Best for
Best for teams scheduled by one or a few managers that want a spreadsheet-like rota with a free time clock and a flat price per team.
Shift Scheduling Comparison
Findmyshift vs. Papershift
At a glance
At a glance
Best for
Best for small and medium-sized businesses with shift-based staff who want rotas, clock-ins, absences and a DATEV or LODAS payroll export in one cloud system.
- Small and mid-sized
Cataleo does not name a winner. Both statements come from the vendors themselves.
Full Comparison
| Criterion | Findmyshift | Papershift |
|---|---|---|
| Starting price | Free plan; Starter from 27 US dollars / team / month Flat price per team, billed monthly, or 286 US dollars a year billed yearly. Business is 43 US dollars a month and Enterprise 85 US dollars a month per team; teams above 300 members are quoted on request. Text messages cost extra as credits. | Not stated |
| Free trial | 3-month free trial of all features for up to 300 employees, no credit card required; free plan for teams of up to 5 employees | 14-day free trial of all features |
| Users | Not stated | Small and medium-sized businesses with shift-based work; the vendor names hospitality, healthcare, retail and production |
| API | Developer API with API key or OAuth 2.0 on the Enterprise plan | Public API documented at developers.papershift.com; access is activated on request |
| Hosting | Cloud, in the browser, with Android and iOS apps | Cloud, in the browser, with the Plan app for Android and iOS and a time clock app for iPad and Android tablets; the pricing page lists GDPR-compliant data storage with EU hosting |
| Made in | Not stated | Germany |
| Shift planning and templates | Spreadsheet-style editor with drag and drop of shifts, employees, facilities and comments, multi-cell editing across up to 140 days, overnight shifts, and reusable templates of repeating shift patterns from the Starter plan; forward planning runs from 1 week on the free plan to 3 years on Enterprise | Online roster across locations, departments and teams, with shifts created in the calendar, recurring shifts, copied weeks, work schedules and a required number of employees per shift. The pricing page lists rule-based automatic shift allocation from Premium and fully automated roster allocation in Professional; the help article on automatic assignment names the Professional package and uses availabilities, target hours and working areas |
| Shift swaps and open shifts | Employees request shifts, submit cancellations and swap shifts from their schedule, with notifications to managers for each request; self-scheduling, where employees add and edit their own shifts, is on Business and Enterprise | Employees apply for open shifts in the Plan app, and assign themselves where the planner allows it. Assigned shifts can be released for trading to colleagues in the same working area who are free at that time, who are notified by email; if the colleague already has a shift then, an admin makes the trade |
| Availability and time off | Time off from the Starter plan, shown on the schedule with a warning when it overlaps a shift, with custom categories, recurring unavailability, allowances as days, hours or a percentage of hours worked, privacy controls and delegation to assistants; Enterprise imports time off from other systems through iCal feeds | Employees enter one-off or recurring availabilities in the calendar, which planners see while scheduling. Absence requests for holidays, sick days and other absence types go through approval processes, with vacation entitlements, a team absence calendar, alerts on overlapping absences and blocked holiday periods; the pricing page lists blackout periods in Professional |
| Time clock and attendance | Time clock on every plan through the app, mobile site, website or a shared time clock station with PIN, password and optional photo, with auto clock-out, IP whitelisting, alerts for early, late or missed clock-ins and timesheets approved by a manager; Enterprise adds geofencing and location reporting | Clock-ins through a time clock app on iPad and Android tablets with PIN, signature or IP authentication, a browser time clock and the mobile app, synchronised in real time. Timesheets are created from the roster or from clock-in times, can carry job or client names, and are edited and approved under custom user rights |
| Labour cost and forecasting | Real-time reporting from the Starter plan showing shifts, scheduled hours and estimated pay on the schedule, a reports dashboard with more than 40 charts, and a schedule versus timesheets report of expected and actual costs | A reports module for custom reports such as sick leave hours per month, hours worked per shift type or staff costs per project, and an Insights add-on that shows Papershift data in graphical reports |
