ZoomShift

Employee scheduling, time clock and timesheets for hourly teams, free for up to 20 employees.

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Starting price: Free plan; Starter from 2 US dollars / user / month
Free trial: 14-day free trial of all features, no credit card required; free Essentials plan for up to 20 users
Users: Businesses with hourly employees; the vendor names retail, restaurants, food and beverage, hospitality, services and healthcare

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Overview

ZoomShift is web-based scheduling software for businesses with hourly staff, with retail shops, restaurants, hospitality, services and healthcare named by the vendor. Managers build schedules from templates, fill open shifts and track time off, while staff clock in and swap shifts in free iPhone and Android apps. It is priced per active team member each month, with a free plan for up to 20 users and a 14-day trial of the paid plans.

Our take

Pick ZoomShift if you schedule up to 20 hourly staff at one location and want the rota and reminders at no cost; once timesheets or a second site come in, the per-person Starter price stays small for a team of a few dozen. If payroll has to run inside the scheduling tool, it is the wrong tool, and a fuller workforce management suite fits better instead.

Key Facts

Category	Shift Scheduling
Starting price	Free plan; Starter from 2 US dollars / user / month Per active team member, counting managers and employees. Starter is 2 US dollars billed annually or 2.50 US dollars billed monthly; Premium is 4 US dollars billed annually or 5 US dollars billed monthly. The free Essentials plan covers up to 20 users at one location.
Free trial	14-day free trial of all features, no credit card required; free Essentials plan for up to 20 users
Users	Businesses with hourly employees; the vendor names retail, restaurants, food and beverage, hospitality, services and healthcare
Hosting	Cloud, in the browser, with free iPhone and Android apps
Made in	United States

Features

Shift planning and templates: Drag-and-drop schedule with shift and scheduling templates, copying of weekly schedules, positions and locations, shift notes and private manager notes; the free plan schedules up to two weeks ahead at one location, Starter removes those limits
Shift swaps and open shifts: Shift cover requests and swaps from the Starter plan, with every qualified team member notified and an optional manager approval step; open shifts can be offered to the team
Availability and time off: Staff set availability preferences and request time off from the Starter plan, with a PTO tracker that tallies accrued and used balances
Time clock and attendance: Time clock on phone or computer and a kiosk mode with PIN, feeding timesheets with breaks tracked; Premium adds a geofenced time clock, blocking of early and late clock-ins, and a schedule versus timesheets report
Labour cost and forecasting: Real-time labour costs including overtime and gross pay, a comparison of scheduled and actual hours and costs, and labour cost forecasting from schedules planned ahead
Breaks, overtime and labour rules: Paid or unpaid breaks calculated into timesheet totals, and on Premium overtime warnings, custom overtime per employee, blocking of overtime, and prevention of overlaps between shifts, availability and time off
Payroll export and integration: A customisable payroll report on the Starter plan, with timesheets exported as a CSV for use in other payroll software
Team messaging and notifications: Shift reminders and schedule changes by email, text and push notification, shift confirmation, and a team chat with group and direct messages, file sharing and read status
Platforms and mobile app: Web app, free iPhone and Android apps for managers and staff, a kiosk time clock, and calendar app sync on the Starter plan

Integrations

Integrations coming soon.

Deployment and Support

Deployment: Cloud (SaaS)
Browser-based
Onboarding: Documentation and knowledge base
Guided onboarding
Live online demos and webinars
Company size: Small and mid-sized

Pros and Cons

Strengths

Free plan for up to 20 users
14-day trial of all features with no credit card
Subscriptions can be paused for months when the schedule is not needed
No cancellation fee or minimum contract, by the vendor's FAQ

Limitations

Timesheets, the time clock, shift swaps and time off need a paid plan
Geofencing and overtime warnings are limited to the Premium plan
No named payroll provider integration; hours leave as a CSV export
The scheduling FAQ says there is no auto-scheduling, while the pricing page lists it on Premium

Pricing

Essentials

0 US dollars / user / month

Free up to 20 users. Employee schedule, team communication, automatic reminders, shift notes and confirmation, unlimited positions, scheduling up to 2 weeks ahead, 1 location.
Starter

2 US dollars / user / month

Per active team member, billed annually, or 2.50 US dollars billed monthly. Unlimited users and locations, templates, availability and time off, shift swaps, timesheets and time clock, payroll report, calendar sync, PTO and break tracking.
Premium

4 US dollars / user / month

Per active team member, billed annually, or 5 US dollars billed monthly. Adds auto-scheduling, overtime warnings, geofenced time clock, schedule versus timesheets, change history, custom role permissions, priority support and personalised onboarding.

What It Costs Your Team

Enter your team size. The figures are worked out from the list prices above.

Users

Billing

Plan	Per user / month	Per year

EstimatedList prices in USD, last verified 2026-11-06. Excludes tax, discounts, add-ons and setup fees. The vendor's own quote is binding. How we calculate

Switching

What it takes to leave ZoomShift, and what you can bring with you if you move to it.

Yes
Partly
No
Not stated

Leaving ZoomShift

Data export: Partly Timesheets, payroll and shifts export as CSV from the list view, for a chosen date range and filters Source
API access: Not stated
Cancellation: In Settings > Pause/Cancel Subscription Only owners and team members with billing liaison privileges can pause or cancel; cancelling makes the organization inactive and stops billing immediately, and a pause keeps the account without billing Source
Data after cancelling: Kept while the organization is inactive The vendor states that cancelling keeps shift, timesheet, team member and payroll records, while deleting the organization or account deletes the data Source
Self-hosting: No Cloud, in the browser, with free iPhone and Android apps

Moving to ZoomShift

Imports from: CSV file of team members

Source
Migration help: Not stated

From the vendor's documentation, terms and help pages, last verified 2026-11-09. How we check

Thinking of switching? See tools that cover the same jobs, side by side.

Compare alternatives

Alternatives and Comparisons

Last verified: 2026-11-06

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