Gymdesk

Gym management for independent gyms, martial arts schools and studios, priced by active members.

Starting price: From $100 / month
Free trial: 30-day free trial with every feature, no credit card required
API: No, the vendor states there is no public developer API; integrations run through Zapier and the documented connectors

Overview

Gymdesk is management software for independent, owner-operated gyms, martial arts schools and yoga, Pilates, dance and gymnastics studios. It runs in the browser, with a mobile app for members. Plans run month to month in US dollars and are tiered by the number of active members, from $100 a month for up to 50, or $75 when payments run through Gymdesk Payments.

Our take

Pick it if you run an owner-operated gym or martial arts school and would rather pay for the size of your membership than for modules: the smallest tier gets the same software as the largest. If you want to build your own reporting or automations on the data, look elsewhere. A franchise with many sites and custom requirements is not the buyer the vendor writes for.

Key Facts

Category	Gym & Studio Management
Starting price	From $100 / month Micro Gym, up to 50 active members; $75 / month when processing with Gymdesk Payments or an approved partner. Month to month, prices in USD. Each extra location is $50 / month with Gymdesk Payments or a preferred partner, $100 with your own processor.
Free trial	30-day free trial with every feature, no credit card required
API	No, the vendor states there is no public developer API; integrations run through Zapier and the documented connectors

Features

Memberships and plans: Renewing memberships, trials, one-time fees for sessions and class packs, and family accounts where a primary member controls payment and member details; ranks and programs with promotion criteria for martial arts, yoga, Pilates and gymnastics
Billing and payments: Recurring and on-demand charges, an automatic retry schedule for failed payments, notifications about expired cards and overdue payments, and a member account for billing details; processing through Gymdesk Payments (US and Canada), Stripe, Square, Authorize.net, GoCardless or Ezypay
Attendance and access control: Check-in on a front-desk tablet, on members' own devices or with a USB barcode scanner, bulk and backdated check-in; door access add-on (beta) with Rhombus hardware, where a fob tap or the app opens the door, records attendance and stops working when a membership lapses
Class scheduling and booking: Online booking limited by session capacity and membership type, booking and cancellation windows, waitlists, reminders and calendar invitations, and no-show follow-up
Lead and renewal management: Built-in CRM with lead capture forms for the Gymdesk site or an existing website, pipeline stages, lead sources, automated email and SMS sequences and conversion to a member
Member app: Mobile app for bookings, attendance history, rank progress, account and payment management, members-only content and push notifications; a branded app listing on the App Store and Google Play is a $100 / month add-on
Integrations and API: No public developer API, per the vendor; integrations with Zapier, ActiveCampaign, Zoom, Rhombus and the payment processors Stripe, Square, Authorize.net, GoCardless and Ezypay

Integrations

Zapier
ActiveCampaign
Zoom
Rhombus
Stripe
Square
Authorize.net
GoCardless
Ezypay

Deployment and Support

Deployment: Cloud (SaaS)
Onboarding: Documentation and knowledge base
Company size: Small and mid-sized

Pros and Cons

Strengths

Every plan includes the full platform, unlimited staff accounts and a gym website
Visitors, frozen and cancelled members and prospects are not counted towards the tier
Self-serve export of members, attendance, payments, waivers and documents
Month to month with no setup fee, minimum term or cancellation cost

Limitations

The vendor states there is no public developer API
Door access is in beta, and its hardware and installation are quoted separately
The branded app listing costs $100 / month on top of the plan
Gymdesk Payments is only available in the US and Canada

Pricing

Micro Gym

$100 / month

Up to 50 active members. $75 / month with Gymdesk Payments.
Small Gym

$125 / month

51 to 100 active members. $100 / month with Gymdesk Payments.
Medium Gym

$175 / month

101 to 150 active members. $150 / month with Gymdesk Payments.
Large Gym

$240 / month

151 to 250 active members. $200 / month with Gymdesk Payments.
Enterprise

Contact us

251 or more active members, sized with the vendor.

What It Costs Your Team

Enter your team size. The figures are worked out from the list prices above.

Users

Billing

Plan	Per user / month	Per year

EstimatedList prices in USD, last verified 2026-11-13. Excludes tax, discounts, add-ons and setup fees. The vendor's own quote is binding. How we calculate

Switching

What it takes to leave Gymdesk, and what you can bring with you if you move to it.

Yes
Partly
No
Not stated

Leaving Gymdesk

Data export: Yes Members, attendance history, payment records, waivers and documents export in standard files, self-serve from the account and free of charge. Source
API access: No No, the vendor states there is no public developer API; integrations run through Zapier and the documented connectors
Cancellation: Month to month, cancel inside the account No contract, setup fee, minimum term or cancellation cost. Source
Data after cancelling: Not stated
Self-hosting: No

Moving to Gymdesk

Imports from: Other gym software
Excel spreadsheets

Source
Migration help: Not stated

From the vendor's documentation, terms and help pages, last verified 2026-11-13. How we check

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Alternatives and Comparisons

Last verified: 2026-11-13

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