| Breaks, overtime and labour rules | Break rules that deduct unpaid breaks automatically, overtime and holiday rates, and pay rate exceptions by day, time, facility or the employee's age; Enterprise adds data locks so historical reports cannot be changed | Custom rules for overtime and required rest periods, employee-specific break rules and an automatic break feature, scheduled against contracted hours, maximum weekly or monthly hours, and warning notifications for back-to-back scheduling. Advanced break logic is listed from Premium |
| Payroll export and integration | Payroll calculation on Business and Enterprise from hourly rates, rate exceptions, day rates and salaries, with payroll data exported; approved timesheets feed the reports, and an integration with Xero is listed | Professional calculates pay types and allowances such as night, Sunday and public holiday supplements and exports to DATEV and LODAS with a flexible payroll period. A payroll add-on calculates wages including bonuses from tracked time, and the vendor names a monthly report to import into payroll software |
| Team messaging and notifications | Automatic shift reminders up to 30 days ahead, change notifications and group messages by email, push notification, Slack or paid SMS, and a team notice board from the Starter plan | Published rotas are sent to employees with an optional message, individual working times go out by email, and saving a shift can notify everyone assigned to it. Shift trades send email notifications, and a Slack integration shares information about shifts and absences |
| Platforms and mobile app | Website, mobile website, Android and iOS apps for employees and managers, a browser-based time clock station, and calendar integration for the roster | Web app in current Chrome, Firefox, Safari or Edge on Windows, Mac and Linux, the Plan app for Android and iOS, and a time clock app for iPad and Android tablets |
| Integrations and API | Developer API on the Enterprise plan with API key or OAuth 2.0 authentication and rate limiting, covering facilities, staff, teams, time clock, time off and reports such as hours, budget and schedule versus timesheets; integrations with Xero, Slack, Lightspeed, Vend, Square, BambooHR, CakeHR, Google Workspace, monday.com and People HR | Public API with endpoints for absences, absence types, accounts, availabilities, evaluations, locations, payrolls, shifts, shift assignments, tags, target hours, time tracking, uploads, users, vacation entitlements and working areas, with rate limiting; it is activated on request. Integrations listed in the marketplace include Personio, CharlieHR, bookingkit, FareHarbor, EasySecure, sevdesk and Slack, plus Google Calendar, Outlook and iCal links |
| AI features | No | stated Yes |
| Deployment | Cloud (SaaS), Browser-based | Cloud (SaaS), Browser-based |
| Support | Email helpdesk, Chat, Phone | Email helpdesk, Phone, Chat |
| Onboarding | more entries Documentation and knowledge base, Video tutorials, Live online demos and webinars | Documentation and knowledge base, Guided onboarding |
| Company size | Not stated | Small and mid-sized |
| Integrations | Xero, Slack, Lightspeed, Vend, Square, BambooHR, CakeHR, Google Workspace, monday.com, People HR | more entries Personio, CharlieHR, bookingkit, FareHarbor, EasySecure, curaMED, Opushero, Oneteam, sevdesk, Slack, DATEV, LODAS, Google Calendar, Outlook, iCal |
Add a tool
Adds a column to the table, from the tools in this category.
Row where the values differ The small markers point at the lower number, the longer list or the stated feature. They describe the data, they are not a verdict.
The short version
Key Differences
- Free trial Findmyshift 3-month free trial of all features for up to 300 employees, no credit card required; free plan for teams of up to 5 employees Papershift 14-day free trial of all features
- Hosting Findmyshift Cloud, in the browser, with Android and iOS apps Papershift Cloud, in the browser, with the Plan app for Android and iOS and a time clock app for iPad and Android tablets; the pricing page lists GDPR-compliant data storage with EU hosting
- Support Findmyshift Email helpdesk, Chat, Phone Papershift Email helpdesk, Phone, Chat
- AI features Findmyshift No Papershift Yes
- API Findmyshift Developer API with API key or OAuth 2.0 on the Enterprise plan Papershift Public API documented at developers.papershift.com; access is activated on request
Every line is one datapoint from the table above, picked automatically. Nothing here is written text.
