Resource Management by Smartsheet

Smartsheet's resource management product for scheduling people, planning capacity and tracking time and expenses against project budgets.

Starting price: Price on request
API: Yes, a REST API against the Resource Management database

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Overview

Resource Management by Smartsheet, formerly 10,000ft, is sold as an add-on to the Smartsheet Business and Enterprise plans rather than as part of the core platform. It aligns people's skills, availability and interests with project demands, shows workloads across individuals and departments for capacity planning, and forecasts staffing needs so skill gaps surface early. Scenario planning lets teams compare what-if options and apply one without touching live plans. Time tracking is optional and configurable, and the time and expenses page records actuals against the project budget.

Our take

This is the tool to look at when the open question is not what the work is but who can do it and when, and the case for it is strongest where an organization has already standardized on Smartsheet, because that is the platform it is sold against and syncs planning data with. Making time tracking optional is a genuine difference from tools that assume timesheets: a team can get capacity and forecasting without first imposing daily reporting on everyone, then turn tracking on later. The costs are structural rather than functional. It is an add-on, so it lands on top of an existing subscription instead of coming with one, and Smartsheet shows no figure for it on the pricing page, so the budget comes out of a sales conversation rather than a published rate.

Key Facts

Category	Resource Planning
Starting price	Price on request Smartsheet shows no figure for the add-on and asks for a demo request instead.
API	Yes, a REST API against the Resource Management database

Features

Resource planning: Yes, matching people to projects by skills and availability, workload and capacity views, staffing forecasts and what-if scenario planning
Task planning: At phase level: a project splits into phases with their own dates, budget and bill rates, work items and tasks sit under a phase in the worklist, and the schedule is an interactive timeline where phase and assignment bars are dragged to new dates. Phases carry no dependencies between them
Time tracking: Yes, optional, in half-day, hours-and-minutes or itemized modes, with expenses against the project budget and an approval step
Reporting and controlling: Yes, pre-built utilization, time and fees, expense and budget reports

Integrations

Smartsheet
Zapier
QuickBooks
Google Calendar
Outlook
Apple iCloud

Deployment and Support

Deployment: Cloud (SaaS)
Browser-based
Support: Email helpdesk
Community forum
Onboarding: Documentation and knowledge base
Personal consulting
Company size: Small and mid-sized
Enterprise

Suitability

Industry	Freelancers	Small and mid-sized	Enterprise
Agencies	Not stated	Stated as a fit	Stated as a fit
Architecture & Engineering	Not stated	Not stated	Not stated
Consulting	Not stated	Stated as a fit	Stated as a fit
Media & Creative	Not stated	Not stated	Not stated
Technology	Not stated	Not stated	Not stated

The table combines the industries the vendor addresses with the company sizes the tool is aimed at. An empty cell means the combination is not stated, not that it is ruled out.

Pros and Cons

Strengths

Capacity planning, staffing forecasts and what-if scenarios in one place
Time tracking is optional, so capacity planning does not require timesheets
Pre-built utilization, time and fees, expense and budget reports
REST API plus Zapier, a QuickBooks time-entry export and calendar subscriptions
Syncs planning data natively with Smartsheet

Limitations

Sold as an add-on to the Business and Enterprise plans rather than included
No price shown for it on the Smartsheet pricing page
Calendar subscriptions are a one-way sync only

Pricing

Add-on

Not stated

Sold as an add-on to the Smartsheet Business, Enterprise and Advanced Work Management plans.

Best For

Alternatives and Comparisons

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