plan for teams of up to 5 employees | Not stated |
| Users | Not stated | Shift teams across multiple locations; the vendor names retail, entertainment and leisure, care homes and hospices, and facilities management |
| API | Developer API with API key or OAuth 2.0 on the Enterprise plan | Yes, a REST API with Swagger documentation and signed webhooks, plus CSV exchange by secure file transfer |
| Hosting | Cloud, in the browser, with Android and iOS apps | Cloud on Microsoft Azure; the vendor states that UK and European customer data is held in Europe |
| Shift planning and templates | Spreadsheet-style editor with drag and drop of shifts, employees, facilities and comments, multi-cell editing across up to 140 days, overnight shifts, and reusable templates of repeating shift patterns from the Starter plan; forward planning runs from 1 week on the free plan to 3 years on Enterprise | Drag-and-drop rota building with saved shifts and rotating patterns, copying a week to future weeks, contracted and maximum hours totalled as shifts are added, multi-week and store-by-store views, activities within shifts linked to skills, and drafts hidden from staff until a manager approves them; the Auto Scheduling add-on drafts rotas to cover targets, rules and budgets |
| Shift swaps and open shifts | Employees request shifts, submit cancellations and swap shifts from their schedule, with notifications to managers for each request; self-scheduling, where employees add and edit their own shifts, is on Business and Enterprise | Staff swap shifts with colleagues or drop them for cover in the app, dropped and open shifts go only to staff with the right skills and no clashing shift, and each site chooses manager approval or automatic approval of agreed swaps |
| Availability and time off | Time off from the Starter plan, shown on the schedule with a warning when it overlaps a shift, with custom categories, recurring unavailability, allowances as days, hours or a percentage of hours worked, privacy controls and delegation to assistants; Enterprise imports time off from other systems through iCal feeds | Availability and shift preferences sent from the app, leave types with fixed or accrued allowances in hours or days, blocked key dates and percentage caps per role, time off in lieu, and leave approvers set by role and site |
| Time clock and attendance | Time clock on every plan through the app, mobile site, website or a shared time clock station with PIN, password and optional photo, with auto clock-out, IP whitelisting, alerts for early, late or missed clock-ins and timesheets approved by a manager; Enterprise adds geofencing and location reporting | Clocking in on the iOS and Android app, a web timeclock on approved shared devices, or third-party terminals such as Grosvenor, TimeMoto and Sign In App, with site boundaries, optional photos, break clocking, reasons for early or late clock-ins, and timesheets matched to planned shifts |
| Labour cost and forecasting | Real-time reporting from the Starter plan showing shifts, scheduled hours and estimated pay on the schedule, a reports dashboard with more than 40 charts, and a schedule versus timesheets report of expected and actual costs | Labour budgets in hours or money per location or task with live variance while the rota is built and against hours worked, dynamic schedule costing, and with the Forecasting add-on demand predicted in 15, 30 or 60-minute slots from footfall, transactions, orders or check-ins |
| Breaks, overtime and labour rules | Break rules that deduct unpaid breaks automatically, overtime and holiday rates, and pay rate exceptions by day, time, facility or the employee's age; Enterprise adds data locks so historical reports cannot be changed | Warnings on shifts that break working time rules on rest, shift length, days worked and breaks, set per person, site, contract or age, with hours left against each maximum; the vendor states that rules warn rather than block a rota |
| Payroll export and integration | Payroll calculation on Business and Enterprise from hourly rates, rate exceptions, day rates and salaries, with payroll data exported; approved timesheets feed the reports, and an integration with Xero is listed | Signed-off hours coded for basic, overtime and other pay by pay rules, sent to the payroll system by API, FTP or file in a layout agreed with the payroll team, with an optional payroll sign-off step |
| Team messaging and notifications | Automatic shift reminders up to 30 days ahead, change notifications and group messages by email, push notification, Slack or paid SMS, and a team notice board from the Starter plan | Messages to one, some or all staff received in the mobile app, and push and email notifications when a new or changed shift is approved |
| Platforms and mobile app | Website, mobile website, Android and iOS apps for employees and managers, a browser-based time clock station, and calendar integration for the roster | Web app, staff app for iOS and Android with calendar sync, web timeclock on shared devices, and single sign-on with Microsoft Entra ID, Okta and Google |