The trade-offs
Strengths and Limitations
Findmyshift
Strengths
- Free plan for teams of up to 5 employees
- Three-month free trial of every feature, no credit card required
- Flat price per team rather than per employee
- Time clock and timesheets included on every plan, the free one too
- 25% discount for charities and volunteer groups with turnover under 1 million US dollars
Limitations
- Starter and the free plan allow only one manager per team
- Geofencing, activity logs and the developer API are limited to Enterprise
- Payroll calculation starts on the Business plan
- Text message notifications are charged as credits on top of the plan
Papershift
Strengths
- Shift planning, time tracking, absences and payroll preparation in one cloud system
- Time clock app for iPad and Android tablets with PIN, signature or IP authentication
- DATEV and LODAS payroll export in the Professional plan
- Documented public API covering shifts, time tracking, absences and payrolls
Limitations
- A monthly base fee of 39 euros applies on top of every plan
- The English pricing page shows the per-employee amounts with a dollar sign while the base fee is stated in euros
- Automated roster allocation and the DATEV export are limited to the upper plans
- API access is activated through a request to the vendor rather than self-serve
Plans
Pricing
Findmyshift
- Free 0 US dollars / team / month 5 team members, 1 manager, 1 week of historical data and 1 week of forward planning.
- Starter 27 US dollars / team / month Billed monthly, or 286 US dollars a year billed yearly. 20 team members, 1 manager, 1 year of history, 3 months of forward planning, templates, time off and real-time reporting.
- Business 43 US dollars / team / month Billed monthly, or 459 US dollars a year billed yearly. 100 team members and 100 managers, 5 years of history, 1 year of forward planning, self-scheduling and payroll calculation.
- Enterprise 85 US dollars / team / month Billed monthly, or 904 US dollars a year billed yearly. 300 team members and 300 managers, 10 years of history, 3 years of forward planning, geofencing, activity logs, developer API and telephone support.
Papershift
- Core Not stated Per employee per month plus the monthly base fee. Digital time tracking via smartphone, tablet or browser, absence management, target hours, employee profiles and self-service, document management, employee-specific break rules and EU hosting.
- Premium Not stated Per employee per month plus the monthly base fee. All Core features, plus digital rota planning, rule-based automatic shift allocation, custom working time models, multi-site planning and advanced break logic.
- Professional Not stated Per employee per month plus the monthly base fee. All Premium features, plus fully automated roster allocation, holiday blackout periods, roster confirmation workflows, timesheet processing, pay types and allowances, DATEV and LODAS export, custom reports, an audit trail and location templates.
- Enterprise Not stated Individual offer for larger companies, with tailored modules, integration through the open API and personal onboarding.
What users say
Review Scores · opens after launch
Findmyshift
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
Papershift
- Ease of use
- Not rated yet
- User interface
- Not rated yet
- Onboarding
- Not rated yet
- Support and service
- Not rated yet
- Value for money
- Not rated yet
- Features
- Not rated yet
No reviews yet. Nothing has been published here yet, and no score is shown. How a review is checked before it appears is described below.
How we check reviews
Before sending, the author has to confirm three things: that they have used the product themselves, that they work neither for the vendor nor for a competitor, and that nobody is paying them for the review. We also ask whether the vendor invited them to write it. That answer is required, either answer is accepted, and it stays with the review.
Every review is read by a person before it appears. An email address is required and is confirmed: we send a link to it, and a review does not reach us until the author opens that link, so a review has a sender who was reachable at least once rather than being anonymous. Where what somebody writes needs backing, we ask them for evidence that they used the product, and a review that does not get it is not published. We publish positive and negative reviews alike, we pay nothing and offer nothing for a review, and we accept none that was bought or incentivised.
What we cannot do is verify a purchase. There is no shop here and no account, so whether the author really used the tool rests on their own declaration, on whatever we ask them for, and on the plausibility of what they write. We say so rather than implying a check that does not exist.
A vendor cannot buy a review, and cannot have one removed or changed because they dislike it. We remove or edit a review only if it breaks our rules or the law, for example a false statement of fact. Paid placement has no effect on which reviews appear or on any score.
Where this comes from
Where this comes from
Findmyshift https://www.findmyshift.com/ · checked against the official source on 2026-11-06
Papershift https://www.papershift.com/en · checked against the official source on 2026-11-08
This table lists factual criteria taken from information the vendors publish themselves. For how we put it together, see the methodology.