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Zen Planner

Membership, billing, scheduling and attendance for martial arts schools, CrossFit gyms and boutique studios.

AI features

Engage adds AI for conversations, voice calls, reviews, content and workflows, and the Ultimate plan includes AI-powered email and text campaigns.

Starting price
From $99 / month
API
Yes, an API for custom integrations
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Overview

Zen Planner is management software for martial arts schools, CrossFit and functional fitness gyms, and boutique, yoga and group fitness studios. It covers memberships, billing, scheduling and attendance, with a branded website and marketing automation on the higher plans. It is a month-to-month subscription priced by the number of active members, starting at $99 a month, and staff and prospects are not counted.

Our take

Pick it if you run a martial arts school or a functional fitness gym and want belts, billing and the timetable in one system. If marketing automation is the main reason you are shopping, compare against the Ultimate price rather than the entry figure. A personal trainer with a handful of clients is not the buyer at $99 a month.

Key Facts

Category
Starting price From $99 / month Studio plan. Priced by the number of active members and, for several sites, by location; month-to-month, with an annual contract on request. Payment processing fees may apply.
API Yes, an API for custom integrations

Features

Memberships and plans
Membership management with belt and rank tracking for schools that use them
Billing and payments
Automated billing and payment processing through Zen Planner Payments or other integrated processors; members update payment details and see billing history in the app
Attendance and access control
Attendance tracking and reporting with check-in from the member app; unattended 24/7 gym access through the HybridAF integration
Class scheduling and booking
Online scheduling and booking for classes and appointments, with live class schedules embeddable on the gym's website
Lead and renewal management
Lead capture from Essentials up; Ultimate and the Engage product add CRM, automated email and text follow-ups, trial nurturing and win-back campaigns for members who have not been in lately
Member app
A standard Zen Planner member app shared by all customers; a branded app in the App Store and Google Play is a $39 a month add-on
Integrations and API
An API for custom integrations, plus integrations including ClassPass, Wellhub, SugarWOD, Mailchimp, HybridAF and Zapier

Integrations

  • ClassPass
  • Wellhub
  • SugarWOD
  • Mailchimp
  • HybridAF
  • Perkville
  • Zapier
  • Google Calendar
  • Slack
  • Shopify

Deployment and Support

Onboarding
  • Guided onboarding
Company size
  • Small and mid-sized

Pros and Cons

Strengths

  • Only active members count towards the price
  • Month-to-month subscription
  • Belt and rank tracking for martial arts schools
  • Implementation specialists migrate member and billing data

Limitations

  • Only starting prices are published; multi-location prices come in a demo
  • The branded app is a paid add-on
  • CRM and marketing automation need Ultimate or Engage
  • Payment processing rates are not listed

Pricing

  • Zen Planner Studio

    From $99 / month

    Membership management, billing and scheduling, staff and member apps, attendance tracking and reporting, payment processing and payroll.

  • Zen Planner Essentials

    From $198 / month

    Adds a branded website, lead capture and form integration, and SEO optimization.

  • Zen Planner Ultimate

    From $348 / month

    Adds marketing automation and CRM, AI-powered email and text campaigns, and lead management and retention tools.

Switching

What it takes to leave Zen Planner, and what you can bring with you if you move to it.

  • Yes
  • Partly
  • No
  • Not stated

Leaving Zen Planner

Data export
Not stated
API access
Yes An API for custom integrations
Cancellation
Not stated
Data after cancelling
Not stated
Self-hosting
Not stated

Moving to Zen Planner

Imports from
  • CSV files
Source
Migration help
Yes Implementation specialists migrate member profiles, memberships, attendance history and card and ACH details from the CSV files you send. Source

From the vendor's documentation, terms and help pages, last verified . How we check

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