| Integrations and API | Developer API on the Enterprise plan with API key or OAuth 2.0 authentication and rate limiting, covering facilities, staff, teams, time clock, time off and reports such as hours, budget and schedule versus timesheets; integrations with Xero, Slack, Lightspeed, Vend, Square, BambooHR, CakeHR, Google Workspace, monday.com and People HR | Public REST API to create and update people, leave and open shifts and pull approved rotas, timesheets and staffing gaps, signed webhooks for rota approval, timesheet sign-off and changes, scheduled CSV imports by secure file transfer, and integrations with HR, payroll, POS, booking and BI systems |
| AI features | No | stated Yes |
| Deployment | more entries Cloud (SaaS), Browser-based | Cloud (SaaS) |
| Support | more entries Email helpdesk, Chat, Phone | Chat |
| Onboarding | more entries Documentation and knowledge base, Video tutorials, Live online demos and webinars | Guided onboarding |
| Integrations | more entries Xero, Slack, Lightspeed, Vend, Square, BambooHR, CakeHR, Google Workspace, monday.com, People HR | ELMO, Grosvenor, TimeMoto, Sign In App, Microsoft Entra ID, Okta, Google |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Deployment Findmyshift Cloud (SaaS), Browser-based Rotageek Cloud (SaaS)
- Hosting Findmyshift Cloud, in the browser, with Android and iOS apps Rotageek Cloud on Microsoft Azure; the vendor states that UK and European customer data is held in Europe
- Support Findmyshift Email helpdesk, Chat, Phone Rotageek Chat
- AI features Findmyshift No Rotageek Yes
- API Findmyshift Developer API with API key or OAuth 2.0 on the Enterprise plan Rotageek Yes, a REST API with Swagger documentation and signed webhooks, plus CSV exchange by secure file transfer
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Findmyshift
Strengths
- Free plan for teams of up to 5 employees
- Three-month free trial of every feature, no credit card required
- Flat price per team rather than per employee
- Time clock and timesheets included on every plan, the free one too
- 25% discount for charities and volunteer groups with turnover under 1 million US dollars
Limitations
- Starter and the free plan allow only one manager per team
- Geofencing, activity logs and the developer API are limited to Enterprise
- Payroll calculation starts on the Business plan
- Text message notifications are charged as credits on top of the plan
Rotageek
Strengths
- Dropped and open shifts are offered only to staff with the right skills who are free at that time
- Labour budget and variance shown while the rota is built
- Public REST API with webhooks for approved rotas and signed-off timesheets
- Certified to ISO 27001 and ISO 9001, as stated by the vendor
- Works with existing clocking terminals such as Grosvenor, TimeMoto and Sign In App
Limitations
- Prices are not published
- Auto-scheduling, forecasting, labour modelling and insights are add-ons to the core package
- Working time rules warn on a shift but do not stop a manager approving the rota
- Third-party terminals, forecasts and integrations are set up with the vendor during implementation
Plans
Pricing
Findmyshift
- Free 0 US dollars / team / month 5 team members, 1 manager, 1 week of historical data and 1 week of forward planning.
- Starter 27 US dollars / team / month Billed monthly, or 286 US dollars a year billed yearly. 20 team members, 1 manager, 1 year of history, 3 months of forward planning, templates, time off and real-time reporting.
- Business 43 US dollars / team / month Billed monthly, or 459 US dollars a year billed yearly. 100 team members and 100 managers, 5 years of history, 1 year of forward planning, self-scheduling and payroll calculation.
- Enterprise 85 US dollars / team / month Billed monthly, or 904 US dollars a year billed yearly. 300 team members and 300 managers, 10 years of history, 3 years of forward planning, geofencing, activity logs, developer API and telephone support.
Rotageek
- Digital Scheduling Not stated Core package; Auto Scheduling, Forecasting, Labour modelling and Insights are add-ons. Prices are not published.
What users say
Review Scores · opens after launch
Findmyshift
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
Rotageek
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
How we check reviews
Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.
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What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.
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Where this comes from
Where this comes from
Findmyshift https://www.findmyshift.com/ · checked against the official source on 2026-11-06
Rotageek https://www.rotageek.com/ · checked against the official source on 2026-11-07
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.