Best for
Best for independent martial arts schools, gyms and studios that want the full feature set at a price set by member count.
- Small and mid-sized
Gym & Studio Management Comparison
Gymdesk vs. Mindbody
At a glance
At a glance
Best for
Best for class-based studios and gyms that want new clients to find and book them through a consumer marketplace app.
- Small and mid-sized
- Enterprise
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Gymdesk | Mindbody |
|---|---|---|
| Starting price | From $100 / month Micro Gym, up to 50 active members; $75 / month when processing with Gymdesk Payments or an approved partner. Month to month, prices in USD. Each extra location is $50 / month with Gymdesk Payments or a preferred partner, $100 with your own processor. | lower value From $79 / location / month Starting price for North America and Asia. The price of each plan is given by sales; Enterprise is a custom multi-location quote. |
| Free trial | 30-day free trial with every feature, no credit card required | Not stated |
| API | No, the vendor states there is no public developer API; integrations run through Zapier and the documented connectors | Not stated |
| Memberships and plans | Renewing memberships, trials, one-time fees for sessions and class packs, and family accounts where a primary member controls payment and member details; ranks and programs with promotion criteria for martial arts, yoga, Pilates and gymnastics | Memberships and autopay contracts, also sold from the Business app |
| Billing and payments | Recurring and on-demand charges, an automatic retry schedule for failed payments, notifications about expired cards and overdue payments, and a member account for billing details; processing through Gymdesk Payments (US and Canada), Stripe, Square, Authorize.net, GoCardless or Ezypay | Mindbody Payments, powered by Stripe, with autopay contracts, automatic updates for expired cards, notices for failed or expiring payments and chargeback tracking |
| Attendance and access control | Check-in on a front-desk tablet, on members' own devices or with a USB barcode scanner, bulk and backdated check-in; door access add-on (beta) with Rhombus hardware, where a fob tap or the app opens the door, records attendance and stops working when a membership lapses | Digital check-in for classes and appointments, also from the Business app; door access such as turnstiles and lock hardware through third-party integrations |
| Class scheduling and booking | Online booking limited by session capacity and membership type, booking and cancellation windows, waitlists, reminders and calendar invitations, and no-show follow-up | One schedule for staffing and bookings, updated in real time; clients book through the Mindbody app, branded website widgets or mobile devices |
| Lead and renewal management | Built-in CRM with lead capture forms for the Gymdesk site or an existing website, pipeline stages, lead sources, automated email and SMS sequences and conversion to a member | Lead management with a sales pipeline, follow-up tasks and funnel analytics; the built-in sales pipeline is on Ultimate |
| Member app | Mobile app for bookings, attendance history, rank progress, account and payment management, members-only content and push notifications; a branded app listing on the App Store and Google Play is a $100 / month add-on | Businesses are listed in the Mindbody consumer app for discovery and booking; a branded app for iOS and Android is an add-on |
| Integrations and API | No public developer API, per the vendor; integrations with Zapier, ActiveCampaign, Zoom, Rhombus and the payment processors Stripe, Square, Authorize.net, GoCardless and Ezypay | An integrations marketplace for payroll, door access, marketing and other tools, and a developer portal |
| AI features | No | stated Yes |
| Deployment | Cloud (SaaS) | Cloud (SaaS) |
| Onboarding | Documentation and knowledge base | Not stated |
| Company size | Small and mid-sized | more entries Small and mid-sized, Enterprise |
| Integrations | more entries Zapier, ActiveCampaign, Zoom, Rhombus, Stripe, Square, Authorize.net, GoCardless, Ezypay | Stripe |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Starting price Gymdesk From $100 / month Mindbody From $79 / location / month
- Company size Gymdesk Small and mid-sized Mindbody Small and mid-sized, Enterprise
- AI features Gymdesk No Mindbody Yes
- Memberships and plans Gymdesk Renewing memberships, trials, one-time fees for sessions and class packs, and family accounts where a primary member controls payment and member details; ranks and programs with promotion criteria for martial arts, yoga, Pilates and gymnastics Mindbody Memberships and autopay contracts, also sold from the Business app
- Billing and payments Gymdesk Recurring and on-demand charges, an automatic retry schedule for failed payments, notifications about expired cards and overdue payments, and a member account for billing details; processing through Gymdesk Payments (US and Canada), Stripe, Square, Authorize.net, GoCardless or Ezypay Mindbody Mindbody Payments, powered by Stripe, with autopay contracts, automatic updates for expired cards, notices for failed or expiring payments and chargeback tracking
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Gymdesk
Strengths
- Every plan includes the full platform, unlimited staff accounts and a gym website
- Visitors, frozen and cancelled members and prospects are not counted towards the tier
- Self-serve export of members, attendance, payments, waivers and documents
- Month to month with no setup fee, minimum term or cancellation cost
Limitations
- The vendor states there is no public developer API
- Door access is in beta, and its hardware and installation are quoted separately
- The branded app listing costs $100 / month on top of the plan
- Gymdesk Payments is only available in the US and Canada
Mindbody
Strengths
- Listing in the Mindbody consumer app on every plan
- Unlimited users on the Starter plan
- No onboarding fee on any plan
- Automated email and text campaigns on Ultimate
Limitations
- Only the starting price is published; each plan is priced by sales
- Door access needs third-party hardware and integrations
- The branded app and AI Concierge are add-ons on Accelerate
- Data transfer and custom data conversion can cost extra
Plans
Pricing
Gymdesk
- Micro Gym $100 / month Up to 50 active members. $75 / month with Gymdesk Payments.
- Small Gym $125 / month 51 to 100 active members. $100 / month with Gymdesk Payments.
- Medium Gym $175 / month 101 to 150 active members. $150 / month with Gymdesk Payments.
- Large Gym $240 / month 151 to 250 active members. $200 / month with Gymdesk Payments.
- Enterprise Contact us 251 or more active members, sized with the vendor.
Mindbody
- Starter Not stated Business management, integrated payments, booking widgets, a business website, a Mindbody app listing, basic reporting and unlimited users.
- Accelerate Not stated Adds advanced analytics, room and resource management, Pick-a-Spot and promo codes; branded app and AI Concierge as add-ons.
- Ultimate Not stated Adds automated email and text campaigns, a sales pipeline for leads, 24/7 AI front desk support and a monthly text bundle.
- Enterprise Custom quote Custom multi-location plan.
What users say
Review Scores · opens after launch
Gymdesk
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
Mindbody
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
How we check reviews
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Where this comes from
Where this comes from
Gymdesk https://gymdesk.com · checked against the official source on 2026-11-13
Mindbody https://www.mindbodyonline.com/business · checked against the official source on 2026-11-12
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.