Resource Management by Smartsheet vs. Runn

At a glance

Best for

Best for professional services and agency teams already on Smartsheet that need capacity planning and utilization reporting.

Small and mid-sized
Enterprise

Runn

Best for

Best for firms that need 6-month capacity forecasting and what-if scenario planning.

Small and mid-sized
Enterprise

Cataleo does not name a winner. Both statements come from the vendors themselves.

Full Comparison

Criterion	Resource Management by Smartsheet	Runn
Starting price	Price on request Smartsheet shows no figure for the add-on and asks for a demo request instead.	Lite from $7 / resource seat / month Standard $11 per seat and month, Advanced on request. Seats count resources in the planner, not users with a login. Volume discounts start at 100+ seats.
Free trial	Not stated	30-day trial of the Standard plan, no card required
API	Yes, a REST API against the Resource Management database	Not stated
Made in	Not stated	New Zealand
Resource planning	Yes, matching people to projects by skills and availability, workload and capacity views, staffing forecasts and what-if scenario planning	Yes, real-time capacity planning with saved what-if scenarios, placeholders, skills and tags
Task planning	At phase level: a project splits into phases with their own dates, budget and bill rates, work items and tasks sit under a phase in the worklist, and the schedule is an interactive timeline where phase and assignment bars are dragged to new dates. Phases carry no dependencies between them	Yes, project timelines with estimates, phases and milestones
Time tracking	Yes, optional, in half-day, hours-and-minutes or itemized modes, with expenses against the project budget and an approval step	Yes, timesheets from the Standard plan
Reporting and controlling	Yes, pre-built utilization, time and fees, expense and budget reports	Yes, utilization, capacity, performance, workforce and bench reporting, with planned versus actuals against project budgets
AI features	No	stated Yes
Deployment	Cloud (SaaS), Browser-based	Cloud (SaaS), Browser-based
Support	Email helpdesk, Community forum	Email helpdesk, Chat
Onboarding	Documentation and knowledge base, Personal consulting	Documentation and knowledge base, Guided onboarding
Company size	Small and mid-sized, Enterprise	Small and mid-sized, Enterprise
Integrations	Smartsheet, Zapier, QuickBooks, Google Calendar, Outlook, Apple iCloud	more entries Jira, Harvest, Clockify, BambooHR, HiBob, Gusto, Workday, Sage HR, Zapier, n8n

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Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.

The short version

Key Differences

Starting price Resource Management by Smartsheet Price on request Runn Lite from $7 / resource seat / month
Support Resource Management by Smartsheet Email helpdesk, Community forum Runn Email helpdesk, Chat
AI features Resource Management by Smartsheet No Runn Yes
Resource planning Resource Management by Smartsheet Yes, matching people to projects by skills and availability, workload and capacity views, staffing forecasts and what-if scenario planning Runn Yes, real-time capacity planning with saved what-if scenarios, placeholders, skills and tags
Task planning Resource Management by Smartsheet At phase level: a project splits into phases with their own dates, budget and bill rates, work items and tasks sit under a phase in the worklist, and the schedule is an interactive timeline where phase and assignment bars are dragged to new dates. Phases carry no dependencies between them Runn Yes, project timelines with estimates, phases and milestones

Every line is one datapoint from the table above, picked automatically. Nothing here is written text.

The trade-offs

Strengths and Limitations

Resource Management by Smartsheet

Strengths

Capacity planning, staffing forecasts and what-if scenarios in one place
Time tracking is optional, so capacity planning does not require timesheets
Pre-built utilization, time and fees, expense and budget reports
REST API plus Zapier, a QuickBooks time-entry export and calendar subscriptions
Syncs planning data natively with Smartsheet

Limitations

Sold as an add-on to the Business and Enterprise plans rather than included
No price shown for it on the Smartsheet pricing page
Calendar subscriptions are a one-way sync only

Runn

Strengths

Saved scenarios let an alternative plan be modelled without touching the live one
Rate cards and budgets tie staffing decisions to cost, revenue and margin
Wide integration list across HR systems, time trackers and automation tools
Clean interface

Limitations

Forecast-first, day-to-day scheduling feels secondary
No free plan; billing is per resource seat, so people who are planned but never log in still cost a seat
Timesheets, integrations and the API need the Standard plan or higher
Custom dashboards, workstreams, SAML SSO and SmartMatch AI are Advanced only, and Advanced is quote-only

Plans

Pricing

Resource Management by Smartsheet

Add-on Not stated Sold as an add-on to the Smartsheet Business, Enterprise and Advanced Work Management plans.

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Runn

Lite $7 Per resource seat and month. Scheduling, tentative projects, capacity and utilization charts, skills and tags, project financials.
Standard $11 Per resource seat and month. Adds timesheets, five custom fields, out-of-the-box integrations, the API and a 30-day audit log.
Advanced Not stated On request. Adds unlimited custom fields and reports, workstreams, custom dashboards, SAML SSO, SmartMatch AI and optional implementation and support.

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What users say

Review Scores · opens after launch

Resource Management by Smartsheet

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

Runn

Ease of use: Not rated yet
User interface: Not rated yet
Onboarding: Not rated yet
Support and service: Not rated yet
Value for money: Not rated yet
Features: Not rated yet

No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.

How we check reviews

Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.

Every review is read by a person before it appears. An email address is required and is confirmed: we send a link to it, and a review does not reach us until the author opens that link, so a review has a sender who was reachable at least once rather than being anonymous. Where what somebody writes needs backing, we ask them for evidence that they used the product, and a review that does not get it is not published. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.

What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.

A vendor cannot buy a review, and cannot have one removed or changed because they dislike it. We remove or edit a review only if it breaks our rules or the law, for example a false statement of fact. Paid placement has no effect on which reviews appear or on any score.

Read the full version on our methodology page

Where this comes from

Resource Management by Smartsheet https://www.smartsheet.com/platform/resource-management · no check date recorded yet

Runn https://www.runn.io · no check date recorded yet

This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.